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- Tasks: Support the Leaseholder Engagement Team with admin tasks and data management.
- Company: Local Authority in Newham, committed to community engagement.
- Benefits: Competitive pay, hybrid working, and a supportive team environment.
- Other info: 18-month contract with opportunities for professional growth.
- Why this job: Join a vital team making a difference in local housing administration.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 22 - 22 £ per hour.
Client: Local Authority in Newham
Pay Rate: £18.92 an hour PAYE / £24.63 an hour UMBRELLA. (£34,416 - £36,522 p.a.)
Hours: 36 Hours a week (Mon-Fri) 9AM-5PM
Duration: 18 Month Contract
Location: HYBRID WORKING - 2-3 Days in Dockside office, Newham
Description
1. Purpose of the Role
To provide comprehensive administrative support to the FED Programme Leaseholder Engagement Team, ensuring all work is correctly organised, records are accurately maintained, meeting notes are taken and distributed, systems data is checked and validated, and the team operates efficiently.
Key Responsibilities
- Records Management and Data Quality
- Maintain accurate and organised records across all programme documentation, correspondence, and case files.
- Perform regular data quality checks on the housing management system, identifying and correcting errors or gaps.
- Reconcile programme data between different systems (housing management, S20 tracker, contractor schedules).
- Ensure all case records have complete audit trails with correctly dated and filed documentation.
- Maintain the master programme tracker, updating case statuses, milestones, and outcomes.
- Archive completed cases in accordance with retention policies.
- Meeting Support and Minute-Taking
- Coordinate team meetings, Programme Board meetings, and other programme meetings.
- Prepare agendas, collate papers, and distribute meeting packs in advance.
- Attend meetings and take accurate, comprehensive minutes.
- Distribute minutes promptly and track action points to completion.
- Maintain a log of decisions made and actions agreed.
- Book meeting rooms, set up video conferencing, and manage meeting logistics.
- Correspondence and Document Management
- Prepare, format, and issue standard correspondence including S20 notices, letters, and reminders.
- Maintain templates for all programme correspondence, ensuring version control.
- Process incoming post and emails, logging and distributing to appropriate team members.
- Manage the team's shared filing systems (electronic and physical) ensuring documents are correctly stored.
- Prepare mail merge runs for bulk correspondence to leaseholders.
- Ensure proof of postage and delivery records are maintained for all statutory notices.
- Systems Administration
- Input and update data on the housing management system accurately and promptly.
- Run system reports for the Team Leader, including caseload reports, KPI data, and progress summaries.
Essential Criteria
- Proven experience in an administrative role, preferably in a housing, local government, or public sector environment.
- Excellent organisational skills with strong attention to detail and accuracy.
- Experience of maintaining records, databases, and filing systems.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Experience of taking minutes at meetings and producing accurate written records.
Leasehold (Section 20) Administrator employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Leasehold (Section 20) Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the housing and local government sectors. Attend events, join online forums, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the local authority and understanding their leasehold processes. Be ready to discuss how your skills in records management and data quality can benefit their team. Show them you’re not just another candidate!
✨Tip Number 3
Practice your minute-taking skills! Since this role involves meeting support, being able to take clear and concise minutes will set you apart. Try recording mock meetings and summarising the key points to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you ace your application and land that Leasehold Administrator role. Plus, it’s a great way to show your enthusiasm for working with us!
We think you need these skills to ace Leasehold (Section 20) Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Leasehold (Section 20) Administrator role. Highlight your administrative experience, especially in housing or local government, and showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key responsibilities, like records management and meeting support. Let us know what excites you about working with us!
Show Off Your Attention to Detail: In this role, accuracy is key! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their documents are polished and professional, just like we do in our work.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to the right place. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at Adecco
✨Know Your Stuff
Make sure you understand the key responsibilities of a Leasehold (Section 20) Administrator. Familiarise yourself with records management, data quality checks, and minute-taking. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
During the interview, highlight your organisational skills. Bring examples of how you've maintained accurate records or managed multiple tasks efficiently in previous roles. This is crucial for the position, so make it clear that you can handle the workload.
✨Prepare for Common Questions
Anticipate questions related to your experience in administrative roles, especially in housing or local government. Be ready to discuss specific situations where you demonstrated attention to detail and accuracy, as these are essential traits for this job.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for data management, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.