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For Companies At a Glance
- Tasks: Coordinate operations and manage workflows for exciting projects in a dynamic environment.
- Company: Join a leading firm with a focus on innovation and teamwork.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Why this job: Be the backbone of project delivery and make a real impact in a fast-paced setting.
- Qualifications: Experience in administration or project coordination, with strong organisational skills.
- Other info: Great chance to develop your career in a supportive and collaborative atmosphere.
The predicted salary is between 30000 - 45000 £ per year.
Salary: £35,000 - £45,000
Location: Tottenham Court Road
Hybrid: Hybrid model
Role Overview
The operations Coordinator plays a central operational role in the delivery of diligence assignments. You will manage processes from initial instruction through to report issuance, ensuring schedules, workflows, and documentation are handled accurately and efficiently.
This position acts as a key coordination and communication hub - supporting examiners, clients, management, and the finance team to keep projects on track and running smoothly.
Key Responsibilities
- Diligence Assignment Scheduling & Workflow Management
- Manage and maintain the central scheduling diary, updating changes in real time.
- Coordinate assignment instructions, timelines, and examiner availability.
- Set up and maintain job records within internal systems and workflow trackers.
- Monitor assignment progress and follow up on actions to ensure deadlines are met.
- Diligence Assignment Support & Coordination
- Arrange travel and site visit logistics for field examiners.
- Provide examiners with timely access to all job documentation and information.
- Act as a central point of contact between examiners, clients, and internal teams.
- Support ad-hoc operational needs related to assignment delivery.
- Client & Internal Communication
- Professionally liaise with clients regarding scheduling and logistics.
- Coordinate with the finance team to ensure accurate job information and billing readiness.
- Escalate operational issues to management when necessary.
- Documentation & Reporting
- Prepare and issue standard Engagement Letters using approved templates.
- Support the issuance of diligence reports, ensuring accuracy and version control.
- Maintain workflow trackers and spreadsheets with complete, up-to-date data.
- General Operations & Administration
- Provide broader office and operational support as needed.
- Assist management with bookings, correspondence, and documentation tasks.
- Contribute to process improvements and efficiency initiatives.
- Provide cover for team members during leave or absence.
- Assist with ad-hoc projects.
Knowledge, Skills & Abilities
- Strong proficiency with Microsoft Office and general office systems.
- Excellent attention to detail and organisational skills.
- Ability to work effectively in a fast-paced, entrepreneurial environment.
- Proactive mindset with strong communication skills.
- Ability to prioritise competing deadlines.
- Methodical approach to process management.
- Fast learner who enjoys working on new challenges.
- Ability to build effective relationships with internal teams and clients.
Education & Experience
- Experience in a fast-paced financial, professional services, or diligence services environment.
- Background in administration or project coordination.
- Experience using workflow tracking or job management systems.
- Proven ability to anticipate operational issues and work proactively.
- Comfortable working under pressure and managing multiple priorities.
Operations Coordinator employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute as an Operations Coordinator. We want you to shine!
✨Tip Number 3
Practice your communication skills. As a key point of contact, being clear and confident will help you stand out. Role-play with a friend or use online resources to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Coordinator role. Highlight your experience in scheduling, workflow management, and communication skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed projects or improved processes in the past. We love a good story!
Show Off Your Skills: Don’t forget to showcase your proficiency with Microsoft Office and any job management systems you've used. We’re looking for someone who can hit the ground running, so let us know what tools you’re comfortable with!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Adecco
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Coordinator role. Familiarise yourself with the key responsibilities like scheduling, workflow management, and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised deadlines and maintained accuracy under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you had to coordinate between different teams or manage unexpected changes. Practising these scenarios will help you articulate your thought process clearly during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for workflow tracking, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
