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- Tasks: Welcome VIP visitors and manage front-of-house operations with professionalism.
- Company: Dynamic office in Mayfair, London, known for its professional environment.
- Benefits: Competitive pay of £16-18 per hour and valuable experience in a high-profile setting.
- Other info: Opportunity to work in a prestigious environment with potential for career growth.
- Why this job: Gain hands-on experience in a fast-paced office while enhancing your organisational skills.
- Qualifications: Previous reception or administrative support experience and excellent communication skills.
The predicted salary is between 13 - 18 £ per hour.
Location: Mayfair, London
Start Date: ASAP
Contract Duration: Initial 2-month temporary contract
Hours: 8:30am - 5:00pm
Pay: £16-18 per hour
Role Overview
We are seeking a highly professional and polished Receptionist / Administrative Support to join a busy Mayfair office. This is a front-facing role requiring discretion, impeccable presentation, and strong organisational skills. You will act as the first point of contact for VIP and UHNW visitors, while providing administrative and operational support to ensure the office runs smoothly.
Key Responsibilities
- Welcome visitors and manage front-of-house operations with professionalism.
- Handle incoming calls, emails, and general enquiries.
- Manage meeting room bookings, diaries, and calendars.
- Provide administrative support, including correspondence, reports, and document preparation.
- Arrange travel, hospitality, and office catering as required.
- Coordinate vendors, office supplies, and facilities maintenance.
- Support events and in-office meetings as needed.
- Maintain filing, record-keeping, and corporate IT systems.
- Undertake additional duties to ensure smooth daily operations.
Experience & Skills Required
- Previous experience in reception, office coordination, or administrative support.
- Excellent presentation, interpersonal, and communication skills.
- Highly organised with strong attention to detail.
- Confident and professional in front-of-house and client-facing situations.
- Ability to work independently and proactively.
- Discreet, reliable, and forward-thinking.
- Proficient in Microsoft Office; adaptable to corporate IT systems (training provided for Oracle).
- Experience in international or high-profile office environments is desirable.
- Arabic language skills advantageous but not essential.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Reception & Office Coordinator employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception & Office Coordinator
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent projects can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your front-of-house skills! Since this role is all about first impressions, try role-playing with a friend to get comfortable with welcoming visitors and handling inquiries professionally.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn to gain insights about the office culture and what they look for in a Reception & Office Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows that you’re serious about joining the team.
We think you need these skills to ace Reception & Office Coordinator
Some tips for your application 🫡
Show Off Your Professionalism: Since this role is all about being the face of the office, make sure your application reflects your professionalism. Use a polished tone and ensure your CV and cover letter are well-structured and free from errors.
Highlight Relevant Experience: We want to see your previous experience in reception or administrative support. Be specific about your roles and responsibilities in past jobs, especially those that involved client-facing situations or high-pressure environments.
Tailor Your Application: Don’t just send out the same application everywhere! Tailor your CV and cover letter to match the job description. Mention key skills like organisation and communication that are crucial for this role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and stands out in the crowd!
How to prepare for a job interview at Adecco
✨Dress to Impress
First impressions matter, especially in a front-facing role like this. Make sure you dress professionally and polished, reflecting the high standards of the Mayfair office. A smart outfit can boost your confidence and show that you take the opportunity seriously.
✨Know Your Stuff
Familiarise yourself with the company and its operations. Understand their values and the specifics of the Reception & Office Coordinator role. This will help you answer questions more effectively and demonstrate your genuine interest in the position.
✨Practice Your Communication Skills
As you'll be the first point of contact for VIP visitors, strong communication skills are essential. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with the format.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and company culture. This shows you're engaged and helps you assess if the job is the right fit for you.