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- Tasks: Coordinate records management and analyse data to improve operational objectives.
- Company: Join Thames Valley Police, a vital part of community safety and support.
- Benefits: Flexible 20-hour work week with competitive pay of £15.54 per hour.
- Why this job: Make a real impact in records management while developing valuable skills.
- Qualifications: Intermediate ICT skills, problem-solving abilities, and strong communication skills required.
- Other info: Temporary position for 6 months; must have lived in the UK for 3 years.
Adecco are pleased to be recruiting for a Records & Archive Co-ordinator to join Thames Valley Police.
Temporary post for 6 months
20 hours per week (days and times to be discussed at interview)
£15.54 per hour
Based in Portsmouth, near Eastern Police Investigation Centre, Airport Service Road, Portsmouth, PO3 5GE
The overall purpose of the role is to co-ordinate and report monthly on all technical and performance issues for both Forces and to collate and analyse data sets, and make suggestions for improvements, so as to support the Records Management Unit in meeting its operational objectives for all records and other crime assets.
The role:
- Resources - Provide departmental resilience; supervise IM staff activities, including resources across both forces.
- Strategy - Identify Information Management business risks and propose recommendations for mitigation to management.
- Delivery - Produce, maintain and assist with the analysis of performance information, records and spreadsheets (using IT systems and applications) in support of Records Management business.
- Develop capacity projections of physical space, ensuring that there is suitable space in the facility and that any issues are resolved or escalated.
- Co-ordinate and troubleshoot any Records Management ICT or other technical issues for both Forces so as to ensure the smooth running of the Records Management Unit.
- Provide advice and act as the gatekeeper for records coming into the facility by implementing, maintaining and applying retention schedules and weeding disposals so that records are managed appropriately through their life-cycle.
Required Skills:
- Confidence and intermediate level of technical ability with ICT systems, particularly Windows programmes
- Ability to learn and adapt new skills quickly
- Problem solving skills - ability to identify and diagnose problems and able to resolve issues suitably.
- Communication skills - ability to deliver training to groups with confidence and to communicate effectively with end-users when assisting with queries
- Independence. Ability to work independently and make judgement calls confidently.
If you have the skills for this role, please apply. If your CV is shortlisted, an Adecco Consultant will be in touch to discuss submitting an application to the Force.
Please note, due to Police Criteria, you must have lived in the UK for at least the last 3 years continuously to apply for this role. Anything less will not be considered.
Any Job Offer made by the Force will be subject to Police Vetting.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information.
Records & Archive Coordinator employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records & Archive Coordinator
✨Tip Number 1
Familiarise yourself with the specific records management systems used by Thames Valley Police. Understanding their processes and tools will give you an edge during discussions and show your genuine interest in the role.
✨Tip Number 2
Brush up on your problem-solving skills by reviewing common issues faced in records management. Being able to discuss potential solutions or improvements during the interview can demonstrate your proactive approach.
✨Tip Number 3
Prepare to showcase your communication skills by thinking of examples where you've successfully delivered training or assisted others with queries. This will help you illustrate your ability to engage effectively with end-users.
✨Tip Number 4
Since the role requires independence, think of instances where you've worked autonomously and made judgement calls. Sharing these experiences can highlight your capability to handle responsibilities without constant supervision.
We think you need these skills to ace Records & Archive Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Records & Archive Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have in records management, data analysis, or ICT systems. Use specific examples to demonstrate your problem-solving skills and ability to work independently.
Showcase Communication Skills: Since the role requires delivering training and effective communication with end-users, include examples of your communication skills in your application. Mention any relevant training or presentations you've conducted.
Follow Application Instructions: Make sure to follow all application instructions provided by Adecco. Ensure your CV is up-to-date and includes all necessary information, and be prepared to discuss your application further if shortlisted.
How to prepare for a job interview at Adecco
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Records & Archive Coordinator. Be prepared to discuss how your skills align with the requirements, especially in areas like data analysis and problem-solving.
✨Showcase Your Technical Skills
Since the role requires an intermediate level of technical ability with ICT systems, be ready to provide examples of your experience with Windows programmes and any relevant software. Highlight specific instances where you've successfully used technology to solve problems.
✨Demonstrate Communication Skills
Effective communication is crucial for this position. Prepare to discuss how you've delivered training or communicated complex information to others. Consider sharing a story that illustrates your ability to engage with different audiences.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and independence. Think of scenarios where you've had to make judgement calls or troubleshoot issues. Practising your responses will help you articulate your thought process clearly during the interview.
