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- Tasks: Support the Leadership Team with diary management, meeting coordination, and report writing.
- Company: Join a respected charity and events company making a positive impact.
- Benefits: Enjoy full-time hours in a dynamic environment with opportunities for growth.
- Why this job: Be part of a vibrant team while enhancing your skills in a meaningful sector.
- Qualifications: Experience in executive support, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Inclusive recruitment process; we welcome applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Are you an experienced and motivated Executive Assistant looking for an exciting opportunity to support a dynamic Leadership Team? Our client, a well-respected company in the Charity and Events industry, is seeking an Executive Assistant to provide high-level support to their Chief Executive Officer and the Leadership Team. This is a temporary position offering full-time hours.
Key Responsibilities:
- Maintain the Chief Executive's diary, coordinating meetings with external individuals and organisations.
- Support the Chief Executive in all aspects of their role, liaising with stakeholders and handling general enquiries.
- Take accurate minutes at board meetings and other required meetings.
- Assist with report writing and develop PowerPoint presentations.
- Manage the Chief Executive's travel arrangements, including bookings and logistics.
- Build and maintain excellent working relationships with internal and external contacts.
- Provide administrative support to the Leadership Team as required, including diary management, RSVP responses, and meeting preparation.
Skills and Qualifications:
- Excellent communication and interpersonal skills, with the ability to build positive relationships.
- Adaptability and problem-solving skills, able to prioritise and respond to changing priorities.
- Customer service-oriented, understanding and meeting internal and external customer needs.
- Strong planning and organisational skills, able to manage time and meet deadlines.
- Team player, working cooperatively with colleagues and stakeholders.
- Knowledge of diary and meeting management at a high level.
- Experience in minute-taking and report writing.
- Proficiency in Microsoft Office Suite, Teams, and Zoom.
Desirable Qualifications and Experience:
- Knowledge and appreciation of the arts.
- Previous arts administration experience.
If you are a proactive and detail-oriented individual with executive support experience, this could be the perfect opportunity to join our client's vibrant and dedicated team. Please note that only shortlisted candidates will be contacted. Thank you for your understanding.
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Temporary Executive Assistant employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Executive Assistant
✨Tip Number 1
Familiarise yourself with the charity and events industry. Understanding the specific challenges and opportunities in this sector will help you demonstrate your enthusiasm and suitability for the role during any discussions.
✨Tip Number 2
Highlight your experience in diary management and minute-taking. Be prepared to discuss specific examples of how you've successfully managed complex schedules and taken accurate minutes in previous roles.
✨Tip Number 3
Showcase your proficiency in Microsoft Office Suite, Teams, and Zoom. Consider preparing a brief demonstration or example of how you've used these tools effectively in past positions to streamline communication and organisation.
✨Tip Number 4
Emphasise your adaptability and problem-solving skills. Be ready to share instances where you've had to quickly adjust to changing priorities or resolve unexpected issues, as this is crucial for supporting a dynamic leadership team.
We think you need these skills to ace Temporary Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on skills like diary management, minute-taking, and report writing, which are crucial for this role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the charity sector. Mention specific experiences that demonstrate your ability to support a leadership team effectively.
Highlight Relevant Skills: In your application, emphasise your communication, organisational, and problem-solving skills. Provide examples of how you've successfully managed changing priorities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant.
How to prepare for a job interview at Adecco
✨Showcase Your Diary Management Skills
Since the role involves maintaining the Chief Executive's diary, be prepared to discuss your experience with diary management. Share specific examples of how you've successfully coordinated meetings and managed schedules in previous roles.
✨Demonstrate Strong Communication Abilities
Excellent communication is key for this position. During the interview, highlight instances where you've effectively liaised with stakeholders or handled enquiries. This will show your ability to build positive relationships, which is crucial for supporting the Leadership Team.
✨Prepare for Minute-Taking Scenarios
As taking accurate minutes at board meetings is part of the job, be ready to discuss your experience in this area. You might even want to practice summarising a meeting agenda or notes to demonstrate your skills during the interview.
✨Familiarise Yourself with Microsoft Office Suite
Proficiency in Microsoft Office, Teams, and Zoom is essential. Brush up on your skills and be prepared to discuss how you've used these tools in past roles, especially for report writing and creating presentations, as these tasks are part of the job.
