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- Tasks: Be the friendly voice of our office, answering calls and supporting the team.
- Company: Join a small, super-friendly team in Ayr with a supportive vibe.
- Benefits: Earn £13.00 - £13.50/hr, enjoy flexible days, and free parking.
- Other info: Smart casual dress code and nearby tasty lunch spots to explore!
- Why this job: Make a positive impact while balancing work and life in a lively environment.
- Qualifications: Great phone manner, basic IT skills, and excellent communication.
Job Title
Office Assistant (Temporary)
Location
Ayr
Working Hours
2 days per week (Monday, Tuesday, Friday – flexible) 8:00 AM – 5:00 PM
Duration
Mid-November start, 3-4 months (seasonal workload increase during winter)
Hourly Rate
£13.00 – £13.50 per hour
Job Purpose
To provide administrative support to the office team during a busy seasonal period, with a primary focus on handling incoming calls and maintaining accurate records.
Key Responsibilities
- Answering and directing incoming telephone calls in a professional and courteous manner
- Updating CRM systems and internal databases
- Supporting general office administration tasks as required
- Liaising with engineers and general manager when they are in the office
- Assisting with internal communications and documentation
- Ensuring a tidy and organised workspace
Person Specification
Essential Skills
- Excellent telephone manner
- Good temperament and patience
- Basic IT skills and ability to learn in-house systems (training provided)
- Strong communication and interpersonal skills
Desirable
- Previous experience in a similar admin or receptionist role
- Familiarity with CRM systems
Work Environment
- Friendly team of 5 office staff
- Engineers and GM occasionally present
- Smart casual dress code (tops provided)
- Free parking available
- Onsite kitchen and nearby lunch options
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
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Office Assistant employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might know someone in the office scene. A friendly chat can lead to opportunities that aren’t even advertised yet!
✨Tip Number 2
Practice your phone manner! Since you'll be answering calls, it’s crucial to sound welcoming and professional. Grab a friend and do some mock calls to get comfortable before the real deal.
✨Tip Number 3
Show off your people skills! During interviews or networking events, be sure to engage with everyone you meet. A genuine smile and a bit of chit-chat can leave a lasting impression.
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets seen. Plus, we love seeing familiar faces from our community, so don’t hesitate to put yourself out there!
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the friendly face behind the words, so don’t be afraid to show us your enthusiasm for the role.
Tailor Your Application: Make sure to tailor your application to the job description. Highlight your communication skills and any relevant experience in admin or reception that makes you a great fit for our team.
Keep It Clear and Concise: We appreciate clarity! Keep your application clear and to the point. Use bullet points if needed to make it easy for us to see why you’d be a fantastic Office Assistant.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our lovely team.
How to prepare for a job interview at Adecco
✨Show Off Your People Skills
Since this role is all about being the friendly face of the office, make sure to highlight your excellent communication skills during the interview. Practice answering common questions with a warm and welcoming tone, as this will reflect how you’ll interact with callers and colleagues.
✨Brush Up on Basic IT Skills
Even if you’re not a tech whiz, it’s important to show that you’re willing to learn. Familiarise yourself with basic IT concepts and be ready to discuss any previous experience you have with systems or software. This will demonstrate your readiness to adapt and support the team.
✨Prepare for Common Admin Tasks
Think about the general administrative tasks you might encounter in this role. Be prepared to discuss how you would keep records up to date and manage multiple tasks efficiently. Sharing examples from past experiences can really help you stand out!
✨Embrace the Team Spirit
This position is all about fitting into a supportive team environment. During the interview, express your enthusiasm for working collaboratively and helping others. Mention any past experiences where you contributed to a positive team atmosphere, as this will resonate well with the interviewers.