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For Companies At a Glance
- Tasks: Manage and organise company documents while ensuring accuracy and compliance.
- Company: Join a diverse team committed to quality and integrity in project management.
- Benefits: Part-time hours with travel expenses covered; flexible work-life balance.
- Why this job: Gain valuable experience in document control within a supportive environment.
- Qualifications: 2+ years in document control; proficient in MS Office and EDMS systems.
- Other info: Opportunity for training and professional development in a collaborative setting.
Job Title:
Document Controller – Part Time
Start Date:
ASAP
End Date:
Minimum 6 months
Hours per Week:
24 (minimum 3 days per week)
Expenses:
Yes, if required to travel to other office/client/site locations away from base office
Role Overview
We are seeking an experienced Document Controller to join our team on a part-time basis. The successful candidate will be responsible for managing company documents and project deliverables, ensuring accuracy, quality, and integrity across all stages of the project lifecycle.
Key Responsibilities
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Control the numbering, filing, sorting, and retrieval of electronically stored documentation produced by project teams
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Ensure identification of documents and compliance with standard templates and formats
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Perform quality and compliance checks on all documentation prior to issue
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Register and maintain documents in Electronic Document Management Systems (EDMS)
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Maintain document registers and trackers to support project reporting
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Ensure external engineering contractors comply with standards, procedures, work instructions, and specifications
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Liaise with project teams and external stakeholders to distribute project information efficiently
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Prepare ad-hoc project reports as required
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Manage project files from initiation through to close-out
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Oversee the transmittal of information between company, contractors, and other organisations, ensuring database/log entries are updated for tracking
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Provide administrative support and undertake document control training as required
Skills & Experience Required
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Minimum 2 years’ experience in document control and records management
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Strong knowledge of document control processes and best practices
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Systematic, organised, and able to work under pressure
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Confident communicator, both written and verbal
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Proficient in MS Office applications (Excel, Word, PowerPoint, Teams, SharePoint)
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Experience with all four EDMS systems: ProjectWise, Business Collaborator, BIM360, and A-Site
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Adaptable and able to manage change effectively
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Strong attention to detail and ability to multitask
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Highly organised, with the ability to work independently and as part of a team
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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Document Controller employer: Advance Training & Recruitment Services
Contact Detail:
Advance Training & Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific Electronic Document Management Systems (EDMS) mentioned in the job description, such as ProjectWise and BIM360. Having hands-on experience or knowledge of these systems will give you a significant edge during the interview.
✨Tip Number 2
Brush up on your document control processes and best practices. Be prepared to discuss how you've implemented these in previous roles, as this will demonstrate your expertise and ability to manage documentation effectively.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple projects or documents simultaneously. This will highlight your ability to multitask and work under pressure, which is crucial for this role.
✨Tip Number 4
Practice your communication skills, both written and verbal. Since the role involves liaising with project teams and external stakeholders, being able to convey information clearly and confidently will be key to your success.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document control and records management. Emphasise your familiarity with EDMS systems like ProjectWise and Business Collaborator, as well as your proficiency in MS Office applications.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with their needs, particularly your ability to manage documents and ensure compliance.
Showcase Relevant Experience: In your application, provide examples of past projects where you successfully managed documentation. Highlight your attention to detail and ability to work under pressure, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your organisational skills and attention to detail, which are essential for a Document Controller.
How to prepare for a job interview at Advance Training & Recruitment Services
✨Showcase Your Document Control Experience
Be prepared to discuss your previous experience in document control and records management. Highlight specific projects where you successfully managed documentation, focusing on your attention to detail and adherence to processes.
✨Familiarise Yourself with EDMS Systems
Since the role requires knowledge of various Electronic Document Management Systems, make sure you can speak confidently about your experience with ProjectWise, Business Collaborator, BIM360, and A-Site. If possible, mention any specific challenges you faced and how you overcame them.
✨Demonstrate Your Organisational Skills
The job requires a systematic and organised approach. Prepare examples that showcase your ability to manage multiple tasks under pressure. Discuss how you prioritise work and ensure compliance with standards and procedures.
✨Communicate Effectively
As a Document Controller, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and concisely. Be ready to provide examples of how you've effectively communicated project information in the past.
