At a Glance
- Tasks: Be the go-to person for office queries and support a vibrant workplace.
- Company: Join a dynamic London office focused on employee engagement and collaboration.
- Benefits: Earn £16-£18 per hour with flexible working hours and potential for extension.
- Other info: Great opportunity for career growth in a supportive team atmosphere.
- Why this job: Make a real impact in a fast-paced environment while enhancing employee experiences.
- Qualifications: Strong organisational skills and a friendly, proactive attitude are essential.
Location: Holborn
Duration: 2 months initially (potential to extend, TBC Perm notices.)
Start Date: ASAP (Wednesday/Thursday start available)
Pay Rate: £16-£18 per hour
Working Pattern: 4 days per week (office-based) Monday - Thursday, 8:30am - 5:30pm
Overview
We are seeking a proactive and personable Office Coordinator to join a busy and dynamic London office. This role sits within the People function and plays a key role in ensuring the office runs smoothly while delivering an excellent experience for employees and visitors. This is a fast-paced, collaborative environment with a strong focus on employee engagement, events, and day-to-day operational excellence.
Key Responsibilities
- Act as the main point of contact for all day-to-day office queries
- Manage front-of-house duties including greeting visitors and handling deliveries
- Liaise with building management regarding access, maintenance, and office requests
- Oversee office supplies, kitchen stock, and general inventory
- Conduct regular office checks and proactively resolve or escalate issues
- Support vendor coordination, purchase orders, and invoice tracking
- Assist with IT and equipment setup for new starters
- Maintain office systems such as digital signage
- Ensure health & safety compliance, including first aid and fire safety processes
- Support sustainability initiatives and office best practices
- Assist with budgets, expense tracking, and cost-saving initiatives
- Support wider office projects (e.g. office moves, audits)
- Assist with offboarding processes, including equipment returns
Employee Experience
- Coordinate onboarding logistics for new starters (workspace setup, welcome support, tours)
- Organise and support office events such as team lunches, social gatherings, and internal initiatives
- Assist with larger events including seasonal parties, wellbeing activities, and company-wide programmes
- Support visiting employees from other offices
- Coordinate catering and logistics for meetings and team onsite events
About You
- Highly organised with strong multitasking ability
- Proactive, solutions-focused, and able to use initiative
- Friendly, approachable, and confident in a front-facing role
- Comfortable working in a fast-paced, ever-changing environment
- Strong communication and interpersonal skills
- Tech-savvy and comfortable using tools such as Slack, Zoom, and Google Workspace
- A team player with a flexible, can-do attitude
Office Coordinator in London employer: Adecco
Join a vibrant and supportive team in our Holborn office, where we prioritise employee engagement and operational excellence. As an Office Coordinator, you'll enjoy a collaborative work culture that fosters personal growth and offers opportunities to contribute to exciting office events and sustainability initiatives. With a flexible working pattern and a focus on wellbeing, this role is perfect for those seeking meaningful employment in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Adecco and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Adecco. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Adecco
✨Showcase Your Adaptability
Given that this is a temporary HR role at Adecco, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Adecco uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Adecco.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Adecco.
