At a Glance
- Tasks: Support senior executives with diary management, travel coordination, and meeting preparation.
- Company: Join Farnborough International, a leader in aerospace events and airshows.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on positivity, precision, and partnership.
- Why this job: Be at the heart of exciting aerospace projects and events, making a real impact.
- Qualifications: Experience as a PA, strong organisational skills, and proficiency in Microsoft 365.
The predicted salary is between 35000 - 45000 € per year.
This role provides high-level, comprehensive Personal Assistant support to the Aerospace Commercial Director and Aerospace Events Director, ensuring the smooth and effective operation of their day-to-day activities. Acting as a trusted gatekeeper and key point of coordination, the postholder manages complex diaries, communications and priorities, while maintaining close working relationships with senior internal stakeholders, external clients and partners. The role plays a critical part in enabling effective decision-making, project delivery and stakeholder engagement across the organisation.
The postholder is responsible for planning and coordinating domestic and international travel, preparing detailed itineraries and briefing materials, and supporting meetings through accurate minute-taking, action tracking and follow-up. The role also provides hands-on support to project teams and major FIL events, ensuring information flow, accountability and progress reporting remain robust. Alongside executive support, the role contributes flexibly to wider business needs, supporting peak workloads, project-based activity and overseas travel as required, while fostering a collaborative, well-organised and professional working environment.
THE CANDIDATE
We are seeking a highly experienced and professional Personal Assistant who has a proven track record of supporting senior executives at director level. The ideal candidate will demonstrate exceptional diary management skills, confidently handling complex and frequently changing schedules across multiple priorities and stakeholders, while acting as a trusted gatekeeper with sound judgement over communications, access and competing demands. You will be highly organised, with strong planning capabilities and the ability to manage tight deadlines and confidential matters with minimal supervision, alongside a solid level of commercial awareness to provide proactive and informed support within a director-level environment.
You will possess outstanding written and verbal communication skills, with experience preparing high-quality correspondence, reports, presentations and briefings on behalf of senior leaders. Absolute discretion and professionalism are essential, particularly when handling sensitive and commercially confidential information. Advanced Microsoft 365 skills are required, with a strong ability to use digital tools to drive efficiency, alongside proven experience in coordinating complex meetings, travel and events, including full logistical ownership and follow-up actions.
The successful candidate will build strong, credible relationships with stakeholders at all levels, representing the Executive and wider organisation with confidence. You will take a proactive, solutions-focused approach, anticipating needs and resolving challenges before escalation, while remaining calm, resilient and adaptable under pressure. A high level of attention to detail and accuracy is critical, ensuring consistently high standards across all outputs and communications.
THE CONTRACT
Contract: Permanent, Full time, 37.5 hours per week
Working pattern: Monday to Friday
Hybrid Working: 3 days in the Farnborough office and 2 days from home (after induction period)
Travel: Willingness and flexibility to travel overseas when required, subject to reasonable notice.
ABOUT FIL
At Farnborough International we are known for running one of the worlds biggest and most prestigious airshows. Whilst we will continue to build on every airshow, we're also on a journey to become more than this. Our aim is to transform what we are known for to make Farnborough International a globally recognised brand, famous for its pioneering spirit in delivering world class airshows and hosting business events in our state of the art 20,000 sqm exhibition and conference centre. Farnborough has a rich history of pioneering aviation triumphs and we at Farnborough International have stood shoulder to shoulder with industry pioneers for decades. It is this pioneering spirit that continues to run through our business today and will enable us to grow in the future.
People are at the heart of what we do at Farnborough and we are looking for individuals who can embrace and deliver the 3 core values at the centre of our business:
- Positivity: We're always looking for a better way. We have a confident can-do attitude in the work we deliver every day.
- Precision: We take care and pride in every detail of safety and organization, so that our clients shine.
- Partnership: We work as one team to get the best results and work openly and collaboratively with our clients.
ESSENTIAL SKILLS & EXPERIENCE
- Demonstrable experience providing high-level Personal Assistant support to senior executives or directors
- Exceptional diary management expertise, including managing complex, frequently changing schedules across multiple priorities and stakeholders
- Proven ability to act as a trusted gatekeeper, exercising sound judgement on priorities, communications and access to the Director
- Highly developed organisational and planning skills, with the ability to manage competing demands, tight deadlines and confidential matters with minimal supervision
- Good commercial awareness and understanding of director-level working environments, enabling proactive and informed support
- Outstanding written and verbal communication skills, with experience drafting correspondence, briefings, reports and presentations on behalf of senior leaders
- Absolute discretion and professionalism when handling sensitive, confidential and commercially sensitive information
- Advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint and Excel, with confidence in using digital tools to drive efficiency
- Proven experience coordinating complex meetings, events and travel, including agendas, papers, logistics, actions and follow-up
- Ability to build strong, credible relationships with internal and external stakeholders, representing the Executive and wider organisation with confidence
- Proactive, solutions-focused approach, anticipating executive needs and resolving issues before escalation
- Resilient and calm under pressure, with the flexibility to respond to urgent matters and shifting priorities at short notice
- High attention to detail and accuracy, ensuring consistently high standards across all outputs and communications
Locations
Personal Assistant in Farnborough, Hampshire employer: ADS Group Ltd
Farnborough International is an exceptional employer, offering a dynamic work environment where positivity, precision, and partnership are at the core of our values. As a Personal Assistant, you will enjoy a hybrid working model, competitive benefits, and opportunities for professional growth while contributing to our mission of delivering world-class airshows and business events. Join us in a location steeped in aviation history, where your skills will be valued and your contributions will help shape the future of our globally recognised brand.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Farnborough, Hampshire
✨Tip Number 1
Network like a pro! Reach out to your connections in the aerospace industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects, so you can tailor your responses to show how you can support their goals as a Personal Assistant.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your experience and skills.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team at Farnborough International!
We think you need these skills to ace Personal Assistant in Farnborough, Hampshire
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in managing complex diaries and supporting senior executives, as this will show us you understand what we're looking for.
Show Off Your Communication Skills:Since you'll be drafting correspondence and reports, it's crucial to demonstrate your outstanding written communication skills. Use clear, concise language in your application to reflect your ability to communicate effectively.
Highlight Your Organisational Skills:We want to see how organised you are! Share examples of how you've managed competing demands and tight deadlines in previous roles. This will help us understand your planning capabilities and attention to detail.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at Farnborough International!
How to prepare for a job interview at ADS Group Ltd
✨Master the Diary Management Game
Showcase your exceptional diary management skills by preparing examples of how you've successfully handled complex schedules in the past. Be ready to discuss specific tools or methods you use to keep everything organised and efficient.
✨Communicate Like a Pro
Prepare to demonstrate your outstanding written and verbal communication skills. Bring along samples of high-quality correspondence or reports you've created, and be ready to explain how you ensure clarity and professionalism in all communications.
✨Be the Trusted Gatekeeper
Highlight your ability to act as a trusted gatekeeper by discussing scenarios where you've had to exercise sound judgement over competing demands. Think about how you prioritise tasks and manage access to senior executives effectively.
✨Show Off Your Tech Savvy
Since advanced Microsoft 365 skills are essential, brush up on your knowledge of Outlook, Word, PowerPoint, and Excel. Be prepared to discuss how you've used these tools to drive efficiency in your previous roles, especially in coordinating meetings and events.
