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For Companies At a Glance
- Tasks: Support the production team and manage office operations in a dynamic environment.
- Company: Join Love Song UK, an award-winning production company known for bold and creative projects.
- Benefits: Enjoy remote work on Fridays and a vibrant office culture with team socials.
- Why this job: Be part of exciting projects and collaborate with talented directors in a creative setting.
- Qualifications: 1-2 years in a production or creative role; strong organisational and communication skills required.
- Other info: Ideal for those eager to learn and grow in the film and production industry.
The predicted salary is between 28800 - 43200 £ per year.
Posted on June 26, 2025
Office Coordinator & Production Assistant
Closing: July 18th 2025
Company: Love Song UK
Location: London (office-based, wfh on Fridays)
Reporting To: Managing Director / Executive Producer
Contract: Full-time, 5 days per week
About Us
We’re an award-winning production company, proud to be known for bold, creatively ambitious work across commercials, music videos, and film. With teams in both London and the US, we collaborate with a roster of some of the most exciting directors working today to make culturally relevant, visually striking content that stands out.
The Role
We’re looking for a friendly, highly organised Office Coordinator / Production Assistant to join our London team. You’ll play a key role in keeping the office running smoothly and supporting the production team behind the scenes. No two days are the same — one moment you might be helping organise a shoot, the next making sure the office is set up for a creative pitch or team wrap drinks.
It’s a great role for someone who’s genuinely curious about production, enjoys working as part of a small but busy team, and is up for getting stuck in wherever needed. If you’re thoughtful, resourceful, and excited by the idea of helping make great work happen, we’d love to hear from you.
You can find a breakdown of the key responsibilities below.
Key Responsibilities
Office & Facilities Management
- Front-of-house duties including answering calls, welcoming visitors, handling mail and couriers.
- Manage office maintenance: coordinate cleaners and handypersons, monitor utility usage, and submit monthly meter readings.
- Maintain stock levels of stationery, kitchen, and first-aid supplies.
- Provide hospitality for meetings and events; organise team socials and wrap parties.
- Oversee office security and IT access (keys, alarms, vendor liaison).
- Drive small décor and workspace improvements to ensure a comfortable and productive environment.
Production Support
- Organise and manage project files in Dropbox; upload and archive final assets using WireDrive.
- Maintain pitch and project tracking documents.
- Coordinate treatment designers and assist with proofing decks and sourcing visual references.
- Schedule freelance crew, manage availability calendars, and support with logistics such as travel, casting, wardrobe, and call sheets.
- Provide PA/runner support on set as required.
- Communicate production timelines to external partners and US reps.
Finance & Admin
- Process invoices for office and freelance suppliers within approval limits.
- Manage company credit card (Amex) expenses and upload receipts to Dext.
- Provide ad hoc executive support to the company founders (e.g. travel bookings, couriers, gifting, scanning, filing).
Person Specification
Essential Experience & Skills:
- 1–2 years’ experience in a production company or relevant creative environment.
- Strong organisational skills with the ability to multitask
- Professional approach with clear written and verbal communication skills.
- Proficient in Microsoft Office, G-Suite and cloud-based file management systems
- Familiarity with asset management platforms such as WireDrive
- Proactive, resourceful, and solutions-oriented approach.
Desirable Attributes:
- Interest in commercial production and film.
- Comfortable working in a fast-paced team environment.
- Willingness to support occasional evening events and assist on set when needed.
If you’d like to learn more, please send your CV to frida@creativeops.co.uk — we’d love to hear from you!
Read about Love Song
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Office Coordinator & Production Assistant employer: Advertising Producers Association
Contact Detail:
Advertising Producers Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator & Production Assistant
✨Tip Number 1
Familiarise yourself with the production process and the specific roles within a production company. Understanding how different departments interact can help you demonstrate your enthusiasm and readiness to support the team effectively.
✨Tip Number 2
Network with professionals in the industry, especially those who have experience in production companies. Attend events or workshops related to film and commercials to make connections that could lead to valuable insights and recommendations.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these experiences during any informal chats or interviews.
✨Tip Number 4
Research Love Song UK and their recent projects to understand their style and values. This knowledge will allow you to tailor your conversations and show genuine interest in contributing to their creative vision.
We think you need these skills to ace Office Coordinator & Production Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in production or creative environments. Emphasise your organisational skills and any specific software proficiency, such as Microsoft Office and G-Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of Love Song UK that excite you and how your skills align with their needs.
Showcase Relevant Experience: In your application, provide examples of past experiences where you've successfully managed multiple tasks or supported a team. This could include organising events, managing files, or assisting in production.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Advertising Producers Association
✨Show Your Organisational Skills
As an Office Coordinator & Production Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, showcasing your ability to multitask effectively.
✨Demonstrate Your Communication Skills
Clear written and verbal communication is key in this role. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare a few questions to ask about the team dynamics and communication styles within the company.
✨Express Your Curiosity About Production
The role requires a genuine interest in production. Share your passion for the industry and any relevant experiences you have, whether it's through previous jobs, internships, or personal projects. This will show that you're not just looking for any job, but that you're excited about this specific opportunity.
✨Be Ready for Practical Scenarios
Expect to be asked about how you would handle specific situations related to office management or production support. Think of scenarios where you had to solve problems or adapt quickly, and be ready to explain your thought process and the outcomes.
