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- Tasks: Support the Mayor's Office by managing diaries and providing executive support.
- Company: Join a dynamic local authority in Newham, making a difference in the community.
- Benefits: Competitive pay, flexible hours, and the chance to work closely with leadership.
- Why this job: Be at the heart of local governance and influence community decisions.
- Qualifications: Experience in executive support and a knack for managing busy schedules.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
The predicted salary is between 19 - 25 £ per hour.
This is a crucial role supporting the effective operation of the Mayor's Office, allowing the Mayor to effectively undertake her executive and community leadership roles. The role requires being confident in working directly with the Mayor, working with minimal supervision, but as part of a small team where the effective operation of the diary impacts on everyone's role. The successful post holder will be able to move at pace, and be confident in handling large volumes of business, managing competing priorities, able to move quickly between priorities, with excellent attention to detail.
Key tasks include:
- Effective management of the Mayor's online diary, operating it to the Mayor's preferred style and way of working, including ensuring it is up-to-date, with necessary practical and logistical arrangements considered, forward planning for regular meetings and to pre-empt/resolve clashes, thinking about which officers or councillors need to attend meetings and commissioning speaking notes/briefings and arranging pre-meetings.
- Managing the Mayor's Office shared inbox, prioritising emails that need attention, dealing with internal/external diary requests, triaging emails that may need the attention of/action by other team members.
- Providing high quality executive support to the Mayor, including monitoring her personal inbox and picking up emails that can be dealt with by other members of the Mayor's Office team.
Skills and experience:
- Experience of providing high quality senior level executive support, ideally to a political leader.
- Experience of working in local government and an understanding of how councils work is desirable.
- Experience of working in a busy, demanding and pressurised environment, this is not a 9-5 role.
- Experience of effectively managing a busy and complex and changing diary and inbox.
- Experience of gaining the trust and confidence of senior leaders and handling confidential and sensitive information.
Executive Assistant To The Mayor in London employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant To The Mayor in London
✨Tip Number 1
Network like a pro! Reach out to people in your circle or on LinkedIn who might have connections to the Mayor's Office. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the Mayor’s recent initiatives and community projects. Show us you’re genuinely interested and ready to support the Mayor’s vision with your insights!
✨Tip Number 3
Practice your organisational skills! You might be asked how you’d handle competing priorities or manage a busy diary. Have some examples ready to demonstrate your ability to juggle tasks effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Executive Assistant To The Mayor in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in providing executive support, especially in a political or local government context. We want to see how your skills align with the role of supporting the Mayor!
Showcase Your Organisation Skills: Since this role involves managing a busy diary and inbox, give us examples of how you've successfully handled competing priorities in the past. We love seeing real-life scenarios that demonstrate your ability to keep things running smoothly!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key achievements and experiences stand out without unnecessary fluff!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure they’re processed quickly. We can’t wait to hear from you!
How to prepare for a job interview at Adecco
✨Know the Mayor's Style
Before your interview, research the Mayor's working style and priorities. Understanding her approach will help you demonstrate how you can effectively manage her diary and support her needs. Tailor your examples to show how you've adapted to different leadership styles in the past.
✨Showcase Your Multi-tasking Skills
Be prepared to discuss specific instances where you've successfully managed competing priorities. Use examples that highlight your ability to juggle multiple tasks while maintaining attention to detail. This role demands quick thinking, so emphasise your experience in fast-paced environments.
✨Demonstrate Discretion and Trustworthiness
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've managed confidential matters and earned the trust of senior leaders. This will reassure them that you're capable of handling the responsibilities of the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in this role, such as diary clashes or urgent email requests, and prepare thoughtful responses. This will show your proactive approach and readiness to tackle the unexpected.
