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For Companies At a Glance
- Tasks: Manage daily office operations and support directors and clients in a creative environment.
- Company: Eleanor is a renowned production company focused on excellence and innovative storytelling.
- Benefits: Enjoy a competitive salary, collaborative culture, and opportunities for personal growth.
- Why this job: Join a dynamic team where your organisational skills fuel creativity and impact in the industry.
- Qualifications: Experience in office management or administration; strong communication and problem-solving skills required.
- Other info: Immediate start available; apply with your resume and a cover letter.
The predicted salary is between 28800 - 48000 £ per year.
Location: Soho, London
Hours: 9:30 AM – 6:30 PM (40 hours per week)
Contract: Permanent
Salary: Competitive, based on experience
ABOUT ELEANOR
Eleanor is a production company built on taste, craft, and the relentless pursuit of excellence. We are where directors become legends, known for championing unexpected voices and delivering work that transcends commercial filmmaking. Our London office is an extension of that vision, and we’re looking for a proactive, detail-oriented Office Manager to ensure the space is welcoming, functional, and seamlessly supports our directors, clients, and team. This is not just an administrative role—it’s about creating an environment where creativity thrives.
KEY RESPONSIBILITIES
- Office & Facility Management
- Oversee the daily operations of the Eleanor London office, ensuring it is a polished, organized, and welcoming space.
- Manage reception duties: Answer calls, handle inquiries, and greet guests professionally.
- Coordinate daily mail pickup, couriers, and deliveries to ensure smooth logistics.
- Manage meeting room bookings and ensure spaces are set up for in-person and virtual meetings.
- Maintain office supplies and restock essentials (e.g., kitchen, stationery).
- Liaise with vendors, suppliers, and building management to handle maintenance, office updates, and operational needs.
- Director, Client & Team Support
- Meet and host directors, clients, and agency partners when they visit the office.
- Ensure directors working from the space have everything they need for meetings, prep, or post-production.
- Support the production team with light coordination, including:
- Booking travel and preparing itineraries for directors, producers, and crew.
- Assisting with research or slide presentations for pitches.
- Coordinating weekly production call content and maintaining internal alignment.
- Manage petty cash float, expense tracking, and invoices in coordination with accounting.
- Assist with onboarding new team members, freelancers, and directors.
- Maintain office records and general admin duties to keep things running smoothly.
- Awards & Industry Presence
- Support the team in organizing and submitting entries for major industry awards (Cannes Lions, D&AD, LIA, UKMVAs, etc.).
WHAT WE’RE LOOKING FOR
- Experience in Office Management, Operations, or Administration within a fast-paced creative industry.
- Organized & Detail-Oriented: You keep things running smoothly, always thinking two steps ahead.
- Proactive Problem-Solver: You anticipate issues before they arise and take initiative to resolve them.
- Strong Communication Skills: Professional, warm, and confident in engaging with clients, directors, and the team.
- Tech-Savvy: Comfortable with Google Suite, Microsoft Office, and handling basic IT/admin tasks.
- Interest in Advertising & Production: While not required, an appreciation for filmmaking, creativity, and storytelling is a plus.
WHY JOIN ELEANOR?
- Be part of a production company that prioritises craft, taste, and storytelling.
- Work in a fast-moving, collaborative environment where your contributions truly make an impact.
- Engage with top-tier directors, industry leaders, and global clients.
- Opportunity to grow within a company that values execution, precision, and vision.
HOW TO APPLY
We are looking to fill this position immediately. Send your resume and a brief cover letter on why you’re the perfect fit for Eleanor to careers@eleanor.co
Office Manager employer: Advertising Producers Association
Contact Detail:
Advertising Producers Association Recruiting Team
careers@eleanor.co
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the creative industry, especially in production and advertising. Understanding the nuances of this field will help you connect better with directors and clients during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed office operations in previous roles. Be ready to discuss specific challenges you faced and how you resolved them.
✨Tip Number 3
Demonstrate your proactive problem-solving abilities by thinking of potential scenarios that could arise in the role. Prepare to share how you would handle these situations effectively.
✨Tip Number 4
Engage with the company’s work and values before your interview. Being able to speak knowledgeably about Eleanor's projects and ethos will show your genuine interest and fit for the team.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management or administration, especially within creative industries. Use specific examples that demonstrate your organisational skills and proactive problem-solving abilities.
Craft a Compelling Cover Letter: In your cover letter, express your passion for the role and the company. Mention how your skills align with their needs, particularly your ability to create a welcoming environment and support creative teams.
Showcase Communication Skills: Since strong communication is key for this role, consider including examples in your application that illustrate your ability to engage professionally with clients and team members. This could be through previous roles or specific projects.
Highlight Tech Proficiency: Mention your familiarity with tools like Google Suite and Microsoft Office in your application. If you have experience with any specific software related to office management or production, be sure to include that as well.
How to prepare for a job interview at Advertising Producers Association
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples of how you've successfully managed office operations in the past, highlighting your ability to keep things running smoothly and efficiently.
✨Demonstrate Proactive Problem-Solving
Eleanor values proactive individuals. Think of situations where you anticipated issues and took initiative to resolve them. Be ready to discuss these examples during your interview.
✨Communicate Warmly and Professionally
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, while also being warm and approachable. This will help you connect with the interviewers.
✨Express Your Interest in the Creative Industry
While not mandatory, showing an appreciation for filmmaking and storytelling can set you apart. Research Eleanor's work and be prepared to discuss why you're excited about contributing to a creative environment.
