At a Glance
- Tasks: Coordinate office operations and provide a welcoming reception service.
- Company: Join Advice Direct Scotland, a leading national advice service.
- Benefits: Enjoy a competitive salary, generous leave, and wellbeing support.
- Other info: Be part of a collaborative team with excellent career growth opportunities.
- Why this job: Make a real impact in a supportive, purpose-driven environment.
- Qualifications: Organised, proactive, and experienced in office administration.
The predicted salary is between 22293 - 22293 € per year.
We are looking for an organised, professional, and proactive Business & Administration Executive to join our Business Services team. This is a varied and hands-on role that plays a key part in the smooth day-to-day running of our office environment. You will act as the central point of coordination for reception, office administration, facilities support, and workplace operations, helping to create a safe, welcoming, and well-organised workplace for staff and visitors.
No two days are the same in this role. From managing front-of-house reception and coordinating office facilities to supporting meetings, maintaining workplace systems, and assisting with employee wellbeing initiatives, you will be at the heart of keeping the organisation running efficiently.
About us: Advice Direct Scotland (ADS) is Scotland’s national advice service, providing free, practical, and impartial advice to people across Scotland on issues including consumer rights, energy, debt, housing, and more. Our mission is simple: to ensure that everyone in Scotland has access to the support they need, when they need it.
We are a modern, digital-first, omni-channel organisation, delivering advice and support through telephone, webchat, email, SMS, social media, and self-service digital tools. This innovative model allows us to reach people in the way that suits them best, ensuring accessibility, speed and impact.
What we offer:
- Salary of £22,293 per annum
- 31.25 hours over a 4 day working week
- 30.5 days annual leave (38 days pro rata), enabling excellent work–life balance
- 8% employer pension contribution
- Life Insurance for added peace of mind
- Cycle to work scheme
- EAP and Wellbeing Support
- Fresh Fruit and snacks
- Company events
- Company Sick pay
- Reward and benefit programmes
What you'll be doing:
- Providing a professional and welcoming front-of-house reception service
- Acting as the first point of contact for visitors, contractors, and office enquiries
- Supporting the smooth day-to-day running of office operations
- Coordinating office facilities, supplies, and workplace services
- Managing office systems including access fobs, attendance systems, and workplace records
- Supporting meetings, room bookings, and administrative tasks
- Assisting with workplace wellbeing and employee engagement activities
- Supporting health & safety procedures including Fire Marshal and First Aider responsibilities
- Working closely with colleagues, managers, and external contractors to maintain high workplace standards
What we are looking for:
- Highly organised with excellent attention to detail
- Professional, approachable, and reliable
- Comfortable managing multiple tasks and priorities
- Confident communicating with staff, visitors, and external suppliers
- Proactive and able to use initiative to resolve day-to-day issues
- Experienced in office administration, reception, or workplace support environments
- Comfortable using Microsoft Office systems and administrative software
Why join us?
This is an opportunity to join a supportive and purpose-driven organisation where your role will have a direct impact on the day-to-day experience of staff and visitors. You will be part of a collaborative team environment and play an important role in helping maintain a positive, organised, and professional workplace culture. If you enjoy variety, organisation, and being at the centre of workplace operations, we would love to hear from you.
Equality and inclusion: We’re proud to be a Disability Confident Employer and we welcome applications from all backgrounds and communities. If you require adjustments or alternative ways to apply, please let us know, we’re happy to help.
How to Apply: Please submit your CV and a covering letter detailing your relevant experience and what you would bring to the role.
Office Administrator in Paisley employer: Advice Direct Scotland
Advice Direct Scotland (ADS) is an exceptional employer that prioritises employee wellbeing and work-life balance, offering a four-day working week and generous annual leave. With a strong focus on collaboration and inclusivity, employees are encouraged to grow within a supportive environment while making a meaningful impact in the community. The vibrant office culture, combined with comprehensive benefits such as an 8% pension contribution and wellness support, makes ADS a fantastic place to build a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Paisley
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Advice Direct Scotland. Understand their mission and values so you can show how you fit into their culture. This will help you stand out as someone who genuinely cares about the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to office administration and think of examples from your past experiences that showcase your organisational skills and proactive nature. We want to see how you handle real-life situations!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can boost your confidence and show that you take the opportunity seriously. Remember, you’re aiming to be the welcoming face of the office!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation for the opportunity. It’s also a chance to reiterate your enthusiasm for the role and remind them why you’d be a great fit for the team.
We think you need these skills to ace Office Administrator in Paisley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your organisational skills and proactive nature shine through!
Craft a Compelling Cover Letter:Your cover letter is your chance to show us your personality! Share why you're excited about the role and how you can contribute to our team. Keep it professional but let your enthusiasm show.
Showcase Your Attention to Detail:In a role like this, attention to detail is key. Double-check your application for any typos or errors before hitting send. We appreciate a polished submission!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Advice Direct Scotland
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as managing reception and coordinating office facilities. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained attention to detail, as these are crucial for keeping the office running smoothly.
✨Practice Your Communication Skills
As the first point of contact for visitors and staff, strong communication is key. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios you could face in the role, like handling visitor inquiries or coordinating meetings, to show you’re prepared for real-life situations.
✨Demonstrate Your Proactivity
Employers love candidates who take initiative. Think of instances where you identified a problem and took steps to resolve it without being asked. During the interview, share these examples to illustrate your proactive approach, which is essential for supporting day-to-day operations effectively.
