To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices.
Hours of work
Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required.
The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.
Key tasks and responsibilities
- Data entry of fleet documentation onto Fleetwave vehicle database
- Administration of Fleetwave database to ensure vehicle compliance
- Assist with formulation of monthly reports
- Filing paperwork and forwarding invoices to head office in a timely manner
- Ad hoc email and phone queries.
- Monitoring of vehicle hire/lease accounts
- Online vehicle taxation
- Processing driving Licence checks and maintaining company account
- Ordering fuel cards and maintaining account
- Management of Bridgestone Tyre account
- Booking of hire vehicle and administering account
- Administration of MID
- Administration of fleet related accounts EG Dart Charge & London Congestion Charge
- Assist with relevant customer audits / meetings with outside agencies.
- Maintenance of company operators licences
- Any other administrative duties that may be required on an ad-hoc basis.
Health and safety
It is your contractual duty to follow Health and Safety instructions issued by the Company, and to take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.
Qualifications
- Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.
- Excellent communication skills; written and verbal.
- Report writing skills, using Microsoft applications.
- Excel knowledge Pivot Tables and V lookup
- Data monitoring and analytical skills.
- Proven ability to operate independently with minimum supervision.
Additional Information
Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin.If you require any support with your application, whatever the circumstance, please let us know.
#J-18808-Ljbffr
Group Fleet Administrator employer: Adler & Allan Ltd
Oneline is an excellent employer for Tanker Drivers, offering a competitive salary alongside enhanced overtime rates and a comprehensive benefits package. Our supportive work culture prioritises employee growth through training and career progression opportunities, while our commitment to diversity and inclusion ensures a welcoming environment for all. Join us in Wellington and be part of a hardworking team that values your contributions and provides the tools you need to succeed.
