At a Glance
- Tasks: Manage project documentation and keep the office running smoothly.
- Company: Established electrical contractor with a strong reputation in London.
- Benefits: Competitive salary, immediate start, and career progression opportunities.
- Other info: Fast-tracked interviews and offers; apply quickly to secure your spot!
- Why this job: Join a dynamic team and work on high-profile projects in a vibrant location.
- Qualifications: Experience in document control and office administration, especially in construction.
King's Cross, London | £40,000 - £50,000 DOE | Immediate start
About the company
Our client is an established electrical contractor with long-standing experience delivering large-scale electrical installations across the UK, focusing on London and the South East. With 350+ operatives, in-house plant and specialist HV/MV/LV and testing teams, they deliver complex projects for leading main contractors across commercial, healthcare, education, data centre, and sport and leisure sectors, with project values of up to £12m.
About the role
Due to continued project growth, they need a Document Controller & Office Administrator to join their team in King's Cross, starting immediately. You'll own the integrity of project documentation from mobilisation through to handover, while keeping the office running smoothly and acting as a first point of contact for the team, visitors and suppliers.
Key responsibilities
- Document control
- Manage and maintain the project document control system, ensuring all records are accurate, current and fully traceable
- Log, issue and distribute drawings, specifications, RFIs, submittals, transmittals and technical correspondence
- Maintain revision control and make sure only current information is in circulation
- Scan, index, file and archive hard copy and electronic documents to company standards
- Compile and track O&M manuals, test and commissioning certificates, as-built information and handover packs
- Manage document workflows with main contractors, subcontractors and clients, chasing outstanding items
- Produce document registers and progress reports for project managers and commercial teams
- Support audits and ensure compliance with quality and information management procedures (e.g. ISO 9001)
- Office administration
- Act as first point of contact for the office, handling phone calls, emails, post and deliveries
- Welcome and sign in visitors, subcontractors and operatives
- Manage office supplies, stationery, PPE and equipment, liaising with suppliers as needed
- Book meetings, rooms and travel, and keep shared diaries and calendars up to date
- Support project and commercial teams with general admin, including typing, filing, data entry and report formatting
- Assist with onboarding paperwork for new starters, such as inductions, site passes and compliance documents
- Keep the office tidy, organised and compliant with health and safety requirements
About you
Essential
- Proven Document Control experience within construction
- Hands-on experience using Aconex
- Office administration experience, with a professional, friendly manner and the ability to juggle competing priorities
- Hands-on experience scanning, indexing and managing electronic and hard copy documentation
- Strong IT skills, particularly Microsoft Office and SharePoint
- Excellent attention to detail and a methodical approach
- Available to start immediately or on short notice
Desirable
- Background within M&E, electrical or building services contractors
- Experience with other CDE platforms (e.g. Procore, ProjectWise, Asite)
- Experience handling electrical testing and inspection documentation (e.g. NICEIC certification)
- Familiarity with BIM and ISO 19650 information management principles
What's on offer
- Salary of £40,000 - £50,000 depending on experience
- Immediate start
- Central London location, minutes from King's Cross St Pancras and its transport links
- Exposure to high-profile projects with leading main contractors
- Training and career progression within an established, growing business
Our client has a strong reputation and moves quickly, so interviews and offers will be fast-tracked. This role won't be available for long, so apply today to avoid missing out.
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Document Controller and Office Administrator in City of London employer: Advance TRS
Join a leading tier 1 contractor that prioritises employee growth and development within a dynamic work environment. Our commitment to diversity and inclusion fosters a supportive culture where every team member can thrive, while the opportunity to work on major rail projects ensures that your contributions are both meaningful and impactful. With competitive benefits and a focus on professional advancement, this role offers an exciting chance to elevate your career in the signalling sector.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller and Office Administrator in City of London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Advance TRS, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller and Office Administrator at Advance TRS.
We think you need these skills to ace Document Controller and Office Administrator in City of London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Advance TRS
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
