At a Glance
- Tasks: Support senior leaders with scheduling, communication, and event coordination.
- Company: Join a dynamic global education business with a focus on innovation.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with a chance to work globally and develop your career.
- Why this job: Be a key player in driving organisational success and making impactful connections.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking a highly organised and proactive Executive Assistant (EA) to provide comprehensive administrative, operational, and coordination support to the Global Head of Education Business and key stakeholders across multiple regions. This role is critical in enabling executive effectiveness by managing priorities, coordinating activities, and ensuring seamless day-to-day operations. The EA acts as a trusted partner, connector, and coordinator, helping leaders focus on strategic priorities and deliver business impact.
Role Summary
The Executive Assistant will manage complex schedules across regions, coordinate stakeholder interactions, and ensure high standards of organisation, communication, and execution. The Executive Assistant will work closely with the chief of staff to act as a trusted business partner to the Global Head of Education Business, helping drive organisational effectiveness, leadership coordination, and operational execution across a global stakeholder environment. This role requires strong judgement, discretion, and the ability to operate effectively in a fast‐paced and highly dynamic environment.
Key Responsibilities
- Leader support, travel planning and calendar management
- Manage complex calendars across multiple time zones
- Prioritise meetings and resolve scheduling conflicts to optimise executive time
- Assess meeting requests and make informed decisions on attendance, rescheduling, or delegation
- Stakeholder Management & Communication
- Serve as a key point of contact for internal and external stakeholders
- Experience handling highly confidential business information with professionalism and discretion
- Draft, review, and manage professional communications on behalf of the executive
- Build strong relationships and ensure effective coordination across stakeholders
- Meeting & Event Coordination
- Organise meetings, offsites, and leadership events
- Prepare agendas, materials, and briefing documents
- Capture actions and track follow‐ups to ensure delivery
- Operational Excellence & Administration
- Manage travel, expenses, and administrative processes
- Maintain high standards of accuracy, organisation, and attention to detail
- Apply structured planning and prioritisation to ensure timely and high‐quality execution
- Business Rhythm & Execution Support
- Support execution of leadership cadence (e.g. team meetings, QBRs, leadership reviews)
- Track deliverables and ensure deadlines are met
- Provide coordination support for key business initiatives
- Onboarding & Integration Support
- Coordinate onboarding logistics for new hires and leaders
- Facilitate introductions and early connections
- Ensure a smooth and well‐organised onboarding experience
Flexibility to support occasional meetings outside standard working hours to accommodate global stakeholders.
Skills & Experience
- Proven experience supporting senior leaders (Senior Director level or above)
- Demonstrated ability to exercise sound judgement, manage ambiguity, and interact confidently with senior executives and external stakeholders
- Strong organisational and time‐management skills
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to manage multiple priorities and stakeholders
- Proactive, solution‐oriented approach
- High level of discretion and confidentiality
- Strong proficiency with Microsoft Office, collaboration tools, and modern productivity platforms
Core Competencies
- Prioritisation & Judgement: Ability to assess urgency and importance effectively
- Communication: Clear, professional, and accurate communication
- Organisation: Strong planning and coordination skills
- Stakeholder Management: Builds trust and effective working relationships
- Execution Excellence: Delivers high‐quality output consistently
- Agility & Adaptability: Operates effectively in a fast‐paced, evolving global environment
- Collaboration: Works effectively across cultures, functions, and seniority levels
Executive Assistant employer: Adobe
At Adobe, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to thrive. As an Executive Assistant, you will play a pivotal role in supporting our Global Head of Education Business, with opportunities for professional growth and development in a fast-paced, global environment. Our commitment to employee well-being is reflected in our flexible working arrangements and emphasis on collaboration, making Adobe an exceptional place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Global Head of Education Business. Prepare thoughtful questions that show you're genuinely interested in their work and how you can support their goals.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex schedules or coordinated events in the past. This will demonstrate your ability to handle the demands of the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team and ready to make an impact!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex schedules and supporting senior leaders, as this will show us you understand what we're looking for.
Showcase Your Communication Skills:Since communication is key in this role, include examples of how you've effectively managed stakeholder interactions in the past. We want to see your ability to draft professional communications and build strong relationships.
Demonstrate Organisational Skills:Use your application to illustrate your organisational prowess. Mention specific tools or methods you use to keep things running smoothly, especially when juggling multiple priorities across different time zones.
Apply Through Our Website:We encourage you to apply directly through our website. This way, we can ensure your application gets the attention it deserves, and you’ll be one step closer to joining our dynamic team!
How to prepare for a job interview at Adobe
✨Master the Calendar Game
As an Executive Assistant, you'll be juggling complex schedules. Before your interview, practice discussing how you prioritise meetings and resolve scheduling conflicts. Be ready to share specific examples of how you've managed multiple calendars effectively.
✨Showcase Your Communication Skills
Communication is key in this role. Prepare to demonstrate your ability to draft professional communications and manage stakeholder interactions. Bring examples of past correspondence or presentations that highlight your written and verbal skills.
✨Demonstrate Discretion and Judgement
You'll be handling confidential information, so it's crucial to convey your understanding of discretion. Think of scenarios where you've had to exercise sound judgement and be prepared to discuss them during the interview.
✨Be Ready for Fast-Paced Questions
This role requires agility and adaptability. Expect questions about how you handle pressure and changing priorities. Prepare anecdotes that illustrate your proactive, solution-oriented approach in a dynamic environment.
