At a Glance
- Tasks: Support daily operations with essential admin tasks and keep the office running smoothly.
- Company: Join a dynamic team in a supportive and fast-paced environment.
- Benefits: Enjoy competitive salary, pension contributions, and regular company events.
- Other info: Be part of a vibrant team culture with exciting career progression.
- Why this job: Kickstart your career with growth opportunities and a focus on personal development.
- Qualifications: 1-2 years of admin experience and strong organisational skills required.
The predicted salary is between 21200 - 23500 £ per year.
We are offering a pivotal opportunity for an Operations Administrator to join our dedicated Office Administration Team. This is a critical, office-based role, perfect for an individual looking to start or build a career in a dynamic, fast‑paced, and highly supportive professional environment. The successful candidate will provide the essential administrative and logistical backbone for the company, ensuring the smooth and efficient running of all key office functions and directly assisting with day‑to‑day operations.
What We Offer & Key Details
- Location: Foxhole Rd Chorley PR71NY
- Hours: Full‑time, 35 hours per week. Monday to Friday, 8:30 am to 4:00 pm.
- Salary: £21,200 – £23,500 per annum, commensurate with relevant experience and qualifications.
Employee Benefits:
- Company Pension Contribution
- Cycle to Work Scheme
- On‑Site Parking availability
- Regular Company Events designed to foster team cohesion
- A welcoming, supportive, and great team environment
Career Development: We view our employees as our greatest asset. Talent development is openly encouraged, forming a fundamental part of our company culture. We have a robust policy of recruiting from within for all progression and promotion opportunities, ensuring a clear and attractive long‑term career journey.
Key Responsibilities
- Administrative Support & Data Management: Executing essential day‑to‑day duties such as precise filing, comprehensive document management (physical and digital), and accurate data entry across various systems.
- Office Communications: Answering and managing all incoming phone calls professionally and efficiently, acting as the primary initial point of contact.
- Operational Inventory: Assisting with the essential tasks of Personal Protective Equipment (PPE) and tool picking, alongside maintaining accurate stock‑control records for operational assets.
- Record Keeping & Compliance: Diligently maintaining and updating records within company software systems, ensuring all digital and physical files are accurate, current, and fully compliant with internal and external standards.
- Team & Management Assistance: Providing direct administrative assistance to the core Office Team and the wider Management Team as required.
- Absence & Leave Coverage: Providing seamless administrative coverage for various departments during staff absences and annual leave.
- Purchasing: Purchase office supplies and consumables, monitor stock levels and place orders as required.
- Training & Competency Management: Support the Operations Support Manager with booking external training and managing authorisations. Support the Operations Team by booking mandatory e‑learning courses for site and office staff through relevant platforms. Maintain accurate information of site and office staff competencies, including the creation and updating of competency profiles and carrying out weekly checks and updates on Skillko.
- Fleet Support: Assist the Fleet Department with the on‑hire and off‑hiring of vehicles. Maintain accurate records of driving documentation on relevant systems; including driving declarations, driving licences, IDPs, and legalities to drive in the United Kingdom.
- Accommodation Support (Payroll Processor Assistance): Support the Payroll Processor with hotel and accommodation bookings for site‑based and office employees, ensuring arrangements meet individual needs and project requirements, while maintaining the best rate. Maintain accurate and up‑to‑date records of all accommodation bookings. Regularly review booking records to ensure all employees have confirmed accommodation for the full duration of their required stay.
- Other Key Duties: Maintain accurate records of equipment, including phone allocations, replacements, and returns. Assist with arranging internal meetings and company events, including room bookings, scheduling, attendee coordination, and refreshments where required. Process audits related to site‑staff; including gang, harness, supervisor inspections. Provide payroll support during annual leave periods using Nextra. Provide support to the Operations Team with PPE. Assist with the Advantage NRG Academy. Create and schedule engaging posts highlighting fleet activities, achievements, and key milestones. Assist with any other tasks as and when needed.
Note: The dynamic and responsive nature of the utility contracting business means the role may also encompass additional duties and responsibilities as deemed reasonable and necessary by management.
The Ideal Candidate Profile
We are actively seeking a highly motivated applicant who brings an enthusiastic and proactive approach. We recruit individuals who clearly demonstrate high levels of enthusiasm and a robust work ethic, alongside a core requirement for a demonstrable openness and commitment to continuous professional development and personal growth.
Essential Experience and Skills
- Experience: A minimum of 1 to 2 years of proven, hands‑on experience working successfully in a professional administrative role.
- Organisational Excellence: Exceptional organisational and time‑management skills, demonstrating the critical ability to effectively prioritise a varied workload and manage multiple tasks simultaneously.
- Data Proficiency: Excellent, fast, and accurate data entry skills are paramount.
- Communication: Outstanding written and verbal communication skills for effective interaction with internal personnel (field teams and management) and external stakeholders (clients, suppliers).
- Proactivity & Initiative: Clear evidence of a proactive, ‘can‑do’ attitude, coupled with the ability to take initiative and solve problems independently.
- Teamwork: A true team player with the ability to integrate smoothly and contribute positively to the office environment.
- Attention to Detail: A consistently high level of accuracy and meticulous attention to detail in all tasks performed.
- Software Proficiency: Demonstrable proficiency in using Google Workspace (Docs, Sheets, Gmail) or similar common office productivity suites.
- Resilience: The ability to maintain composure, accuracy, and efficiency while working well under pressure, especially during busy operational periods.
- Licence: Full UK Driving Licence preferred, given the potential for site visits or office relocation.
Desirable Skills and Qualifications
- Education: GCSE or equivalent qualifications (preferred).
- Commutability: The ability to reliably commute to the Chorley location.
Operations Administrator in London employer: Advantage NRG Ltd
Join our dynamic Office Administration Team in Chorley, where we prioritise employee growth and a supportive work culture. With benefits like a company pension, cycle to work scheme, and regular team events, we foster a collaborative environment that encourages career development from within. This role offers a meaningful opportunity to contribute to essential operations while enjoying a balanced work-life schedule.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Operations Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions and scenarios related to administrative tasks. Think about how you would handle specific situations, like managing multiple priorities or dealing with difficult calls. This will help you articulate your skills effectively during the interview.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Operations Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Administrator role. Highlight relevant experience and skills that match the job description, like your organisational excellence and data proficiency.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and how your proactive approach aligns with our team culture at StudySmarter.
Showcase Your Communication Skills:Since communication is key in this role, ensure your written application reflects your outstanding written skills. Keep it clear, concise, and professional while still showing your personality.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Advantage NRG Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational and time-management skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Demonstrate Proactivity
The ideal candidate is someone who takes initiative. Think of instances where you identified a problem and took steps to resolve it without being asked. Share these stories during your interview to highlight your proactive attitude and problem-solving abilities.
✨Practice Your Communication Skills
As an Operations Administrator, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewer, showing your interest in the role and the company culture.
