At a Glance
- Tasks: Manage payroll and pensions for a higher education institution, ensuring compliance and accuracy.
- Company: Join a dynamic higher education client in Uxbridge with a supportive HR team.
- Benefits: Competitive pay, flexible working options, and professional development opportunities.
- Other info: Enjoy a collaborative environment with opportunities for career growth in the higher education sector.
- Why this job: Make a real difference in the lives of university staff through effective payroll and pension management.
- Qualifications: Degree level education and CIPP Payroll Management qualification or equivalent experience required.
The predicted salary is between 50000 - 60000 £ per year.
We have an exciting opportunity to work within our higher education client based in Uxbridge.
Pay rate: 24.73
Duration: 12 months
Location: Uxbridge
Hours / days: Monday to Friday 9am to 5pm. First few weeks training will be fully onsite and after this 2 days from home and 3 days in the office.
Main accountabilities:
As a member of HR's Employment Services Team, the Payroll and Pensions Specialist is responsible for supporting the full range of payroll and pension arrangements, activities and policies; ensuring that the University's financial regulations, payroll procedures and statutory regulations are adhered to. This includes:
- The reconciliation of payroll control accounts in relation to all payroll allowances, pension schemes and payroll deductions.
- Assisting the Senior Payroll and Pensions Manager and the Payroll and Pensions manager in a range of payroll and pensions issues.
- Covering work for the Senior Payroll and Pensions Manager/ Payroll and Pensions Manager.
Key duties and responsibilities:
- Be the first point of contact for queries relating to complex Payroll and Pensions issues.
- Supporting the Payroll Team with standard queries.
- Ensure all University staff are paid in accordance with the terms and conditions of their employment, University Financial Regulations and relevant legislation and that payroll processing is accurate, timely, efficient and effectively controlled.
- Ensure all monthly payroll processes and reviews are completed in a timely fashion and an audit trail is established and recorded through to the monthly payroll sign off.
- Ensure monthly bac's files are created and submitted to the Finance Department in a timely fashion ensuring staff are paid in accordance with each month's scheduled pay date.
- Assist with the implementation of revised rates of pay, variable allowances, and any Payment & Deductions to staff in accordance with nationally negotiated and agreed rates.
- Assist with annual internal and external audits of Payroll processes and procedure and assist with statutory year end and monthly payroll activities, ensuring compliance with new tax year changes and updates.
- Be responsible for the recovery of salary overpayments, communications to employees and ongoing monthly monitoring; escalating any areas of concern to the Senior Payroll and Pensions Manager.
- Be responsible for the delivery of an effective and timely Pension's administration and activities for all pensions schemes offered by the University (USS, LGPS, TPS, Nest and PS).
- This includes: Provision of appropriate information and assistance to employees regarding their pension options across all pension schemes including ill health retirement, flexible retirement and additional pension contributions.
- Data collection and reconciliation of monthly (e.g., USS & Teachers Pensions) and Annual (e.g., LGPS and Teachers Pensions End of Year Certificate) returns and any audited requirements.
- Support the ERP system implementation and complete any project related tasks assigned by the Payroll Workstream lead.
- Act as a support and escalation point for the Payroll & Pensions Advisors when needed and in the absence of the Payroll & Pensions Manager.
Education, qualifications & training:
Education: Educated to degree level or equivalent qualification/professional experience.
Qualifications: CIPP Payroll Management qualification or equivalent experience/professional qualification; IPPM Qualification or working towards.
Experience:
- Experience of leading, motivating and managing a payroll team.
- Experience of managing Payroll(s) with volume exceeding 2000 employees.
- Experience in managing pension schemes especially final salary pension schemes.
- Experience of working with and responding to internal and external auditors.
- Strong track record of providing professional advice and guidance to senior managers and other stakeholders on payroll and pension matters.
- Experience of managing payroll/pension related projects.
- Experience of working in the Higher Education sector or similar complex and regulated organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll And Pensions Manager in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Adecco!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Adecco.
We think you need these skills to ace Payroll And Pensions Manager in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Adecco. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Adecco and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Adecco. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Adecco's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Adecco
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Adecco.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Adecco will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Adecco and how you would contribute to adapting HR strategies.
