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- Tasks: Support HR systems and data management while learning hands-on skills in a dynamic environment.
- Company: Join a forward-thinking HR team at adm Indicia in Bristol.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace culture.
- Other info: This is an 18-month fixed-term apprenticeship with excellent growth opportunities.
- Why this job: Kickstart your career in HR tech and make a real impact on data governance.
- Qualifications: Interest in HR systems and data; Excel skills are a plus.
The predicted salary is between 18000 - 25000 £ per year.
We’re looking for an HRIS Systems & Data Apprentice to join our Human Resources team in Bristol, supporting the day‑to‑day running and continuous improvement of HiBob (our HRIS platform) following the merger of adm and Indicia. This is a hands‑on apprenticeship where you’ll learn by doing—building practical capability in HR systems administration, people data governance, and reporting. You’ll work closely with HR colleagues and partner with our Data & Business Analytics team to help ensure HR data is accurate, consistent, and useful for decision‑making across the organisation.
Key Responsibilities
- Learn how HiBob is configured and used across adm Indicia, supported by system super users
- Help maintain data standards (field definitions/naming conventions) to ensure consistent employee records
- Support user access and permissions processes in line with governance guidelines
- Stay up to date with HiBob releases and help assess new features for adoption
- Build understanding of how HiBob integrates with other tools (payroll, ATS, finance, analytics)
- Help document and monitor integrations, keeping the integration map and workflows up to date
- Identify and flag integration issues, escalating and supporting resolution with guidance
- Support structured data clean‑up across current and historical employee records
- Help consolidate employee and leaver data from legacy sources into HiBob accurately
- Monitor data quality (gaps, duplication, inconsistencies) and escalate for resolution
- Support data audits and ongoing data quality processes
- Ensure all data handling aligns with GDPR and internal data protection policies
- Assist with building/maintaining dashboards and regular people reports in HiBob and connected tools
- Respond to straightforward ad‑hoc reporting requests (People/Finance/Leadership), escalating complex queries
- Support reporting on headcount, attrition and workforce metrics, tailoring outputs for different audiences
- Support the job levelling programme by maintaining accurate job and level data in HiBob
- Build relationships with HRBPs, Payroll, IT and Finance to understand how each team uses people data
- Handle day‑to‑day HiBob queries from colleagues, escalating where needed
- Support HR colleagues by sharing learnings and improving platform understanding across the team
Skills, Knowledge & Expertise
- Interest in HR systems/HR tech/people data (HRIS experience helpful, not required)
- Data-accurate and detail-focused, comfortable with numbers
- Excel proficiency (basic formulas) and willingness to develop skills
- Clear written and verbal communication
- Collaborative and curious, confident asking questions and learning on the job
- Discreet and trustworthy with confidential data (GDPR-minded)
- Desirable: exposure to HiBob, understanding of system integrations/data flows, relevant admin/HR/data experience, and reporting tools (e.g. Power BI)
Equal Opportunities
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don’t hesitate to let us know.
HR Systems Data Apprentice - 18 month FTC in Bristol employer: adm-Indicia
Contact Detail:
adm-Indicia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Systems Data Apprentice - 18 month FTC in Bristol
✨Tip Number 1
Get to know the company before your interview! Research their culture, values, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer! This shows that you’re engaged and eager to learn more about the role and the company. Plus, it gives you a chance to assess if it's the right fit for you.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll be one step closer to joining our awesome team at StudySmarter!
We think you need these skills to ace HR Systems Data Apprentice - 18 month FTC in Bristol
Some tips for your application 🫡
Show Your Interest in HR Tech: Make sure to highlight your interest in HR systems and technology in your application. We want to see your enthusiasm for learning about platforms like HiBob and how they can improve HR processes.
Be Detail-Oriented: Since this role involves working with data, it's crucial to demonstrate your attention to detail. Mention any experiences where you've had to manage or analyse data accurately—this will show us you're the right fit!
Communicate Clearly: Your written communication skills are key! Use clear and concise language in your application. We appreciate candidates who can express their thoughts effectively, especially when it comes to complex topics like data governance.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter.
How to prepare for a job interview at adm-Indicia
✨Know Your HRIS Basics
Before the interview, brush up on your knowledge of HRIS systems, especially HiBob. Familiarise yourself with its features and how it integrates with other tools. This will show your genuine interest in the role and help you engage in meaningful conversations.
✨Showcase Your Data Skills
Since this role involves a lot of data handling, be prepared to discuss your experience with data accuracy and management. If you have any examples of how you've maintained data standards or tackled data quality issues, share those stories to demonstrate your capability.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the HR team’s use of HiBob and how they handle data governance. This not only shows your curiosity but also helps you understand the team's dynamics and expectations better.
✨Emphasise Collaboration
This role requires working closely with various teams. Highlight any past experiences where you collaborated effectively with others, especially in a learning environment. It’s important to convey that you’re a team player who values communication and cooperation.