At a Glance
- Tasks: Support senior executives with diary management, travel coordination, and meeting preparation.
- Company: Join a leading aerospace company with a dynamic and collaborative culture.
- Benefits: Enjoy a permanent contract, hybrid working, and opportunities for professional growth.
- Other info: Flexible working environment with opportunities for international travel and career advancement.
- Why this job: Be a key player in the aerospace industry, making impactful contributions to high-level projects.
- Qualifications: Proven experience as a PA, exceptional organisational skills, and advanced Microsoft 365 proficiency.
The predicted salary is between 35000 - 45000 € per year.
This role provides high‑level, comprehensive Personal Assistant support to the Aerospace Commercial Director and Aerospace Events Director, ensuring the smooth and effective operation of their day‑to‑day activities. Acting as a trusted gatekeeper and key point of coordination, the postholder manages complex diaries, communications and priorities, while maintaining close working relationships with senior internal stakeholders, external clients and partners. The role plays a critical part in enabling effective decision‑making, project delivery and stakeholder engagement across the organisation.
The postholder is responsible for planning and coordinating domestic and international travel, preparing detailed itineraries and briefing materials, and supporting meetings through accurate minute‑taking, action tracking and follow‑up. The role also provides hands‑on support to project teams and major FIL events, ensuring information flow, accountability and progress reporting remain robust. Alongside executive support, the role contributes flexibly to wider business needs, supporting peak workloads, project‑based activity and overseas travel as required, while fostering a collaborative, well‑organised and professional working environment.
The Candidate
We are seeking a highly experienced and professional Personal Assistant who has a proven track record of supporting senior executives at director level. The ideal candidate will demonstrate exceptional diary management skills, confidently handling complex and frequently changing schedules across multiple priorities and stakeholders, while acting as a trusted gatekeeper with sound judgement over communications, access and competing demands.
You will be highly organised, with strong planning capabilities and the ability to manage tight deadlines and confidential matters with minimal supervision, alongside a solid level of commercial awareness to provide proactive and informed support within a director‑level environment. You will possess outstanding written and verbal communication skills, with experience preparing high‑quality correspondence, reports, presentations and briefings on behalf of senior leaders. Absolute discretion and professionalism are essential, particularly when handling sensitive and commercially confidential information.
Advanced Microsoft 365 skills are required, with a strong ability to use digital tools to drive efficiency, alongside proven experience in coordinating complex meetings, travel and events, including full logistical ownership and follow‑up actions. The successful candidate will build strong, credible relationships with stakeholders at all levels, representing the Executive and wider organisation with confidence. You will take a proactive, solutions‑focused approach, anticipating needs and resolving challenges before escalation, while remaining calm, resilient and adaptable under pressure. A high level of attention to detail and accuracy is critical, ensuring consistently high standards across all outputs and communications.
The Contract
Contract: Permanent, Full time, 37.5 hours per week
Working pattern: Monday to Friday
Hybrid Working: 3 days in the Farnborough office and 2 days from home (after induction period)
Travel: Willingness and flexibility to travel overseas when required, subject to reasonable notice.
PA to Aerospace Commercial Director and Aerospace Events Director employer: ADS Group Limited
Join a dynamic and innovative team in Farnborough, where we prioritise employee growth and development within a collaborative work culture. As a Personal Assistant to senior executives in the aerospace sector, you will enjoy a supportive environment that values your contributions, offers hybrid working options, and provides opportunities for meaningful engagement in exciting projects and events. With a focus on professional excellence and a commitment to maintaining high standards, this role is perfect for those seeking a rewarding career in a forward-thinking organisation.
StudySmarter Expert Advice🤫
We think this is how you could land PA to Aerospace Commercial Director and Aerospace Events Director
✨Tip Number 1
Network like a pro! Reach out to connections in the aerospace industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Familiarise yourself with their projects and values. We want you to walk in feeling confident and ready to impress, so practice your responses to common questions too!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including examples of complex diary management or event coordination. We love seeing how you’ve tackled challenges in the past!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for candidates who are proactive and engaged, so make sure to follow up after applying to express your enthusiasm!
We think you need these skills to ace PA to Aerospace Commercial Director and Aerospace Events Director
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of PA to the Aerospace Commercial Director and Events Director. Highlight your experience in managing complex diaries and communications, as well as any relevant skills in travel coordination and minute-taking.
Craft a Compelling Cover Letter:Your cover letter should reflect your understanding of the role and how your skills align with the job description. Use specific examples from your past experiences that demonstrate your ability to handle tight deadlines and maintain professionalism under pressure.
Showcase Your Communication Skills:Since outstanding written and verbal communication skills are crucial for this role, ensure your application is free from errors and clearly conveys your message. Consider including a brief example of a successful correspondence or report you've prepared in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. This way, we can easily track your application and get back to you quicker. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at ADS Group Limited
✨Master the Diary Management Game
Since this role involves complex diary management, be prepared to discuss your experience with handling busy schedules. Bring examples of how you've prioritised tasks and managed competing demands in previous roles. This will show that you understand the importance of effective time management.
✨Show Off Your Communication Skills
You'll need to demonstrate outstanding written and verbal communication skills. Prepare to share examples of high-quality correspondence or reports you've created for senior leaders. Practise articulating your thoughts clearly, as this will reflect your ability to represent the executives confidently.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle specific situations, like managing last-minute changes or dealing with sensitive information. Think through potential scenarios beforehand and have a few strategies ready to showcase your proactive and solutions-focused approach.
✨Familiarise Yourself with Digital Tools
Advanced Microsoft 365 skills are a must for this position. Brush up on your knowledge of these tools and be ready to discuss how you've used them to drive efficiency in past roles. If possible, bring examples of how you've coordinated meetings or events using digital platforms.
