Senior Personal Assistant & Admin Coordinator

We are seeking a highly organised and proactive Senior Personal Assistant & Admin Coordinator to join our team. In this role, you will provide dedicated administrative support to a range of clients, including those with neurodiverse conditions. You will also be responsible for managing a small team of admin staff and ensuring the smooth running of daily office operations. Additionally, you will handle incoming calls on behalf of clients, ensuring efficient and professional communication, * Provide personalised administrative support to a portfolio of clients, including those with neurodiverse conditions, adapting your approach to their individual needs.

• Manage client schedules, appointments, and travel arrangements, ensuring all details are effectively communicated and organised.

• Answer incoming calls on behalf of clients, ensuring messages are relayed promptly and accurately, and addressing any queries in a professional manner.

• Maintain confidentiality and handle sensitive information with discretion.

• Oversee and manage 3 team members, providing guidance, support, and ensuring tasks are completed to a high standard.

• Coordinate and oversee daily office administrative tasks to support overall efficiency.

• Prepare and format reports, correspondence, and other documentation for both clients and the Director.

• Act as the main point of contact between clients and the office, ensuring a high standard of communication and support is upheld.

• Oversee and maintain office systems, including data management, filing, and supplies.

• Assist with the planning and execution of company meetings and events.

• Undertake special projects and tasks as directed by the Director to support business growth

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• Manage relationships with external stakeholders and liaise with them on behalf of the Director and clients.

• Provide support to other team members to ensure seamless service delivery and a collaborative working environment

• A minimum of 3 to 4 years of experience in a Personal Assistant, Executive Assistant, or senior administrative role.

• Proven experience supporting multiple clients, particularly those with neurodiverse conditions, demonstrating an understanding of their specific needs.

• Strong knowledge of office management systems and procedures, with experience in overseeing and coordinating daily operations.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Experience in managing a small team, including delegating tasks, providing guidance, and ensuring quality standards are met.

• Excellent communication skills, both written and verbal, with the ability to liaise effectively with clients, team members, and external stakeholders.

• Strong organisational and multitasking abilities, with a proven track record of managing competing priorities in a fast-paced environment.

Personal Qualities

· Creative problem solver who enjoys overcoming challenges

· A positive approach to work

· Willing to take a hands-on role when required

· A strong commitment to, and understanding of, how equality, diversity and inclusion enables an organisation to be successful, * Personal Assistant: 3 years (required)

• Organisational skills: 2 years (required)

• Telephony: 2 years (required)

• Company pension

• Free parking

• On-site parking

• Profit sharing

• Sick pay, Job Types: Full-time, Permanent

Pay: £27,500.00 per year

Benefits:

• Company pension

• Free parking

• On-site parking

• Profit sharing

• Sick pay

Schedule:

• 8 hour shift

• Monday to Friday

Admin and More Ltd

Suite 2,Lodge Park House,Kettering Venture Park, Kettering NN15 6XU

Permanent, Full-time, Suite 2,Lodge Park House,Kettering Venture Park, Kettering NN15 6XU