At a Glance
- Tasks: Coordinate office operations and provide a welcoming reception service.
- Company: Join Advice Direct Scotland, a leading national advice service.
- Benefits: Enjoy a competitive salary, generous leave, and excellent work-life balance.
- Other info: Be part of a collaborative team with great career growth opportunities.
- Why this job: Make a real impact in a supportive, purpose-driven environment.
- Qualifications: Organised, proactive, and experienced in office administration.
The predicted salary is between 22293 - 22293 € per year.
We are looking for an organised, professional, and proactive Business & Administration Executive to join our Business Services team. This is a varied and hands-on role that plays a key part in the smooth day-to-day running of our office environment. You will act as the central point of coordination for reception, office administration, facilities support, and workplace operations, helping to create a safe, welcoming, and well-organised workplace for staff and visitors.
No two days are the same in this role. From managing front-of-house reception and coordinating office facilities to supporting meetings, maintaining workplace systems, and assisting with employee wellbeing initiatives, you will be at the heart of keeping the organisation running efficiently.
About us: Advice Direct Scotland (ADS) is Scotland's national advice service, providing free, practical, and impartial advice to people across Scotland on issues including consumer rights, energy, debt, housing, and more. Our mission is simple: to ensure that everyone in Scotland has access to the support they need, when they need it.
We are a modern, digital-first, omni-channel organisation, delivering advice and support through telephone, webchat, email, SMS, social media, and self-service digital tools. This innovative model allows us to reach people in the way that suits them best, ensuring accessibility, speed and impact.
What we offer:
- Salary of £22,293 per annum
- 31.25 hours over a 4 day working week
- 30.5 days annual leave (38 days pro rata), enabling excellent work–life balance
- 8% employer pension contribution
- Life Insurance for added peace of mind
- Cycle to work scheme
- EAP and Wellbeing Support
- Fresh Fruit and snacks
- Company events
- Company Sick pay
- Reward and benefit programmes
What you'll be doing:
- Providing a professional and welcoming front-of-house reception service
- Acting as the first point of contact for visitors, contractors, and office enquiries
- Supporting the smooth day-to-day running of office operations
- Coordinating office facilities, supplies, and workplace services
- Managing office systems including access fobs, attendance systems, and workplace records
- Supporting meetings, room bookings, and administrative tasks
- Assisting with workplace wellbeing and employee engagement activities
- Supporting health & safety procedures including Fire Marshal and First Aider responsibilities
- Working closely with colleagues, managers, and external contractors to maintain high workplace standards
What we are looking for:
- Highly organised with excellent attention to detail
- Professional, approachable, and reliable
- Comfortable managing multiple tasks and priorities
- Confident communicating with staff, visitors, and external suppliers
- Proactive and able to use initiative to resolve day-to-day issues
- Experienced in office administration, reception, or workplace support environments
- Comfortable using Microsoft Office systems and administrative software
Why join us?
This is an opportunity to join a supportive and purpose-driven organisation where your role will have a direct impact on the day-to-day experience of staff and visitors. You will be part of a collaborative team environment and play an important role in helping maintain a positive, organised, and professional workplace culture. If you enjoy variety, organisation, and being at the centre of workplace operations, we would love to hear from you.
Equality and inclusion: We're proud to be a Disability Confident Employer and we welcome applications from all backgrounds and communities. If you require adjustments or alternative ways to apply, please let us know, we're happy to help.
How to Apply: Please submit your CV and a covering letter detailing your relevant experience and what you would bring to the role to recruitment@advice.scot
Office Administrator in Glasgow employer: Advice Direct Scotland
Advice Direct Scotland is an excellent employer that prioritises employee wellbeing and work-life balance, offering a four-day working week and generous annual leave. With a supportive and collaborative work culture, employees have the opportunity to make a meaningful impact while enjoying benefits such as an 8% pension contribution, life insurance, and various wellness initiatives. Join us in a role that not only enhances your professional skills but also contributes to the vital mission of providing accessible advice to the people of Scotland.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Glasgow
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Advice Direct Scotland. Understand our mission and values so you can show us how you fit into our culture. It’ll help you stand out and show that you’re genuinely interested.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in office administration and customer service can benefit our team. We want to see your confidence shine!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit will not only boost your confidence but also show us that you take the role seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in our minds. Plus, it’s a great chance to reiterate why you’d be a fantastic fit for the team!
We think you need these skills to ace Office Administrator in Glasgow
Some tips for your application 🫡
Show Off Your Organisational Skills:In your CV and cover letter, highlight your organisational skills. We want to see how you manage multiple tasks and keep everything running smoothly. Use specific examples from your past experiences to demonstrate this.
Be Professional Yet Approachable:When writing your application, strike a balance between professionalism and approachability. We’re looking for someone who can communicate confidently with staff and visitors, so let your personality shine through while keeping it professional.
Tailor Your Application:Make sure to tailor your CV and cover letter to the role. Mention specific responsibilities from the job description that you’ve handled before. This shows us that you understand what we’re looking for and that you’re a great fit for our team.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need about the role and our organisation there!
How to prepare for a job interview at Advice Direct Scotland
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as managing reception and coordinating office facilities. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Be ready to discuss specific tools or methods you used to stay organised and how they benefited your previous workplace.
✨Practice Your Communication Skills
As a central point of contact, strong communication is key. Practice articulating your thoughts clearly and confidently. You might want to role-play common scenarios, like greeting visitors or handling inquiries, to showcase your professionalism and approachability during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
