At a Glance
- Tasks: Support the Leaseholder Engagement Team with admin tasks and data management.
- Company: Local Authority in Newham, committed to community engagement.
- Benefits: Competitive pay, hybrid working, and a supportive team environment.
- Other info: 18-month contract with opportunities for professional growth.
- Why this job: Join a vital team making a difference in local housing administration.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 34416 - 36522 € per year.
Client: Local Authority in Newham
Pay Rate: 18.92 an hour PAYE/ 24.63 an hour UMBRELLA (34,416 - 36,522 p.a.)
Hours: 36 Hours a week (Mon-Fri) 9AM-5PM
Duration: 18 Month Contract
Location: HYBRID WORKING-2-3 Days in Dockside office, Newham
1. Purpose of the Role
To provide comprehensive administrative support to the FED Programme Leaseholder Engagement Team, ensuring all work is correctly organised, records are accurately maintained, meeting notes are taken and distributed, systems data is checked and validated, and the team operates efficiently.
Key Responsibilities
- Records Management and Data Quality
- Maintain accurate and organised records across all programme documentation, correspondence, and case files
- Perform regular data quality checks on the housing management system, identifying and correcting errors or gaps
- Reconcile programme data between different systems (housing management, S20 tracker, contractor schedules)
- Ensure all case records have complete audit trails with correctly dated and filed documentation
- Maintain the master programme tracker, updating case statuses, milestones, and outcomes
- Archive completed cases in accordance with retention policies
- Meeting Support and Minute-Taking
- Coordinate team meetings, Programme Board meetings, and other programme meetings
- Prepare agendas, collate papers, and distribute meeting packs in advance
- Attend meetings and take accurate, comprehensive minutes
- Distribute minutes promptly and track action points to completion
- Maintain a log of decisions made and actions agreed
- Book meeting rooms, set up video conferencing, and manage meeting logistics
- Correspondence and Document Management
- Prepare, format, and issue standard correspondence including S20 notices, letters, and reminders
- Maintain templates for all programme correspondence, ensuring version control
- Process incoming post and emails, logging and distributing to appropriate team members
- Manage the team's shared filing systems (electronic and physical) ensuring documents are correctly stored
- Prepare mail merge runs for bulk correspondence to leaseholders
- Ensure proof of postage and delivery records are maintained for all statutory notices
- Systems Administration
- Input and update data on the housing management system accurately and promptly
- Run system reports for the Team Leader, including caseload reports, KPI data, and progress summaries
Essential Criteria
- Proven experience in an administrative role, preferably in a housing, local government, or public sector environment
- Excellent organisational skills with strong attention to detail and accuracy
- Experience of maintaining records, databases, and filing systems
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
- Experience of taking minutes at meetings and producing accurate written records
Leasehold (Section 20) Administrator in North East employer: Adecco
As a Leasehold (Section 20) Administrator with the Local Authority in Newham, you will be part of a supportive and dynamic team dedicated to enhancing community engagement. The hybrid working model allows for flexibility, while the emphasis on professional development ensures that you can grow your skills in a meaningful public sector role. With a commitment to inclusivity and employee well-being, this position offers a rewarding opportunity to contribute to local governance and make a positive impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Leasehold (Section 20) Administrator in North East
✨Tip Number 1
Network like a pro! Reach out to your connections in the housing or local government sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the Local Authority in Newham. Understand their values and recent projects, so you can show how your skills align with their goals. This will help you stand out as a candidate who truly cares.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves meeting support, being able to take clear and concise notes will be crucial. Try recording mock meetings and summarising them to sharpen your skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’ve got loads of resources to help you ace the process and land that Leasehold Administrator role.
We think you need these skills to ace Leasehold (Section 20) Administrator in North East
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Leasehold (Section 20) Administrator role. Highlight your administrative experience, especially in housing or local government, and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key responsibilities listed in the job description. We love seeing genuine enthusiasm for the position!
Show Off Your Attention to Detail:Since this role requires strong attention to detail, make sure your application is free from typos and errors. Double-check your documents before submitting them. We appreciate candidates who take pride in their work and present themselves professionally!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Adecco
✨Know Your Stuff
Make sure you understand the key responsibilities of the Leasehold (Section 20) Administrator role. Familiarise yourself with records management, data quality checks, and minute-taking. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed records or coordinated meetings. Be ready to discuss how you maintain accuracy and attention to detail in your work.
✨Practice Minute-Taking
As you'll be taking minutes in meetings, practice summarising discussions and action points clearly and concisely. You might even want to bring a notepad to jot down notes during the interview to demonstrate your minute-taking skills.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this role. Brush up on your skills in Word, Excel, and Outlook before the interview. You could mention specific tasks you've completed using these tools, like creating reports or managing databases, to highlight your capabilities.
