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- Tasks: Support the Marketing Leadership Team with admin tasks and project management.
- Company: Join a leading drinks business known for bold marketing and innovation.
- Benefits: Enjoy a competitive salary and flexible working hours.
- Why this job: Gain valuable experience in a dynamic environment while contributing to exciting marketing projects.
- Qualifications: Must be organised, detail-oriented, and proficient in MS Office 365.
- Other info: Opportunity for growth within a supportive team culture.
The predicted salary is between 24000 - 36000 £ per year.
Admin Assistant – Part Time
Supporting the Global Marketing Team
Location: Richmond
Salary: Competitive with Package.
The Advocate Group are partnered with aleading drinks business known for their strong presence and bold marketing! We are supporting this client on a hire for a Admin Assistant to support the Marketing Leadership team and grow within a great business!
Key Responsibilities:
- Provide administrative support to the Marketing Leadership Team.
- Maintain and manage Marketing VP diaries, arranging meetings, booking meeting rooms/software links.
- Coordinate Marketing VP meetings and conferences, including venue/hotel booking, travel, and catering.
- Attend meetings, take minutes, track and maintain action items to closure.
- Create PowerPoint presentations, Word documents, and Excel spreadsheets.
- Prepare and submit multi-currency expense reports.
- Create and manage purchase orders, ensuring payment of invoices with the EMEA finance team.
- Conduct specific projects and research on behalf of the Marketing Team, managing information flow accurately and timely.
- Maintain office systems, data management, and electronic filing as needed.
- Efficiently administer Marketing legal contracts and other documentation.
- Implement new processes and procedures to streamline work.
- Perform other ad hoc duties as required by the Marketing Team, adapting to the evolving needs of the business.
Skills & Experience:
- Team player with the ability to build and maintain strong working relationships with internal and external stakeholders.
- Flexible, \’can-do\’ attitude with high attention to detail.
- Passionate, intelligent, resilient, and highly motivated.
- Proven experience providing high-level administrative support.
- Intermediate to advanced proficiency in MS Office 365 (PowerPoint, Excel, Word).
- Demonstrated ability to manage and own projects.
- Highly organized and efficient with outstanding time management skills and the ability to prioritize effectively.
- Ability to work well under pressure and meet strict deadlines while remaining calm and professional.
- Maintain confidentiality of company and employee information at all times.
- Comfortable working alongside and communicating with decision-makers at all levels.
- Self-motivated and able to work independently in a dynamic, fast-paced environment.
- Willingness to travel for meetings and events as required.
Please get in touch with Ciara or click “Apply Now” to be considered for this vacancy – Ciara@advocate-group.co.uk
The Advocate Group is a leading search and selection business providing top talent to the consumer products sector. If you’re interested in finding out more about our available opportunities or how we can help you further your career, then please contact us today.
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Administrative Assistant - Part Time employer: Advocate Group
Contact Detail:
Advocate Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Part Time
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly MS Office 365. Being able to demonstrate your proficiency in PowerPoint, Excel, and Word during the interview will set you apart from other candidates.
✨Tip Number 2
Research the drinks business and its marketing strategies. Understanding their brand and recent campaigns will allow you to engage in meaningful conversations during interviews and show your genuine interest in the role.
✨Tip Number 3
Prepare examples of how you've successfully managed projects or provided high-level administrative support in the past. Be ready to discuss specific situations where your organisational skills and attention to detail made a difference.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. This can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Administrative Assistant - Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Administrative Assistant role. Emphasise your administrative skills, proficiency in MS Office 365, and any previous experience supporting leadership teams.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the drinks industry. Mention specific examples of how you've successfully managed projects or provided high-level support in previous positions.
Highlight Key Skills: In your application, clearly outline your organisational skills, attention to detail, and ability to work under pressure. Use bullet points to make these skills stand out, as they are crucial for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for an Administrative Assistant.
How to prepare for a job interview at Advocate Group
✨Showcase Your Organisational Skills
As an Administrative Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, and highlight any tools or methods you use to keep everything on track.
✨Demonstrate Your Proficiency in MS Office
Since the role requires intermediate to advanced skills in MS Office 365, be ready to talk about your experience with PowerPoint, Excel, and Word. You might even want to mention any specific projects where you used these tools effectively.
✨Emphasise Your Communication Skills
This position involves liaising with various stakeholders, so it's important to demonstrate your strong communication abilities. Prepare examples of how you've successfully communicated with team members or clients, especially in high-pressure situations.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting priorities or dealing with last-minute changes. Think through potential scenarios related to the role and formulate your responses in advance.
