Procurement Executive in London

We are seeking a 12 Month Mat Leave cover for a role in our Procurement team. This role would suit an entry level candidate skilled in business administration with some experience already under their belt, and looking for an opportunity to develop their skillset in a fast moving IT Services and Solutions Environment.

Salary & Benefits

The budgeted salary for this role is between £23,850 - £26,400. Further to passing probation there is potentially a bonus scheme that the successful hire will be entered into.

Working Pattern

We recognise the benefits that remote and flexible working bring; however, given the nature of this role, a significant amount of time in the first 3-6 months will be spent in the office in Chessington training. We expect your working pattern to look as follows:

• 1st – 3rd Month – 5 days a week in the office
• 4th – 6th Month – 4 days a week in the office
• 7th Month onward – 3 days a week in the office

Responsibilities

• Purchase Order Management: Place purchase orders with suppliers primarily via phone, based on purchase requisitions.
• Invoice and Delivery Oversight: Address invoice queries, manage delivery discrepancies, resolve cancelled lines, and process returns within established SLAs in collaboration with Customer Service.
• Lead Time Management: Expedite orders and proactively adjust business strategies when lead times become extended.
• Delivery Verification: Ensure that premium deliveries are confirmed by 10:30 AM for timely shipment, and resolve any issues immediately; note the supplier cutoff for same-day delivery is 11 AM.
• Cost Efficiency Improvement: Negotiate with suppliers and vendors to enhance cost efficiencies on products and delivery services.
• Relationship Building: Foster strong relationships with suppliers and vendors to facilitate smooth operations.
• Regular Supplier Meetings: Conduct frequent meetings with Supplier/Vendor account managers to maintain positive relations.
• Supplier List Updates: Regularly update the list of authorized manufacturers from suppliers.
• Data Management: Perform data entry and organize paperwork efficiently.
• Order Processing: Manage order receipting, shipping, and invoicing through the system at the point of order or upon confirmation, including software licensing.
• Order Confirmation Verification: Ensure the accuracy of order confirmations.
• Internal Coordination: Collaborate with internal teams to ensure tasks are executed efficiently and on time.
• Stock Management: Proactively search for stock, chase backorders, and adjust orders as necessary to expedite fulfilment.
• Contact Management System Maintenance: Keep the supplier contact management system updated, including escalation points for purchasing and business directors.
• Supplier Engagement: Attend supplier meetings both on-site and off-site as needed.
• Company Representation: Represent the company at supplier/vendor events to enhance visibility and strengthen relationships.
• Backorder Updates: Update Navision with new expected dates for backorders that cannot be moved, ensuring changes do not exceed one week in advance.
• Ad-hoc Tasks: Complete additional tasks as requested by the Commercial Director beyond day-to-day responsibilities (e.g., reporting).
• Delivery Charge Management: Maintain updated delivery charges in the system.

Skills And Attributes

A significant amount of training will be provided for this role but ideally you will come with the following:

• Ability and motivation to pick up new processes and systems
• Confident in communication with Customers
• Calm under pressure
• Excellent organisational skills
• Excellent interpersonal and communication skills
• Highly motivated and proactive
• Can work on their own and as part of a team
• Good attention to detail
• Good negotiation skills
• Good computer skills, MS Office & Exchange are essential

Advantageous

• Navision & CRM experience would be an advantage
• Some experience of Procurement or Warehouse administration

About Us

We are the tech company with people at heart. At Advania, we believe in empowering people to create sustainable value through the clever use of technology. As one of Microsoft's leading partners in the UK, specialising in Azure, Security, Dynamics 365, and Microsoft 365, we have a proven track record of success in delivering transformational IT services.

Our Selection Process

We are committed to ensuring an equitable experience for all candidates, regardless of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital or domestic or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law. Please do let us know if you'll need any reasonable adjustments as part of the selection process by highlighting these on your application form. As part of our commitment to our clients we will need to carry out background checks, including a criminal record check, for all offers of employment. If you have any unspent criminal convictions or questions about the screening process, please notify your recruiter once the application has been submitted.