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- Tasks: Support the Executive Team with diary management, correspondence, and meeting logistics.
- Company: Join a dynamic organisation focused on governance and executive support.
- Benefits: Enjoy flexible working hours and the option for remote work.
- Why this job: Gain valuable experience in a supportive environment while contributing to impactful projects.
- Qualifications: Minimum 5 GCSEs at Grade C or above, including Maths and English required.
- Other info: Opportunity to develop industry knowledge and skills in a professional setting.
The predicted salary is between 36000 - 60000 £ per year.
Location: Predominantly Remote
Working Hours: 9:00 AM - 5:00 PM
Working Pattern: 4-day or 5-day week options available
Reporting to: Board Governance Officer
Purpose of the Role
To provide high-level administrative and governance support to the Executive Team, Non-Executive Directors, and the Company Secretarial Services function.
Key Responsibilities
- Executive Support
- Provide diary management and administrative support to the Executive Team.
- Coordinate annually with Finance to set and manage the CEO's budget (travel, accommodation, legal, charitable contributions).
- Prepare internal and external correspondence, including confidential materials.
- Schedule annual appraisal meetings for the CEO and Executive Team.
- Act as the main point of contact for Executive guests and visitors.
- Manage stationery stock within budget.
- Support ad hoc projects as directed by the Executive.
- Non-Executive Director Support
- Provide administrative support to Non-Executive Directors.
- Arrange annual appraisal meetings for Non-Executive Directors.
- Company Secretarial Services
- Assist in planning and scheduling Board, sub-committee, and management committee meetings.
- Help prepare forward-looking agendas to support Board and Committee effectiveness.
- Collate and distribute Board/Committee packs within agreed timelines.
- Organize logistics for meetings (venues, refreshments, etc.).
- Attend and minute management committee meetings (excluding Executive Committee).
- Deputize for the Board Governance Officer during absences.
- Ensure meetings are audio recorded and transcribed as needed.
- Assist in organizing the AGM.
- Contribute to team development initiatives.
- Perform other secretarial duties as required.
Skills and Experience
- Excellent typing and audio transcription skills.
- Proficient in Microsoft Outlook, Word, Excel, and Microsoft Project.
- Strong written and verbal communication skills.
- Excellent telephone manner and interpersonal skills.
- Ability to multitask and work under pressure.
- Highly organized and self-motivated.
- Flexible and adaptable to changing priorities.
- Prior experience in office/administrative/secretarial roles.
- Commitment to confidentiality and professional discretion.
- Eagerness to develop industry knowledge and skills.
Qualifications
Minimum 5 GCSEs at Grade C or above, including Maths and English.
Additional Responsibilities
- Uphold organizational values and conduct standards at all times.
- Adhere to all policies related to fraud prevention, financial crime, and regulatory compliance.
- Complete all required training in a timely manner.
- Act responsibly in the use of company resources and funds.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
PA to executive employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to executive
✨Tip Number 1
Familiarise yourself with the governance structure of the organisation. Understanding how the Executive Team and Non-Executive Directors interact will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Brush up on your audio transcription skills. Since this role involves minute-taking and ensuring meetings are recorded accurately, showcasing your proficiency in this area can set you apart from other candidates.
✨Tip Number 3
Network with professionals in similar roles. Engaging with current or former Executive Assistants can provide insights into the day-to-day responsibilities and expectations, which you can leverage in your application.
✨Tip Number 4
Demonstrate your organisational skills through examples. Be ready to discuss specific instances where you've successfully managed multiple tasks or projects, as this is crucial for the role.
We think you need these skills to ace PA to executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and governance support. Emphasise skills like diary management, communication, and proficiency in Microsoft Office applications.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the needs of the Executive Team and Non-Executive Directors.
Showcase Your Skills: In your application, clearly demonstrate your typing and audio transcription skills. Mention any specific projects where you successfully managed multiple tasks under pressure.
Highlight Confidentiality Commitment: Since the role requires a commitment to confidentiality, include examples from your past roles where you handled sensitive information with discretion.
How to prepare for a job interview at Adecco
✨Showcase Your Organisational Skills
As a PA to the executive, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised schedules, managed budgets, or coordinated events in previous roles.
✨Familiarise Yourself with Governance Practices
Understanding governance and company secretarial services is crucial for this role. Brush up on relevant terminology and practices, and be ready to discuss how you can contribute to effective board and committee operations.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, it's important to convey your commitment to confidentiality and professional discretion. Be prepared to discuss situations where you've handled sensitive information responsibly.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to multitask under pressure or adapt to changing priorities, and be ready to share those experiences.
