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- Tasks: Support the Head of Engagement with scheduling, diary management, and administrative tasks.
- Company: Join a high-profile client in the Energy sector, committed to excellence and innovation.
- Benefits: Enjoy hybrid working options and the chance to make a real impact.
- Other info: Entry-level position with potential for career development; inclusive recruitment process.
- Why this job: Perfect for those wanting to grow in an administrative role while contributing to meaningful projects.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Direct message the job poster from Adecco
Contract Length: 6 months – potential to extend
Location: Warwick (Hybrid working available)
Are you an organised and proactive individual with a passion for supporting teams and driving efficiency? Our high-profile Energy sector client is seeking a dedicated PA/Admin Assistant to join their team on a fixed-term contract basis. This is a fantastic opportunity for someone looking to make a significant impact while enjoying the flexibility of hybrid working arrangements.
Key Accountabilities:
In this role, you will be instrumental in supporting the Head of Engagement. Your responsibilities will include:
- Providing comprehensive meeting and calendar support to ensure efficient scheduling and time management.
- Taking initiative to organise meetings and manage the Head of Engagement’s diary, optimising travel and transport arrangements.
- prioritising and managing the Head of Engagement’s email inbox, responding to inquiries and taking appropriate actions as necessary.
- Delivering PMO administrative support to contribute effectively to the team’s objectives.
- Assisting with the onboarding of new team members by arranging IT equipment and delivering induction information.
- Supporting RAID (Risks, Assumptions, Issues, Dependencies) management to ensure smooth project delivery.
- Maintaining Resource and Holiday Trackers to provide visibility of team availability to the Programme Manager and Project Managers.
- Collaborating with the IT team to resolve any technical issues that arise within the team.
- Offering support with financial processes as needed.
About You:
To thrive in this role, you will need:
- Strong administration and diary management skills.
- Exceptional attention to detail and a commitment to accuracy in all aspects of work.
- Some experience in junior PMO or project support, ideally within a PMO or project delivery environment.
- Excellent written and verbal communication abilities, allowing you to interact effectively with stakeholders at all levels.
- A high level of proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
- The ability to work both independently and collaboratively within a team environment.
This is an excellent opportunity for someone looking to develop their career in an administrative support role while contributing to meaningful projects. If you are a motivated individual with the required skills and experience, we would love to hear from you.
How to Apply:
If you are interested in this exciting opportunity, please submit your CV along with a cover letter outlining your relevant experience and why you would be a great fit for this role. We are looking to fill this position quickly, so don’t hesitate to apply!
Join our client and become a vital part of a dynamic team committed to achieving excellence. Your next career step awaits!
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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PA/Admin Assistant employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Admin Assistant
✨Tip Number 1
Make sure to research the company and its values, especially in the energy sector. Understanding their mission and how they operate will help you tailor your conversations and show genuine interest during any interactions.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. They can provide insights into the company culture and the specific expectations for the PA/Admin Assistant role, which can give you an edge in discussions.
✨Tip Number 3
Prepare to discuss your organisational skills and experience with diary management in detail. Think of specific examples where you've successfully managed multiple tasks or supported a team, as this will resonate well with the hiring managers.
✨Tip Number 4
Familiarise yourself with Microsoft Office tools, particularly Excel and Outlook, as these are crucial for the role. Consider taking a quick online course or tutorial to brush up on any features you might not be fully comfortable with.
We think you need these skills to ace PA/Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and diary management. Emphasise any previous roles where you supported senior staff or managed schedules, as this aligns closely with the job requirements.
Craft a Compelling Cover Letter: In your cover letter, clearly outline why you're a great fit for the PA/Admin Assistant role. Mention specific skills like attention to detail and proficiency in Microsoft Office tools, and provide examples of how you've successfully managed similar tasks in the past.
Showcase Communication Skills: Since excellent written and verbal communication is crucial for this role, ensure your application reflects this. Use clear and concise language, and consider including a brief example of how you've effectively communicated with stakeholders in previous positions.
Highlight Team Collaboration: Demonstrate your ability to work both independently and as part of a team. Mention any experiences where you collaborated with others to achieve a common goal, especially in a project support or PMO environment, as this will resonate well with the hiring team.
How to prepare for a job interview at Adecco
✨Showcase Your Organisational Skills
As a PA/Admin Assistant, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed calendars, scheduled meetings, or prioritised tasks in previous roles.
✨Demonstrate Attention to Detail
Attention to detail is key in this role. During the interview, highlight instances where your meticulous nature has led to successful outcomes, such as catching errors or improving processes.
✨Familiarise Yourself with PMO Concepts
Since some experience in junior PMO or project support is preferred, brush up on basic PMO concepts. Be ready to discuss any relevant experience you have and how it can contribute to the team's objectives.
✨Prepare for Communication Scenarios
Excellent communication skills are essential. Think of examples where you've effectively communicated with stakeholders at various levels. You might even want to prepare for potential role-play scenarios to demonstrate your verbal abilities.