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- Tasks: Be the friendly face of our company, managing calls and visitors while keeping the office running smoothly.
- Company: Join a dynamic manufacturing company in Dundee that values customer service and teamwork.
- Benefits: Enjoy a full-time temporary role with a supportive team and flexible working hours.
- Why this job: Perfect for those looking to gain experience in a vibrant environment while enhancing their admin skills.
- Qualifications: Strong communication skills and a knack for organisation are key; previous reception experience is a plus.
- Other info: This role runs from 13th September to 4th October, offering a great short-term opportunity.
The predicted salary is between 24000 - 36000 £ per year.
Location: Dundee
Contract Type: Temporary
Start Date: 13th September
End Date: 4th October
Shift Pattern: Full Time - Monday - Friday - 9am - 5pm for first 2-3 weeks. Opportunity for Wednesday PM shift and Thursday and Friday 9am - 5pm for 2 weeks thereafter.
Responsibilities:
- Manage enquiries through telephone calls and face-to-face interactions.
- Assist with travel arrangements for visitors, including hotel bookings, airport shuttles, and taxis.
- Issue building access cards to authorised personnel.
- Co-ordinate and arrange meetings and events, handling catering, setup, clean-up, and logistics coordination.
- Maintain and update spreadsheets and databases accurately.
- Manage stationery supplies, Personal Protective Equipment (PPE), and new starter setup.
- Update and maintain company time and attendance information, providing accurate payroll and accounts reporting.
- Provide ad hoc secretarial support to management.
Person Requirements:
- Excellent customer service and administration skills, with previous reception/front desk experience preferred.
- Highly organised and detail-oriented.
- Excellent numeracy and English language skills, both spoken and written.
- Flexible and adaptable approach to work.
- Ability to manage a variable workload with conflicting priorities independently.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is essential, along with the ability to learn new software quickly.
- Highly reliable and polite, with a pleasant and confident telephone manner.
- Excellent communication skills, both verbal and written.
- Collaborative, able to work effectively with individuals at all levels and functions.
- A high level of discretion and respect for confidentiality.
- Strong analytical and problem-solving skills, coupled with an innovative approach.
If you are looking for an exciting opportunity to join a dynamic team and showcase your reception and administrative skills, don’t miss out on this temporary Receptionist role! Apply now and become an integral part of our client’s organisation.
Note: Only shortlisted candidates will be contacted. All applications will be handled in strict confidence.
Equal Opportunity Statement:
Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Receptionist (Temp Cover) employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist (Temp Cover)
✨Tip Number 1
Familiarise yourself with the company and its culture. Research the manufacturing sector in Dundee and understand the specific needs of the client. This knowledge will help you tailor your conversations during any interviews or networking opportunities.
✨Tip Number 2
Practice your customer service skills. Since you'll be the first point of contact, role-play different scenarios with friends or family to enhance your communication and problem-solving abilities. This will prepare you for real-life situations you may encounter in the role.
✨Tip Number 3
Network with current or former employees of the company. Use platforms like LinkedIn to connect and ask about their experiences. They might provide insights that can give you an edge in your application process.
✨Tip Number 4
Be ready to demonstrate your organisational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or handled a busy reception area. This will show your potential employer that you can thrive in a dynamic environment.
We think you need these skills to ace Receptionist (Temp Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in customer service and administration. Emphasise any previous reception or front desk roles, and showcase your organisational skills.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role. Mention specific responsibilities from the job description, such as managing enquiries and coordinating meetings, to demonstrate your understanding of the position.
Highlight Key Skills: In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. Also, mention your excellent communication skills and ability to manage a variable workload, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for a receptionist.
How to prepare for a job interview at Adecco
✨Showcase Your Customer Service Skills
As a Receptionist, you'll be the first point of contact for customers. Prepare examples of how you've provided excellent customer service in previous roles, highlighting your ability to handle enquiries both over the phone and face-to-face.
✨Demonstrate Organisational Skills
This role requires strong organisational abilities. Be ready to discuss how you manage multiple tasks, such as coordinating meetings and handling travel arrangements, while maintaining attention to detail.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this position. Brush up on your skills in Word, Excel, and Outlook, and be prepared to discuss how you've used these tools in past roles to manage data and communications.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you've had to manage conflicting priorities or resolve issues independently, and be ready to share those experiences.
