At a Glance
- Tasks: Manage project documentation and ensure accuracy throughout the project lifecycle.
- Company: Major infrastructure and engineering programme based in Birmingham.
- Benefits: Competitive pay, hybrid working, and potential for contract extension.
- Other info: Must hold active SC Clearance and be willing to travel.
- Why this job: Join a dynamic team and play a crucial role in impactful projects.
- Qualifications: Two years' experience in document control and strong organisational skills.
An excellent opportunity has arisen for an experienced Document Controller to join a major infrastructure and engineering programme based in Birmingham. This is an initial six-month contract with the potential for extension. The successful candidate will play a key role in managing project documentation and ensuring the accuracy, quality, and integrity of records throughout the project lifecycle. Applicants must be willing to attend the office and site locations a minimum of three days per week and be prepared to travel when required.
Key Responsibilities
- Control the numbering, filing, sorting, and retrieval of electronically stored documentation.
- Ensure documents comply with established templates, standards, and formats.
- Perform quality and compliance checks before issuing documentation.
- Register and maintain documents within Electronic Document Management Systems (EDMS).
- Maintain document registers, trackers, and project records.
- Manage the transfer of information between project stakeholders and external parties.
- Ensure external contractors adhere to document control procedures and specifications.
- Prepare project reports and provide administrative support when required.
- Manage project files from initiation through to close-out.
- Maintain accurate database and log entries for tracking purposes.
- Deliver document control activities accurately and efficiently.
- Undertake document control training as required.
Essential Requirements
- Minimum of two years' experience in document control and records management within a similar environment.
- Strong understanding of document control processes and best practices.
- Experience working with Electronic Document Management Systems, including: ProjectWise, AssetWise, Asite, Autodesk Business Collaborator.
- Good knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, Teams, and SharePoint.
- Excellent written and verbal communication skills.
- Strong organisational and multitasking abilities.
- High attention to detail and ability to work under pressure.
- Adaptable and capable of working independently as well as part of a team.
- Willingness to travel to office, client, or site locations when required.
Security Clearance
Candidates must hold active SC Clearance to be considered for this position. We can only consider applications from those eligible to work in the UK for this position. This position will require some additional checks, to ensure you can access the site worked as needed.
For more information on this position, please contact Marika Powell at ARM on 02392 228232 or email your CV and covering letter.
Document Controller in Birmingham employer: Advanced Resource Managers Ltd
Join a leading infrastructure and engineering programme in Birmingham, where you will thrive in a dynamic hybrid working environment that promotes collaboration and innovation. Our company values employee growth, offering extensive training opportunities and a supportive culture that encourages professional development. With competitive pay and the chance to work on impactful projects, this role as a Document Controller is not just a job, but a meaningful career path.
Contact Details:
Advanced Resource Managers Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Birmingham
✨Get Your Foot in the Door
Temporary roles in construction often rely on quick recruitment, so make sure to visit local recruitment agencies that specialise in the construction sector. They usually have a go-to list of companies that need staff urgently, helping us connect with potential employers faster.
✨Leverage Community Connections
Construction is all about connections! Check out local trade events, networking gatherings, or even social media groups focused on your area. Engaging with the community can lead to insider knowledge about temporary job openings that might not be advertised anywhere else.
✨Showcase Your Skills with a Solid Portfolio
Even for temporary gigs, a visual portfolio can really set you apart. Take photos of previous projects you’ve worked on, or if you're fresh in the industry, show examples of your work during training. This can help us demonstrate our hands-on experience to potential employers, like Advanced Resource Managers Ltd.
✨Apply Directly at Construction Sites
Don’t overlook the power of walking directly into construction sites. Many temporary positions are filled on the spot, so it’s worth popping by local sites and having a face-to-face chat. Bring your CV and be ready to impress, as companies like Advanced Resource Managers Ltd appreciate proactive candidates ready to jump in when needed.
We think you need these skills to ace Document Controller in Birmingham
Some tips for your application 🫡
Highlight Your Relevant Experience:In the construction game, having hands-on experience matters! Be sure to showcase any previous temporary roles or projects you've worked on in your CV. Mention specific skills like safety protocols, tools you're familiar with, or types of construction work you've done – this will help you stand out!
Showcase Certifications and Training:If you've got any relevant certifications or training like a CSCS card or health and safety courses, flaunt them! Include them in your CV and mention them in your cover letter. It shows that you're not just ready to get to work but that you've got the essential safety knowledge, which is super important in the construction industry.
Emphasise Flexibility and Availability:For a temporary role, flexibility is key! In your cover letter, make sure to clearly state your availability – are you ready to start immediately? Can you work various shifts? Letting Advanced Resource Managers Ltd know how adaptable you are might just get you the edge over other candidates.
Keep it Concise and Clear:When applying for temporary roles in construction, employers often appreciate brevity. Keep your CV and cover letter clear and to the point. Focus on the skills and experiences that align most with what Advanced Resource Managers Ltd is looking for. Avoid unnecessary fluff to make it easier for them to see why you’re the perfect fit!
How to prepare for a job interview at Advanced Resource Managers Ltd
✨Show Off Your Safety Knowledge
In construction, health and safety is non-negotiable. Get comfortable with specific safety regulations like COSHH or Working at Height – you might get asked how you’d handle risk assessments or unsafe conditions. We need to show that we prioritise safety above all else.
✨Be Ready for Hands-On Scenarios
Expect practical questions or even a mini test where you’ll need to demonstrate basic skills. They might set up a scenario and ask how you would approach a specific task. Let’s prepare by brushing up on our trade skills and thinking through past projects we’ve worked on.
✨Flexibility is Key
Since this is a temporary role, they’ll want to know if you can adapt quickly to different teams and situations. Let's think about past experiences where we've had to adjust on the fly. This will show we’re ready to hit the ground running!
✨Highlight Your Previous Experience
Temporary roles often require hitting the ground running, so make sure to have a few stories lined up that showcase your relevant experience in construction. We want to emphasise skills that might not be on our CV—like teamwork and problem-solving when things don't go to plan.
