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- Tasks: Coordinate resources and manage workflows to ensure creative projects run smoothly.
- Company: Join a dynamic creative agency in Bristol with a focus on collaboration.
- Benefits: Fixed term contract, hybrid work model, and opportunities for professional growth.
- Why this job: Gain hands-on experience in project coordination while working with creative teams.
- Qualifications: 1-2 years in resource coordination or project management; strong organisational skills required.
- Other info: Diverse and inclusive workplace committed to equal opportunities.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly driven and organised Traffic & Resource Coordinator to join us on a fixed term contract for a minimum of 9 months, with the possibility to extend. You will support smooth workflow through the agency, making sure briefs are complete, timelines are realistic and the right people are scheduled at the right time. You will work under the guidance of the Operations Manager and build confidence in prioritisation, stakeholder management, and the fundamentals of resourcing and budget tracking.
Your goal is to help the team deliver high‑quality creative and strategic output on time and within budget, while you learn and develop towards taking on greater ownership over time. This is a hybrid role, with an expectation to be in the Bristol office 2 -3 days per week.
Responsibilities- Support intake, triage and validation of new resource booking requests; log and maintain details in the agency management system and escalate gaps when needed.
- Maintain and update daily schedules for Creative and Strategy & Planning teams; identify bottlenecks and propose solutions.
- Assist with freelance bookings, including briefs, rates, IR35 checks and POs.
- Track freelance costs and POs; prepare simple cost and utilisation reports and flag variances.
- Manage supplier subscriptions and renewals, identifying efficiency opportunities.
- Ensure jobs meet minimum entry criteria (brief, timings, job number, approvals) and escalate exceptions.
- Prepare and run daily creative stand‑ups; attend weekly scheduling meetings, capturing and actioning follow‑ups.
- 1–2 years' experience in traffic/resource coordination, studio ops, or project coordination within creative, digital, or marketing environments.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
- Clear written and verbal communication; confident asking questions and escalating early.
- High attention to detail across data entry, scheduling, and cost tracking.
- Competent with scheduling/PM tools (training provided) and proficient in Microsoft 365.
- Awareness of multi‑discipline resourcing and cross‑functional creative workflows.
- Basic budget familiarity including time/cost logging, POs and freelance invoice reconciliation.
Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don’t hesitate to let us know.
Traffic & Resource Coordinator in Bristol employer: adm Indicia
Contact Detail:
adm Indicia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Traffic & Resource Coordinator in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can tailor your answers and show how you fit into their team. We want you to shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to impress the hiring managers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Traffic & Resource Coordinator in Bristol
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in traffic and resource coordination. We want to see how your skills align with the role, so don’t be shy about showcasing relevant projects or tasks you've handled.
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've managed multiple tasks or deadlines in the past. We love a good story about how you tackled a tricky scheduling issue or streamlined a process!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point, showing us your communication skills right from the start.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at adm Indicia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Traffic & Resource Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing schedules and tracking costs. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, come prepared with examples of how you've successfully managed multiple tasks or projects in the past. Use specific situations to illustrate your ability to prioritise and meet deadlines, as this will resonate well with the interviewers.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask during the interview. This could be about the team dynamics, the tools they use for scheduling, or how they handle bottlenecks. Asking questions not only shows your interest but also gives you a chance to assess if the company culture aligns with your values.
✨Demonstrate Attention to Detail
In a role where accuracy is crucial, be ready to discuss how you ensure attention to detail in your work. You might want to mention any systems or processes you use to double-check your work, especially when it comes to data entry and cost tracking. This will highlight your suitability for the position.