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- Tasks: Manage corporate secretarial activities and provide legal advice in a fast-paced environment.
- Company: Join a supportive and progressive team at a leading company in London.
- Benefits: Gain valuable experience, develop your skills, and work in a dynamic setting.
- Why this job: Make a real impact while supporting strategic aims and mitigating risks.
- Qualifications: Experience in company secretarial roles and strong Microsoft Office skills required.
- Other info: Diverse workplace committed to equal opportunities and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
We are a fast-paced team, who despite our geographical locations foster a supportive and progressive environment, and push each other professionally whilst encouraging a tight knit team. Our overriding goal is to support adm-indicia in achieving its strategic aims and mitigate risk whilst assisting in building revenues. Day to day this translates into providing legal advice, negotiating supplier and client contracts, setting up and managing companies and alternative trading vehicles, corporate, company secretarial, data protection, insurance and advising on contentious matters.
Responsibilities
- Manage corporate secretarial activities, including:
- Incorporation of new entities and changes to existing companies (e.g. directors, shareholders, company names)
- Maintenance of statutory registers, records, and filings in coordination with local counsel and corporate agents
- Renewal of licenses and regulatory registrations
- Support for voluntary liquidations and strike-off processes
- Draft standard legal and corporate documents (e.g. board and shareholder resolutions, minutes, powers of attorney)
- Coordinate execution of documents (including via DocuSign) and arrange certified or legalized copies as required
- Support KYC processes by identifying and providing required documentation and liaising with internal teams and external advisors
- Conduct legal and regulatory research and prepare concise summaries
- Monitor relevant legal and regulatory developments and take appropriate action
- Coordinate global storage, maintenance, and periodic review of corporate documents
- Liaise with external stakeholders across jurisdictions (e.g. local agents, legal counsel, registrars, notaries, embassies)
- Prepare and maintain corporate reports and group structure charts
- Assist with ad hoc corporate secretarial and administrative projects
Skills and Experience
- Prior experience in a company secretarial function, a similar fast-paced environment, or an in-house legal role with company secretarial responsibilities
- Strong proficiency in Microsoft Office and online research tools
- Excellent written and spoken English
- Proven experience in maintaining accurate records, with a clear understanding of the importance of compliance and documentation
Equal Opportunities
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don’t hesitate to let us know.
Assistant Company Secretary - 8 months FTC in London employer: adm-Indicia
Contact Detail:
adm-Indicia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary - 8 months FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that fits you perfectly.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their goals and how your skills can help them achieve those aims. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to corporate secretarial duties. Being articulate about your experience will boost your confidence and make a great impression.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Assistant Company Secretary - 8 months FTC in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous company secretarial roles and any relevant legal experience to show us you’re the right fit for our fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the Assistant Company Secretary role and how your background aligns with our goals at StudySmarter. Keep it concise but impactful!
Showcase Your Attention to Detail: Since this role involves maintaining accurate records and compliance, make sure your application is free from typos and errors. This will demonstrate to us that you understand the importance of precision in corporate secretarial work.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process. We can’t wait to hear from you!
How to prepare for a job interview at adm-Indicia
✨Know Your Stuff
Make sure you brush up on company secretarial activities and legal terminology. Familiarise yourself with the responsibilities listed in the job description, like managing corporate documents and liaising with external stakeholders. This will show that you're not just interested but also knowledgeable about what the role entails.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in a fast-paced environment. Talk about how you've managed corporate secretarial tasks or dealt with compliance issues. This will help demonstrate that you can hit the ground running.
✨Ask Smart Questions
Come prepared with insightful questions about the team dynamics and how they support each other in achieving strategic aims. This shows that you’re genuinely interested in the company culture and how you can contribute to their goals.
✨Be Professional Yet Approachable
While it's important to maintain professionalism, don’t forget to let your personality shine through. The team values a supportive environment, so being personable can help you connect with your interviewers and fit into their tight-knit team.
