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- Tasks: Join us as an Office Administrator, managing invoicing, office operations, and visitor management.
- Company: Adfield Group is a dynamic team focused on creativity and hard work in Shropshire.
- Benefits: Enjoy flexible part-time hours (26-32/week) and a supportive work environment.
- Why this job: This role offers personal growth and the chance to make a real impact in a fast-paced setting.
- Qualifications: Proficiency in Microsoft Office and strong organizational skills are essential; SAGE 50 knowledge is a plus.
- Other info: Start date is as soon as possible; perfect for high school or college students looking for experience.
The predicted salary is between 24000 - 36000 £ per year.
Position: Office Administrator
Location: The Granary, Beckbury, Shifnal, Shropshire, TF11 9DG
Contract Type: Part-time (26-32 hours per week, flexible)
Office-Based
Start Date: As soon as possible
Adfield Group is seeking an experienced and highly organised Office Administrator to join our team on a part-time basis. This role is essential in ensuring the smooth running of our office operations and providing vital support across various administrative functions. We offer flexible hours (26-32 hours per week) and are looking for the successful candidate to start as soon as possible.
Key Responsibilities:
Invoicing:
- Prepare and complete monthly invoicing processes, including collecting hours from staff, chasing receipts, and matching them to credit card bills.
- Compile supplier invoices and send out client invoices.
Office Operations:
- Update internal files and spreadsheets regularly.
- Open and manage incoming post, arrange outgoing post, and organise couriers for parcels.
Procurement & Booking:
- Manage the sourcing and procurement of various items, including hotel rooms, event venues, corporate gifts, stationery, toner cartridges, and Royal Mail stock.
- Negotiate to secure the best rates and payment terms for these services.
- Provide quotations to clients when requested by Directors or the Management team.
Visitor Management:
- Welcome visitors to the office and provide refreshments, as well as organising lunches when necessary.
Additional Responsibilities:
- Fulfil client envelope orders and manage mail merges for mailers.
- Maintain the Adfield Leave Chart and update the company phone list.
- Organise staff collections and birthday cards.
- Answer the office phone and assist with general office duties.
Key Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Understanding of SAGE 50 Accounts would be an advantage.
- Excellent organisational skills and attention to detail.
- Strong communication, negotiation, and relationship-building skills.
- Adaptability, problem-solving skills, and the ability to work on initiative.
- The ability to \”make things happen.\”
- Reliable, discreet, and able to handle confidential information.
Why Join Us?
- At Adfield Group, you will be part of a supportive team that values hard work, initiative, and creativity. We offer opportunities for personal and professional growth in a fast-paced and rewarding environment.
Adfield Group | Office Administrator employer: Adfield Group
Contact Detail:
Adfield Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Adfield Group | Office Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, especially Microsoft Office Suite and SAGE 50 Accounts. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed office operations or administrative tasks in previous roles. This will show us that you have the ability to keep things running smoothly.
✨Tip Number 3
Since negotiation skills are important for this role, think of instances where you've successfully negotiated terms or prices in past experiences. Be ready to share these stories to illustrate your capabilities.
✨Tip Number 4
Demonstrate your adaptability and problem-solving skills by preparing to discuss challenges you've faced in previous positions and how you overcame them. This will show us that you can handle the dynamic nature of our office environment.
We think you need these skills to ace Adfield Group | Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Office Administrator role. Emphasize your proficiency in Microsoft Office Suite and any experience with SAGE 50 Accounts.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organizational skills and attention to detail. Mention specific examples from your past work that demonstrate your ability to manage office operations and support administrative functions.
Highlight Key Skills: In your application, clearly outline your strong communication, negotiation, and relationship-building skills. These are essential for the role, so provide examples of how you've successfully used these skills in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Office Administrator.
How to prepare for a job interview at Adfield Group
✨Showcase Your Organizational Skills
As an Office Administrator, your ability to stay organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Familiarize Yourself with Invoicing Processes
Since invoicing is a key responsibility, make sure you understand the basics of invoicing and accounts management. If you have experience with SAGE 50 Accounts, be ready to discuss it. If not, express your willingness to learn and adapt quickly.
✨Highlight Your Communication Skills
Strong communication is essential for this role. Be prepared to discuss how you've effectively communicated with team members, clients, or suppliers in previous positions. Share specific instances where your communication skills led to successful outcomes.
✨Demonstrate Problem-Solving Abilities
The job requires adaptability and problem-solving skills. Think of examples where you faced challenges in an office setting and how you resolved them. This will show that you can think on your feet and 'make things happen' as required by Adfield Group.
