Maintenance Planner

We are looking for a highly organised and proactive Maintenance Administrator to join our Engineering team. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast‑paced manufacturing or engineering environment. Reporting to the Maintenance Supervisor, you will play a key role in supporting the day‑to‑day operations of the maintenance department. You will help coordinate planned maintenance activities, manage engineering records, support compliance requirements, liaise with contractors and suppliers, and ensure maintenance systems are kept accurate and up to date.

Responsibilities

• Maintain and update maintenance records, asset registers, and engineering documentation.
• Ensure all maintenance activities are accurately recorded within the Computerised Maintenance Management System (CMMS).
• Coordinate and support Planned Preventative Maintenance (PPM) schedules to minimise downtime.
• Process and track work orders, purchase orders, and maintenance requests.
• Monitor engineering stock levels and support inventory control activities.
• Receive and record deliveries into the maintenance stores.
• Track outstanding parts orders and liaise with suppliers to ensure timely delivery.
• Schedule and coordinate contractor visits and service activities.
• Support the management of engineering compliance activities, including statutory inspections and legislative checks.
• Assist with the preparation and maintenance of health and safety documentation, including risk assessments, permits to work, and safe systems of work.
• Maintain training records and coordinate internal and external training requirements for the engineering team.
• Prepare KPI reports and provide administrative support to the maintenance department.
• Manage general departmental administration, including holiday records, overtime administration, and personnel documentation.
• Organise and maintain technical manuals, drawings, inspection reports, and compliance records.

Qualifications

• Experienced in an administrative, coordination, or planning role, ideally within engineering, manufacturing, facilities, or maintenance environments.
• Highly organised with excellent attention to detail.
• Confident managing multiple priorities and meeting deadlines.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Comfortable communicating with both technical and non‑technical colleagues.
• Proactive, adaptable, and able to work independently.
• Experienced with CMMS, ERP, SAP, Shire, or similar maintenance management systems (desirable).
• Familiar with engineering terminology, compliance documentation, or maintenance processes (desirable).

Working Hours & Benefits

• Monday to Friday, 8:30am – 5:00pm
• Contributory pension scheme – matched up to 8%
• Life assurance
• Enhanced Maternity & Paternity pay
• Save as you earn Sharesave Scheme
• Cycle to work scheme
• Various health & wellbeing initiatives including complimentary occupational health on‑site physiotherapy and counselling services
• Staff discount on all Genuit Group products
• Free on‑site parking