Finance Manager in Southwater

Purpose of the Role

To oversee the day‑to‑day financial operations of the business while also supporting the smooth running of the office and wider business operations. The role combines bookkeeping, finance administration, office coordination, staff support, and operational administration.

Hours

3 days per week focused on Finance Management responsibilities. 2 days per week focused on Office Support and operational coordination responsibilities. Flexibility required around business needs and month‑end activities.

Reporting To: Operations Director

Key Responsibilities

• Finance Management
• Process purchase invoices and manage supplier accounts.
• Prepare and process supplier payments.
• Raise sales invoices and manage customer accounts.
• Carry out credit control and monitor aged debt.
• Perform regular bank reconciliations.
• Process employee expenses.
• Assist with preparation of monthly management accounts.
• Monitor and maintain cashflow information.
• Prepare and submit VAT returns.
• Manage intercompany transactions and reconciliations.
• Ensure accurate coding of all financial transactions.
• Assist external accountants with year‑end preparation.
• Maintain financial records across multiple group companies.
• Ensure intercompany balances are reconciled and up to date.
• Liaise with accountancy firm.
• Maintain and submit monthly payroll.
• Office Support & Coordination
• Provide day‑to‑day oversight of office administration and facilities.
• Coordinate office maintenance including utilities, cleaning, copier services, furniture, telephones, insurance renewals, and general office upkeep.
• Liaise with landlords, suppliers, and service providers regarding office matters.
• Ensure stationery and office supplies are maintained.
• Review first aid arrangements and support general office health & safety administration.
• Liaise with IT providers regarding laptops, monitors, VPN access, shared drives, and replacement equipment planning.
• Assist with onboarding arrangements for new starters.
• Support managers with administrative aspects of staff reviews and probation meetings.
• Provide a professional and approachable point of contact for general office and staff support queries.
• Assist with maintaining training and onboarding records.
• Support implementation and streamlining of internal administrative processes.
• Assist with board meeting administration including preparation and circulation of notes and actions.

Person Specification

• AAT Level 4 qualified or equivalent experience.
• Minimum 3 years' experience in bookkeeping, finance administration, or finance management.
• Strong working knowledge of Xero.
• Experience preparing VAT returns, payroll administration, bank reconciliations, and ledger management.
• Experience maintaining financial records across multiple entities.
• Studying towards or qualified in CIMA, ACCA, or ACA.
• Experience supporting management accounts preparation and cashflow forecasting.
• Experience within a professional services, consultancy, or construction‑related business.
• Experience of office management and operational administration.
• Familiarity with onboarding and HR administration.