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- Tasks: Manage supplier orders, resolve issues, and negotiate for better costs.
- Company: Join Advania, a leading tech company focused on people and innovation.
- Benefits: Competitive salary, training opportunities, and flexible working arrangements.
- Why this job: Kickstart your career in procurement with hands-on experience in a dynamic environment.
- Qualifications: Strong communication skills, attention to detail, and a proactive attitude.
- Other info: Great opportunity for growth in a fast-paced IT services setting.
The predicted salary is between 23850 - 26400 £ per year.
Responsibilities:
- Place purchase orders with suppliers primarily via phone, based on purchase requisitions.
- Address invoice queries, manage delivery discrepancies, resolve cancelled lines, and process returns within established SLAs in collaboration with Customer Service.
- Expedite orders and proactively adjust business strategies when lead times become extended.
- Ensure that premium deliveries (e.g., pre-12 deliveries) are confirmed by 10:30 AM for timely shipment, and resolve any issues immediately, noting the supplier cut off for same-day delivery is 11 AM.
- Negotiate with suppliers and vendors to enhance cost efficiencies on products and delivery services.
- Foster strong relationships with suppliers and vendors to facilitate smooth operations.
- Conduct frequent meetings with Supplier/Vendor account managers to maintain positive relations.
- Regularly update the list of authorized manufacturers from suppliers.
- Perform data entry and organize paperwork efficiently.
- Manage order receipting, shipping, and invoicing through the system at the point of order or upon confirmation, including software licensing.
- Ensure the accuracy of order confirmations.
- Collaborate with internal teams to ensure tasks are executed efficiently and on time.
- Proactively search for stock, chase backorders, and adjust orders as necessary to expedite fulfilment.
- Keep the supplier contact management system updated, including escalation points for purchasing and business directors.
- Attend supplier meetings both on-site and off-site as needed.
- Represent the company at supplier/vendor events to enhance visibility and strengthen relationships.
- Update Navision with new expected dates for backorders that cannot be moved, ensuring changes do not exceed one week in advance.
- Complete additional tasks as requested by the Commercial Director beyond day-to-day responsibilities (e.g., reporting).
- Maintain updated delivery charges in the system.
Qualifications:
- Ability and motivation to pick up new processes and systems.
- Confident in communication with Customers.
- Calm under pressure.
- Excellent organisational skills.
- Excellent interpersonal and communication skills.
- Highly motivated and proactive.
- Can work on their own and as part of a team.
- Good attention to detail.
- Good negotiation skills.
- Good computer skills, MS Office & Exchange are essential.
- Navision & CRM experience would be an advantage.
- Some experience of Procurement or Warehouse administration.
About the Company:
We are the tech company with people at heart. At Advania, we believe in empowering people to create sustainable value through the clever use of technology. As one of Microsoft's leading partners in the UK, specialising in Azure, Security, Dynamics 365, and Microsoft 365, we have a proven track record of success in delivering transformational IT services.
Salary and Working Pattern:
The budgeted salary for this role is between £23,850 - £26,400. Working Pattern: We recognise the benefits that remote and flexible working brings; however, given the nature of this role, a significant amount of time in the first 3-6 months will be spent in the office in Chessington training.
- 1st - 3rd Month – 5 days a week in the office
- 4th - 6th Month – 4 days a week in the office
- 7th Month onward – 3 days a week in the office
Procurement Executive in City of London employer: Advania UK
Contact Detail:
Advania UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Executive in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. Building relationships can open doors to job opportunities that aren't even advertised.
✨Tip Number 2
Practice your negotiation skills! Since this role involves negotiating with suppliers, try role-playing scenarios with friends or family. The more comfortable you are, the better you'll perform in interviews.
✨Tip Number 3
Be proactive! Research the companies you're interested in and tailor your approach. Show them you understand their business and how you can add value, especially in procurement processes.
✨Tip Number 4
Apply through our website! We love seeing candidates who take the initiative. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start.
We think you need these skills to ace Procurement Executive in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Procurement Executive role. Highlight any relevant experience you have in procurement or business administration, and don’t forget to mention your organisational skills and attention to detail!
Show Off Your Communication Skills: Since this role involves a lot of interaction with suppliers and internal teams, it’s crucial to demonstrate your communication skills. Use clear and concise language in your application, and maybe share an example of how you've effectively communicated in a previous role.
Highlight Your Proactivity: We love candidates who take initiative! In your application, mention instances where you’ve proactively solved problems or improved processes. This will show us that you’re ready to hit the ground running in our fast-paced environment.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Advania UK
✨Know Your Procurement Basics
Before the interview, brush up on your procurement knowledge. Understand key terms like purchase orders, lead times, and supplier negotiations. This will show that you're not just interested in the role but also have a foundational understanding of what it entails.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything on track, especially under pressure.
✨Demonstrate Your Communication Skills
Effective communication is crucial in procurement. Be ready to discuss how you've effectively communicated with suppliers or team members in the past. Use specific examples to illustrate your ability to negotiate and resolve issues.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company’s approach to supplier relationships or how they handle delivery discrepancies. This shows your genuine interest in the role and helps you understand their expectations better.
