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- Tasks: Provide admin support for the M25 Road Space bookings team and manage communications.
- Company: Join a diverse team focused on efficient highway management.
- Benefits: Gain valuable experience, training, and a chance to work in a dynamic environment.
- Why this job: Be part of a crucial team ensuring smooth road operations and stakeholder interactions.
- Qualifications: Previous admin experience, strong organisation skills, and familiarity with IT systems required.
- Other info: Ideal for those with a background in driving, haulage, or transportation.
The predicted salary is between 30000 - 42000 £ per year.
The role will provide comprehensive administrative support to the Road Space bookings team for the M25 motorway. You will assist with maintaining accurate records, processing road space bookings, managing communications and supporting the team with stakeholder interactions and compliance obligations.
Training will be provided; however, it is essential that the postholder has previous administrative experience including data input and email management. Familiarity with IT systems and reporting is essential, as well as strong organisation and communication skills.
This role would ideally suit someone from a driving, haulage, highways, or transportation background. Control room experience would also be beneficial.
Day-to-day accountabilities:
- Administrative support:
- Process and maintain accurate records of road space bookings systems.
- Input cone times and cancellations in relevant systems.
- Assist with the tracking and management of Time Scale Waivers (TSW) documentation and associated change control processes.
- Monitor and maintain the Road Space inbox, answering emails and escalating queries as required.
- Assist with the processing of permits and TMAN applications.
- Update and manage cancellations, ensuring compliance with timelines and procedures.
- Liaise with internal teams, external stakeholders and local authorities, ensuring clear communication and resolution of queries.
- Support Road Space coordinators in stakeholder discussions and data collection efforts.
- Process and respond to stakeholder feedback, escalating issues to appropriate teams.
- Assist with processing maintenance work bookings and advance planning for diversions.
- Support compliance with contractual obligations through accurate record-keeping and reporting.
- Provide support to Road Space coordinators by managing routine tasks to free up resources for more complex planning activities.
- Assist with meeting organisation, including scheduling, preparing materials and taking minutes.
- Provide administrative assistance to other business areas during peak workloads or absences.
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Access Planning Support - Highways employer: Advance TRS
Contact Detail:
Advance TRS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Access Planning Support - Highways
✨Tip Number 1
Network like a pro! Reach out to people in the highways and transportation sector. Use LinkedIn to connect with current employees at companies you're interested in. A friendly message can go a long way in getting your foot in the door.
✨Tip Number 2
Prepare for interviews by researching common questions related to administrative support roles. Think about how your previous experience aligns with the job description, especially around data input and stakeholder communication. Practice makes perfect!
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed multiple tasks or projects. This will demonstrate your ability to handle the day-to-day accountabilities of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Access Planning Support - Highways
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience, especially in data input and email management. We want to see how your skills match the role, so don’t be shy about showcasing your relevant background!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Access Planning Support role. Mention your familiarity with IT systems and your strong organisation skills – we love a good story that connects your experience to our needs.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, just like you’ll need when liaising with stakeholders. Avoid jargon unless it’s relevant to the role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Advance TRS
✨Know Your Admin Stuff
Make sure you brush up on your administrative skills before the interview. Familiarise yourself with data input processes and email management, as these are crucial for the role. Be ready to discuss your previous experience in these areas and how it relates to the job.
✨Show Off Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Think of examples where you've successfully resolved queries or communicated effectively with teams. This will demonstrate your ability to handle stakeholder interactions.
✨Get to Grips with IT Systems
Familiarity with IT systems is essential, so do a bit of research on common tools used in road space booking and compliance. If you have experience with specific software, be prepared to talk about it and how it helped you in your previous roles.
✨Be Organised and Proactive
The role requires strong organisational skills, so come prepared with examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and stay on top of deadlines, especially when it comes to compliance and record-keeping.
