At a Glance
- Tasks: Oversee daily office operations and ensure a welcoming environment for all.
- Company: Join a dynamic team in a vibrant London office.
- Benefits: Flexible working hours, competitive pay, and a supportive workplace culture.
- Other info: Opportunity for career growth in a collaborative environment.
- Why this job: Be the heartbeat of the office and enhance employee experiences every day.
- Qualifications: Experience in office coordination and a knack for organisation.
The predicted salary is between 30000 - 40000 £ per year.
Location: Chancery Lane, London
Working Pattern: 4 days per week (32 hours), with potential to increase to 5 days
Hours: 9:00am - 5:00pm (flexible start/finish)
Working Model: Office-based
Contract: Minimum 12-month contract
Pay Rate: £23-26 per hour
Overview
We are seeking a proactive and highly organised Workplace Coordinator to oversee the day-to-day operations of a busy London office. This role is central to delivering a seamless workplace experience, blending facilities management, employee engagement, and operational support. You will be the go-to person onsite, ensuring the office runs efficiently, remains welcoming, and supports employees effectively.
Key Responsibilities
- Act as the first point of contact for employees, visitors, and vendors
- Manage and maintain vendor relationships and onsite services
- Oversee and respond to internal helpdesk tickets (e.g. Jira)
- Coordinate food programmes, onsite events, and team activities
- Handle mail, office supplies, and general logistics
- Track office attendance and occupancy metrics (workplace analytics)
- Manage facilities-related tasks and liaise with building management
- Ensure the office environment is clean, organised, and welcoming at all times
- Provide general administrative and ad hoc support as needed
- Contribute to a consistent workplace experience across global locations
- Support potential office moves or relocations
Required Experience & Skills
- Proven experience in a workplace, office coordination, or facilities role
- Strong understanding of office operations and facilities management
- Experience delivering a high-quality workplace experience with a strong onsite presence
- Ability to manage vendors and oversee services effectively
- Experience coordinating events, food programmes, and employee engagement initiatives
- Comfortable using ticketing systems (e.g. Jira) or similar tools
- Knowledge of health & safety processes (desirable)
- Highly organised with strong attention to detail
- Proactive, self-sufficient, and able to identify and resolve issues independently
Facilities & Office Coordinator in London employer: Adecco
At our Chancery Lane office, we pride ourselves on fostering a vibrant and inclusive work culture that prioritises employee well-being and professional growth. As a Facilities & Office Coordinator, you will enjoy flexible working hours, a supportive team environment, and opportunities to engage in meaningful workplace initiatives, all while being at the heart of London’s dynamic business landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities & Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or in person. Let them know you're on the hunt for a Facilities & Office Coordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Research the company and think about how your experience aligns with their needs. Practise common interview questions, especially around office coordination and facilities management.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed office operations or coordinated events in the past. This will help you stand out as the proactive candidate they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities & Office Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities & Office Coordinator role. Highlight your previous experience in office coordination and facilities management to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about creating a welcoming workplace and how your proactive approach can benefit our team. Keep it engaging and personal!
Showcase Your Organisational Skills:In your application, give examples of how you've managed office operations or coordinated events in the past. We love seeing how you’ve kept things running smoothly and efficiently!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Adecco
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills for the Facilities & Office Coordinator position. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Workplace Coordinator, being organised is crucial. Prepare examples from your past experiences where you successfully managed office operations or coordinated events. Highlight your attention to detail and how you’ve created a welcoming environment in previous roles.
✨Be Ready to Discuss Vendor Management
Since managing vendor relationships is a key part of this role, come prepared to discuss any relevant experiences. Think about how you’ve handled vendor communications, resolved issues, or improved service delivery in the past. This will demonstrate your capability in overseeing services effectively.
✨Engage with Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the company culture, team dynamics, or specific challenges the office is currently facing. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
