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- Tasks: Manage high-quality delegations meeting programs and data for international events.
- Company: Join a dynamic team at Farnborough International, known for its prestigious events.
- Benefits: Enjoy flexible working hours and opportunities for travel within the UK and abroad.
- Why this job: Be part of a fast-paced environment where your organizational skills will shine.
- Qualifications: Strong communication, IT/database management, and organizational skills are essential.
- Other info: Collaborate with various departments and support staff to ensure smooth operations.
The Role The Delegations Co-ordination Executive will be pivotal to the continued delivery of a high-quality delegations meeting programmes for the Farnborough International event portfolio. This full-time role will require flexibility, ability to be agile, proactive thinker in face paced environments. Due to the international nature of the business, there is a requirement for some travel within UK (especially London) and overseas. Primary to this role will be the management of data relating to UK and International senior government officials, ensuring all information is kept up to date and seeking new information as key strategic targets are developed. Ability to analyse and provide information and statistics on attendees in relation to delegations programme. Templates and delegation invitation process – ensuring the smooth invitation management across all FIL events and receptions in conjunction with the Events team (Speaker invites). Working with the Assistant Director Delegations & Government relations and the External Relations Advisor, the candidate will be required to liaise with temporary support staff and with all departments within ADS, especially the External Affairs team and key departments within FIL for co-ordination such as Events, Operations and Marketing. The successful candidate will have excellent communication and organisational skills, IT/database management skills, presentation development and process management skills and project support skills. The ability to liaise and work with personnel at a very senior level is important. The Skills & Competencies · High level of data management and IT skills to ensure the management of all data within the Delegations and Government Relations team. · Analytical and Statistical skills · Excellent organisational and project support skills · Ability to manage multiple events and requirements · Excellent communication skills (to be able to liaise directly with senior personnel and foreign personnel) · Excellent written skills and presentation development · Needs to be self-motivated, confident with tenacity to ensure key information maintained. The Contract & Benefits Salary; £30k annually dependent on experience Contract; Permanent, full-time role, Monday to Friday, 37.5 hours per week Location; Hybrid working- 3 days in the Farnborough office and 2 days from home Benefits include; bonus, pension, private health insurance, life insurance, cycle to work scheme, hybrid working, extended remote working, enhanced parental leave, 28 days annual leave, buy additional annual leave, long service additional annual leave
Delegations Coordination Executive employer: ADS Group Ltd
Contact Detail:
ADS Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Delegations Coordination Executive
✨Tip Number 1
Familiarize yourself with the Farnborough International event portfolio and its key stakeholders. Understanding the nuances of the events and the expectations of senior government officials will give you an edge in discussions during the interview.
✨Tip Number 2
Showcase your ability to manage data effectively. Be prepared to discuss specific tools or software you have used for database management, as well as any experience you have in analyzing data to inform decision-making.
✨Tip Number 3
Highlight your communication skills by preparing examples of how you've successfully coordinated with multiple departments in previous roles. This will demonstrate your ability to work collaboratively across teams, which is crucial for this position.
✨Tip Number 4
Be ready to discuss your flexibility and adaptability in fast-paced environments. Share experiences where you had to think on your feet or adjust plans quickly, as this role requires a proactive approach to challenges.
We think you need these skills to ace Delegations Coordination Executive
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Delegations Coordination Executive position. Understand the key responsibilities and required skills, such as data management, communication, and organizational abilities.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the role. Emphasize your skills in managing data, coordinating events, and any previous experience working with government officials or in international settings.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive thinking and ability to work in fast-paced environments. Mention specific examples of how you've successfully managed similar tasks in the past and express your enthusiasm for the role.
Highlight Communication Skills: Since excellent communication is crucial for this role, make sure to provide examples in your application that demonstrate your ability to liaise effectively with various stakeholders, including government officials and internal teams.
How to prepare for a job interview at ADS Group Ltd
✨Show Your Flexibility
Since the role requires flexibility and agility, be prepared to discuss examples from your past experiences where you successfully adapted to changing circumstances or handled unexpected challenges.
✨Highlight Your Communication Skills
Effective communication is key in this position. Be ready to share instances where you effectively communicated with diverse stakeholders, especially in high-pressure situations.
✨Demonstrate Data Management Proficiency
As data management is crucial for this role, come prepared to discuss your experience with IT/database management. Highlight any specific tools or software you have used to manage and analyze data.
✨Prepare for International Context
Given the international nature of the business, familiarize yourself with global delegation protocols and be ready to discuss any relevant travel experiences or cultural insights that could benefit the role.
