At a Glance
- Tasks: Support HR team with recruitment, onboarding, and employee integration for a major project.
- Company: Join a dynamic team in a leading infrastructure company in Ipswich.
- Benefits: Gain valuable experience in HR, with opportunities for professional growth.
- Other info: Fast-paced environment with a focus on diversity and equal opportunity.
- Why this job: Be part of a crucial project and make a real difference in people's careers.
- Qualifications: CIPD Level 3 or HR admin experience, strong communication, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Ipswich
Duration: 3 months
Main Purpose of the Job:
To provide comprehensive HR and recruitment co-ordination support to the HR team and Site Management on a major infrastructure project. The role will play a key part in ensuring compliant, efficient, and professional delivery of HR services, including recruitment administration, onboarding, security vetting, and right-to-work compliance within a highly regulated environment.
Key Tasks & Responsibilities:
- Recruitment & Onboarding Co-ordination: Provide end-to-end recruitment co-ordination support, coordinating vacancies, advertising roles, and assisting with candidate shortlisting where required. Liaise with hiring managers, recruitment agencies, and candidates to coordinate interviews, site inductions, and offer processes. Manage pre-employment checks, ensuring all required documentation is obtained prior to start dates. Maintain accurate recruitment and onboarding records on internal HR systems.
- Integration & Employee Support: Act as the first point of contact for visitors, new starters, overseas workers, and agency personnel attending site. Support the integration of new employees, including coordinating IT equipment, medical assessments, inductions, and access requirements. Provide ongoing HR administrative support to employees and site teams throughout the employee lifecycle. Support line managers and employees with HR queries acting as the primary point of contact for staff inquiries regarding company policies, benefits, and payroll.
- HR Administration: Draft and issue HR correspondence and employee communications, ensuring accurate file management and record-keeping. Process changes to employee terms and conditions. Triage and manage the HR and vetting inboxes, responding appropriately or escalating where required. Ensure all work is carried out in line with GDPR requirements, maintaining strict confidentiality at all times. Undertake any other reasonable duties as required to support the HR function and project needs.
Knowledge, Experience and Qualifications Required:
- CIPD Level 3 and/or experience in an HR Administration role, ideally within construction, engineering, or a regulated environment.
- Experience supporting recruitment and onboarding processes.
- Strong administrative and data entry skills.
- Customer-facing experience with a professional and approachable manner.
- Excellent verbal and written communication skills.
- High attention to detail and accuracy.
- Strong organisational and planning skills, with the ability to manage multiple priorities in a fast-paced environment.
- Advanced proficiency in Microsoft Office, particularly Excel.
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
HR Coordinator in Ipswich employer: Advance TRS
As an HR Coordinator at our Ipswich location, you will be part of a dynamic team dedicated to delivering exceptional HR services within a major infrastructure project. We pride ourselves on fostering a supportive work culture that values diversity and encourages professional growth, offering comprehensive training and development opportunities. Join us for a rewarding experience where your contributions directly impact the success of our projects in a highly regulated environment.
StudySmarter Expert Advice🤫
We think this is how you could land HR Coordinator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, especially those who work in construction or regulated environments. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing the ins and outs of their operations will help you stand out as a candidate who’s genuinely interested and ready to contribute from day one.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer's mind and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Apply through our website for the best chance at landing that HR Coordinator role. We love seeing applications directly from candidates who are keen on joining our team, so don’t hesitate to hit that apply button!
We think you need these skills to ace HR Coordinator in Ipswich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Coordinator role. Highlight your relevant experience in recruitment and onboarding, and don’t forget to showcase your administrative skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description and show us your passion for HR and supporting employees.
Showcase Your Attention to Detail:In HR, attention to detail is key! Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their information clearly and accurately, so double-check everything before hitting send.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Advance TRS
✨Know Your HR Basics
Make sure you brush up on your HR knowledge, especially around recruitment and onboarding processes. Familiarise yourself with key terms and practices relevant to the construction or regulated environments, as this will show your understanding of the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and planning skills. Think about times when you managed multiple priorities effectively, as this is crucial for the HR Coordinator role. Be ready to discuss how you keep track of recruitment records and ensure compliance.
✨Communicate Clearly
Since excellent verbal and written communication skills are essential, practice articulating your thoughts clearly. You might be asked to draft a sample email or explain a complex HR process, so being concise and professional is key.
✨Demonstrate Attention to Detail
Bring attention to detail into your interview responses. Share specific instances where your accuracy made a difference, whether in data entry or managing documentation. This will reassure them that you can handle the meticulous nature of HR administration.
