We are seeking a highly organised and proactive Senior Personal Assistant & Admin Coordinator to join our team. In this role, you will provide dedicated administrative support to a range of clients, including those with neurodiverse conditions. You will also be responsible for managing a small team of admin staff and ensuring the smooth running of daily office operations. Additionally, you will handle incoming calls on behalf of clients, ensuring efficient and professional communication, * Provide personalised administrative support to a portfolio of clients, including those with neurodiverse conditions, adapting your approach to their individual needs.
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Manage client schedules, appointments, and travel arrangements, ensuring all details are effectively communicated and organised.
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Answer incoming calls on behalf of clients, ensuring messages are relayed promptly and accurately, and addressing any queries in a professional manner.
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Maintain confidentiality and handle sensitive information with discretion.
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Oversee and manage 3 team members, providing guidance, support, and ensuring tasks are completed to a high standard.
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Coordinate and oversee daily office administrative tasks to support overall efficiency.
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Prepare and format reports, correspondence, and other documentation for both clients and the Director.
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Act as the main point of contact between clients and the office, ensuring a high standard of communication and support is upheld.
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Oversee and maintain office systems, including data management, filing, and supplies.
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Assist with the planning and execution of company meetings and events.
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Undertake special projects and tasks as directed by the Director to support business growth
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Manage relationships with external stakeholders and liaise with them on behalf of the Director and clients.
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Provide support to other team members to ensure seamless service delivery and a collaborative working environment
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A minimum of 3 to 4 years of experience in a Personal Assistant, Executive Assistant, or senior administrative role.
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Proven experience supporting multiple clients, particularly those with neurodiverse conditions, demonstrating an understanding of their specific needs.
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Strong knowledge of office management systems and procedures, with experience in overseeing and coordinating daily operations.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
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Experience in managing a small team, including delegating tasks, providing guidance, and ensuring quality standards are met.
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Excellent communication skills, both written and verbal, with the ability to liaise effectively with clients, team members, and external stakeholders.
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Strong organisational and multitasking abilities, with a proven track record of managing competing priorities in a fast-paced environment.
Personal Qualities
· Creative problem solver who enjoys overcoming challenges
· A positive approach to work
· Willing to take a hands-on role when required
· A strong commitment to, and understanding of, how equality, diversity and inclusion enables an organisation to be successful, * Personal Assistant: 3 years (required)
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Organisational skills: 2 years (required)
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Telephony: 2 years (required)
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Company pension
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Free parking
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On-site parking
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Profit sharing
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Sick pay, Job Types: Full-time, Permanent
Pay: £27,500.00 per year
Benefits:
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Company pension
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Free parking
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On-site parking
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Profit sharing
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Sick pay
Schedule:
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8 hour shift
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Monday to Friday
Admin and More Ltd
Suite 2,Lodge Park House,Kettering Venture Park, Kettering NN15 6XU
Permanent, Full-time, Suite 2,Lodge Park House,Kettering Venture Park, Kettering NN15 6XU
Contact Detail:
Admin and More Ltd Recruiting Team