Fleet Administrator in Southend-on-Sea

Hours: 8:30am to 5:30pm – Monday to Friday (part-time hours considered)

Location: Stanford Le Hope

Join our dynamic team as a Fleet Administrator! If you have a passion for logistics and a knack for organisation, we want to hear from you! This is an exciting opportunity to be part of a thriving operation in the Logistics & Transportation industry.

What You'll Do:

• Fleet Trackers, Planning & Records: Update and maintain maintenance spreadsheets and trackers with accurate and current data. Keep track of vehicles off the road with our VOR spreadsheet. Manage vehicle wall planners to ensure visibility of upcoming MOTs, services, calibrations, and repairs. Complete and distribute the daily trailer list.
• Bookings, Appointments & Documentation: Ensure all bookings and appointments (repairs, inspections, services) are completed and paperwork is filed appropriately. Schedule trailer MOT appointments and ensure timely services, retaining all necessary evidence. Maintain filing of truck and trailer paperwork in line with fleet document control standards.
• Defects, Compliance Checks & Tacho: Ensure daily defect checks are completed and records maintained. Monitor reported defects and ensure follow-up actions are scheduled. Conduct tacho analysis and related administration, escalating issues as needed.
• Purchasing & Finance Administration: Raise purchase order numbers in compliance with internal controls. Process invoices accurately and resolve basic queries with suppliers/finance. Manage vehicle tax processing and maintain relevant records.

What You Bring to the Table:

• Essential Skills: Proven administration experience in a busy operational environment (transport/logistics preferred). Strong expertise in maintaining spreadsheets and managing high-volume documentation. Understanding of compliance records and the importance of audit-ready documentation.
• Desirable Experience: Exposure to fleet maintenance/compliance administration in an HGV/trailer environment. Familiarity with invoice processing and purchase order systems. Awareness of fleet planned maintenance, defect processes, and transport compliance requirements. CPC qualification or working towards.
• Personal Attributes: High attention to detail and superb organisational skills. Proficiency in Excel and standard office systems. Clear and confident communication skills; able to liaise effectively with drivers, suppliers, and internal teams. Ability to prioritise and manage competing deadlines in a fast-paced environment. Proactive, reliable, and focused on delivering results. Calm under pressure, with a methodical approach to tasks. Discreet and professional when handling sensitive documentation.

Why Join Us?

• Be part of a supportive and enthusiastic team.
• Engage in a fast-paced environment where your contributions matter!
• Enjoy a permanent contract with opportunities for growth and development.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.