At a Glance
- Tasks: Welcome visitors, manage communications, and support site operations in a dynamic environment.
- Company: Join a vibrant team in the pharmaceutical industry in Swindon.
- Benefits: Competitive hourly rate, potential for permanent role, and a supportive work culture.
- Other info: Business smart dress code with casual Fridays and excellent career growth opportunities.
- Why this job: Make a real impact while connecting with people and enjoying a variety of tasks.
- Qualifications: Strong communication skills, Microsoft Office proficiency, and a friendly attitude.
The predicted salary is between 22000 - 28000 £ per year.
Location: Swindon
Contract Type: Temporary (6-Month with Potential for Permanent Role)
Working Hours: Monday to Friday, starting at 7:30 AM (37.5 hours/week, negotiable)
Hourly Rate: £14.35 (Approx. £28,000 annually)
Start Date: ASAP
Are you a friendly and organised individual looking to make your mark in the pharmaceutical industry? We have a fantastic opportunity for a dynamic Receptionist & Site Administration Support to join our vibrant team in Swindon! If you enjoy connecting with people and thrive in a bustling environment, we want to hear from you!
About the Role
As a key front-of-house representative, you will ensure that every visitor feels welcomed while supporting the smooth operation of our site. Your professionalism and attention to detail will play a crucial role in our daily activities.
Key Responsibilities
- Reception & Visitor Management
- Greet and assist visitors with warmth and professionalism.
- Coordinate with security for seamless site access.
- Manage our visitor management system and keep accurate records.
- Update the electronic noticeboard with welcome messages and announcements.
- Travel & Logistics
- Arrange travel and accommodation for staff and visitors.
- Book taxis and airport transfers, adhering to travel policies.
- Meetings & Events
- Manage meeting room bookings, ensuring spaces are well-equipped and inviting.
- Support coordination of site events and visits.
- Communications & Documentation
- Draught and circulate internal communications.
- Prepare and bind logbooks, maintain statistical reports, and scan documentation.
- Operational Support
- Provide administrative assistance to the Site General Manager and Site Services.
- Serve as a point of contact during the Executive Assistant's absence.
- Procurement
- Manage stationery supplies and liaise with suppliers for cost-effective solutions.
What We’re Looking For
Essential Skills & Attributes
- Impeccably presentable with outstanding interpersonal skills.
- Strong written and verbal communication in English.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Organised, detail-oriented, and adept at managing multiple priorities.
- Discreet and trustworthy when handling confidential information.
- A proactive team player with an adaptable attitude.
Preferred Experience
- Previous experience in a receptionist or administrative support role is a plus.
Additional Information
- Dress Code: Business smart (jeans permitted on Fridays!)
- Work Environment: Professional office setting, onsite.
- Equipment Provided: All necessary tools and systems for your success.
Why Join Us?
This is not just a job; it’s a chance to be part of a lively and supportive team that values your contributions. If you’re ready to step into a role that offers variety, challenge, and the opportunity to make a difference, apply today!
How to Apply: If you’re ready to bring your skills to our organisation, please submit your CV, we can’t wait to meet you!
Receptionist and Site Administration Support in Swindon employer: Adecco
Join our vibrant team in Swindon as a Receptionist & Site Administration Support, where you'll be part of a lively and supportive work culture that values your contributions. We offer competitive pay, a professional office environment, and the opportunity for personal growth within the pharmaceutical industry. With flexible working hours and a focus on teamwork, this role is perfect for those looking to make a meaningful impact while enjoying a dynamic workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist and Site Administration Support in Swindon
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. The more comfortable you are with your answers, the more confident you'll feel when it’s time to shine.
✨Tip Number 3
Dress to impress! Since this role is all about professionalism, make sure you’re looking sharp for your interview. A smart outfit can boost your confidence and make a great first impression.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Receptionist and Site Administration Support in Swindon
Some tips for your application 🫡
Show Your Personality:When writing your application, let your friendly and organised nature shine through! We want to see the real you, so don’t be afraid to inject a bit of personality into your CV and cover letter.
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant skills and experiences. Focus on your interpersonal skills and any previous admin or receptionist roles you've had – we love seeing how you fit into our vibrant team!
Be Professional Yet Approachable:Remember, as a front-of-house representative, professionalism is key! Use clear and concise language in your application, but keep it warm and inviting. We’re looking for someone who can make visitors feel welcome right from the start.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Adecco
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Site Administration Support. Familiarise yourself with visitor management systems and how to coordinate travel logistics, as these are key aspects of the role.
✨Show Off Your People Skills
As the first point of contact, your interpersonal skills are crucial. Practice greeting someone warmly and professionally, as this will be a big part of your job. Think about examples from your past experiences where you've successfully managed visitor interactions.
✨Dress to Impress
Since the dress code is business smart, choose an outfit that reflects professionalism while still being comfortable. This shows that you take the role seriously and are ready to represent the company well.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics or the company's culture. This not only shows your interest but also helps you determine if this is the right fit for you.
