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- Tasks: Manage office operations, support the team, and coordinate creative treatments.
- Company: Join Arts & Sciences, a creative-driven production company crafting innovative content.
- Benefits: Enjoy 28 days holiday, competitive salary, and growth opportunities.
- Why this job: Be part of a dynamic culture that values creativity and storytelling.
- Qualifications: Organizational skills and a proactive attitude are key; experience in media is a plus.
- Other info: This is a full-time, office-based role in Central London.
The predicted salary is between 36000 - 60000 £ per year.
Arts & Sciences is a creative-driven production company dedicated to crafting innovative and compelling content across commercials, branded entertainment, and beyond. Our name is inspired by the Academy of Arts and Sciences, founded in 1780 by John Hancock, John Adams, and John Bowdoin in Boston. The Academy’s charter emphasized the cultivation of every art and science to advance the interest, honor, dignity, and happiness of a free, independent, and virtuous people. At Arts & Sciences, we embrace this philosophy by collaborating with top-tier directors, agencies, and brands to bring powerful stories to life.
We are looking for an Office Manager / PA who will play a key role in keeping our operations running smoothly and our team supported in a fast-paced, creative environment. Please note: this is a full-time, office-based role in Central London.
Key Responsibilities:
- Office Operations: Oversee the day-to-day management of the office, ensuring a productive and organized work environment.
- Executive & Team Support: Provide administrative assistance to leadership and staff, including scheduling, correspondence, and travel coordination.
- Treatment Coordinating: Manage the coordination of creative treatments, liaising with directors and designers to ensure high-quality presentations.
- Vendor & Facility Management: Liaise with office vendors, landlords, and service providers to maintain office supplies, equipment, and facilities.
- Event & Culture Management: Plan and execute internal events, team-building activities, and company celebrations that foster a dynamic and inclusive company culture.
- Finance & Expense Tracking: Assist with budgeting, processing invoices, petty cash management, and expense reporting.
- Communication Liaison: Serve as the point of contact for internal and external inquiries, ensuring efficient information flow across teams.
Qualifications:
- Experience in office management, administrative roles, or treatment coordinating within the entertainment, advertising, or media industry (not essential but would be beneficial).
- Strong organizational and multitasking skills, with the ability to anticipate needs and solve problems proactively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, Google Workspace, and familiarity with industry-related tools such as Slack, InDesign, and Photoshop.
- A self-starter with a can-do attitude who thrives in a collaborative and fast-paced creative environment.
Why Join Arts & Sciences?
- 28 days holiday (including public holidays).
- Competitive salary (details provided upon application).
- Work with a talented and passionate team in a company that values creativity and collaboration.
- Be part of a culture that celebrates storytelling, innovation, and artistic excellence.
- Competitive benefits and opportunities for growth within a leading production company.
How to Apply:
If you’re an organised, detail-oriented, and proactive individual who loves working in a creative space, we’d love to hear from you. Please send your resume and a brief cover letter to with the subject line: Office Manager – (Your Name) .
Arts & Sciences is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Office Manager / PA employer: Advertising Producers Association
Contact Detail:
Advertising Producers Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / PA
✨Tip Number 1
Familiarize yourself with the creative industry by following relevant news, trends, and key players. This will help you understand the environment at Arts & Sciences and demonstrate your passion for the field during interviews.
✨Tip Number 2
Network with professionals in the entertainment and media sectors. Attend industry events or join online forums to connect with people who might provide insights or referrals that could help you land the job.
✨Tip Number 3
Showcase your organizational skills by preparing a portfolio of past projects or experiences where you successfully managed office operations or coordinated events. This can set you apart from other candidates.
✨Tip Number 4
Research Arts & Sciences' recent projects and collaborations. Being knowledgeable about their work will allow you to speak confidently about how you can contribute to their team and support their creative endeavors.
We think you need these skills to ace Office Manager / PA
Some tips for your application 🫡
Understand the Company Culture: Familiarize yourself with Arts & Sciences' mission and values. Highlight your alignment with their creative-driven approach in your application.
Tailor Your Cover Letter: Craft a brief cover letter that showcases your organizational skills and proactive attitude. Mention specific experiences that relate to the responsibilities listed in the job description.
Highlight Relevant Experience: In your resume, emphasize any previous roles in office management or administrative support, especially within creative industries. Use bullet points to clearly outline your achievements.
Proofread Your Application: Before submitting, carefully proofread your resume and cover letter for any spelling or grammatical errors. Clear and professional communication is key for this role.
How to prepare for a job interview at Advertising Producers Association
✨Show Your Organizational Skills
As an Office Manager / PA, your ability to keep things organized is crucial. Be prepared to discuss specific examples of how you've managed office operations or coordinated projects in the past. Highlight any tools or methods you use to stay organized.
✨Demonstrate Your Communication Skills
Excellent written and verbal communication is key for this role. Practice articulating your thoughts clearly and concisely. You might also want to prepare a few examples of how you've effectively communicated with teams or clients in previous positions.
✨Familiarize Yourself with Creative Processes
Since Arts & Sciences is a creative-driven company, understanding the basics of creative processes can set you apart. Research their work and be ready to discuss how you can support creative teams, especially in treatment coordination.
✨Emphasize Your Proactive Attitude
The job description mentions a 'can-do attitude' and being a self-starter. Prepare to share instances where you've taken initiative or solved problems before they escalated. This will show that you're not just reactive but also proactive in your approach.
