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- Tasks: Support fee earners with administrative tasks and client communications in a dynamic legal environment.
- Company: Join a top-tier legal firm in Stratford-Upon-Avon with a national reputation for excellence.
- Benefits: Enjoy a full-time role with opportunities for professional growth and exposure to high-quality work.
- Why this job: Be part of a progressive team that values strong client relationships and offers diverse experiences.
- Qualifications: Strong typing skills, organisational abilities, and proficiency in Microsoft Office are essential.
- Other info: Previous experience in a Private Client department is preferred but not mandatory.
The predicted salary is between 28800 - 43200 £ per year.
Direct message the job poster from Adjacency Recruitment Group
Professional Services Recruitment Consultant.ATT Qualified
Adjacency is excited to be partnering with a dynamic and progressive legal firm based in Stratford-Upon-Avon to recruit a motivated and ambitious Legal Personal Assistant in the Private Client Department. Our client is a well-established business with a national reputation and top-tier rankings in Chambers and the Legal 500, offering excellent opportunities for exposure to diverse and high-quality work.
As a PCD Legal Secretary, you will be instrumental in delivering effective administrative support to fee earners while ensuring a high standard of service for clients and professional contacts. You will serve as a reliable point of contact, facilitating clear communication and the smooth handling of client matters and day-to-day administrative tasks.
Key Responsibilities
Administrative & Document Support
- Carry out tasks delegated by fee earners, including digital dictation.
- Draft client correspondence and communications with professional bodies.
- Prepare legal documents such as Wills, Codicils, and Lasting Powers of Attorney.
- Enter client data and open new matters using the firm’s practice management system.
- Draft client engagement letters and scope of work documentation.
- Manage file closures and oversee archiving procedures.
- Communicate with clients in person, via email, and by phone; handle enquiries and maintain accurate notes.
- Schedule client appointments, book meeting rooms, and maintain fee earner diaries.
- Gather necessary documentation and background for client meetings.
- Assist clients with completion of identification checks and related requirements.
Compliance & Office Management
- Support the preparation of compliance documents and liaise with the compliance team to ensure smooth onboarding.
- Assist with finalisation and engrossment of Wills and associated documents.
- Handle document filing, scanning, and client data management using the legal practice management system.
- Generate posting slips for financial transactions.
- Organise document archiving and retrieval from external storage facilities.
Knowledge & Experience
Skills & Attributes
- Strong typing and organisational abilities.
- Capable of working independently as well as collaboratively.
- Excellent client service skills with the ability to foster strong professional relationships.
- Proficient in Microsoft Office, particularly Outlook and Word.
Experience
- Previous experience as a secretary or administrator in a Private Client department is preferred.
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
-
Job function
Legal
-
Industries
Legal Services
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Legal Personal Assistant employer: Adjacency Recruitment Group
Contact Detail:
Adjacency Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Personal Assistant
✨Tip Number 1
Network with professionals in the legal field, especially those who work in private client departments. Attend local legal events or join relevant online forums to connect with potential colleagues and learn more about the role.
✨Tip Number 2
Familiarise yourself with the specific software and tools used in legal practice management. Being proficient in these systems can set you apart from other candidates and demonstrate your readiness for the role.
✨Tip Number 3
Prepare to discuss your experience in handling client communications and administrative tasks during the interview. Highlight any specific examples where you successfully managed client relationships or streamlined processes.
✨Tip Number 4
Research the law firm’s reputation and recent achievements. Being knowledgeable about their work and values will show your genuine interest in the position and help you stand out during the interview process.
We think you need these skills to ace Legal Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly within a legal context. Emphasise skills like typing speed, organisation, and client service abilities that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and your understanding of the legal sector. Mention specific experiences that demonstrate your ability to handle tasks such as drafting legal documents and managing client communications.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Outlook and Word. Include any experience you have with practice management systems, as this is crucial for the role.
Showcase Your Client Service Experience: Since the role requires excellent client service skills, provide examples of how you've successfully managed client relationships in previous positions. This could include handling enquiries or scheduling appointments.
How to prepare for a job interview at Adjacency Recruitment Group
✨Know Your Role
Make sure you understand the responsibilities of a Legal Personal Assistant in a Private Client Department. Familiarise yourself with tasks like drafting legal documents and managing client communications, as this will show your genuine interest in the position.
✨Showcase Your Skills
Highlight your strong typing and organisational abilities during the interview. Be prepared to discuss specific examples of how you've successfully managed administrative tasks in previous roles, especially in a legal context.
✨Demonstrate Client Service Skills
Since excellent client service is crucial for this role, think of instances where you've built strong professional relationships. Share these experiences to illustrate your ability to communicate effectively with clients and colleagues alike.
✨Prepare Questions
Have a few thoughtful questions ready to ask the interviewer about the firm and its culture. This not only shows your enthusiasm but also helps you determine if the firm aligns with your career goals and values.
