Team Administrator in Milton Keynes

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

• Free on-site parking
• Free tea and coffee
• Great flexible working opportunities
• Discounted gym membership
• Generous annual leave and pension scheme
• On site nursery (chargeable)
• Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment and development including a new surgical ward.

This is a varied role at the heart of the organisation. You will provide high quality administrative, governance and business support to the senior leadership team and Board, helping to ensure the smooth running of the organisation. You will work across a wide range of activities including Board administration, recruitment support, communications, governance, contract administration, website and intranet management, event coordination and business planning.

Main duties of the job include:

• Provide support to the ADMK Board: compilation of board packs, minute taking, managing action logs and risk registers, and maintaining the statutory filing requirements of the organisation.
• Support with recruitment administration, interview preparation and onboarding.
• Provide PA support to the directors as required by responding to communications including letters, memos and emails on behalf of the Directors, securing sign-off as appropriate.
• Meet and greet visitors and act as the first point of contact, receiving telephone calls, emails and personal callers, responding efficiently and promptly to queries and ensuring that appropriate priority is given to urgent queries/matters.
• Promote a professional and customer-focused image of the Board and ADMK.
• Work on own initiative to respond to queries on behalf of the Directors, liaising with other colleagues as appropriate.
• Facilitate on and off-site events.
• Support with HR processes as required and support HRBP.
• Maintain a directory of financial contracts (both sales and purchase).
• Complete purchase requisitions.
• Maintain the organisational risk register and ensure it is kept up to date and accurate.

Qualifications and knowledge required:

• Degree level or equivalent vocational qualification or extensive experience in business administration.
• Project management – PRINCE (or similar) or QBE.

Experience:

• Proven ability of working in a team environment and delivering team objectives.
• Managing the compilation of complex documents.
• Providing administrative support to a variety of complex HR related issues.

Skills:

• Excellent general office administration skills, including experience of reviewing and developing administrative processes and procedures.
• Expert in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to maintain the company website.
• Able to quickly learn in-house systems and to manipulate and retrieve data.
• Excellent organisational skills.
• Able to deal effectively with a variety of people including staff and other professionals.
• Excellent negotiation and liaison skills.
• Able to create databases and spreadsheets/presentations.

Personal and people development:

• Able to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment.
• Excellent interpersonal skills.
• Able to deal sensitively and sympathetically with highly emotional situations.
• Flexible approach to work.
• Able to work independently, from independent location.

Communication:

• High level communication skills with the ability to use a variety of mediums, communicating complex and/or sensitive information in a variety of situations including external organisations, stakeholders and members of the public.
• Excellent telephone manner.

Specific requirements:

• Ability to travel independently between sites for business purposes and to attend training.

Please note that this post is subject to an initial probationary period of six months, extendable up to a period of 12 months. A DBS check may be required for new employees. MKUH promotes an inclusive workforce and are committed to equal opportunities, we proactively welcome applications from underrepresented groups in our community. We reserve the right to close posts early if we receive a sufficient volume of applications.