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- Tasks: Support site operations with admin, secretarial, and PA duties while coordinating meetings and events.
- Company: Join a dynamic team at a leading manufacturing site in Huddersfield.
- Benefits: Permanent position with full-time hours and opportunities for professional growth.
- Why this job: Be the backbone of operations and make a real difference in a collaborative environment.
- Qualifications: 3 years' experience in an office setting and proficiency in Microsoft Office and SAP.
- Other info: Ideal for self-motivated individuals who thrive in fast-paced environments.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for an Administrator to support our client over the next few months.
Location: Huddersfield Site
Contract Type: Permanent
Working Hours: Full-time
Job Purpose
To provide comprehensive administrative, secretarial, and PA support to the Manufacturing Plants and Huddersfield Site. This role ensures the smooth running of site operations through effective coordination of meetings, events, documentation, and stakeholder communication.
Key Responsibilities
- Perform a variety of administrative functions including scheduling appointments, handling calls, taking dictation, composing memos, transcribing notes, and preparing presentations.
- Generate reports, manage multiple projects, and monitor invoices and expense reports.
- Support Plant Task Force Meetings, Site HSE Committee, and Inquiries by attending meetings, taking accurate notes, and producing detailed charts and reports.
- Arrange and coordinate meetings and large events (e.g., Strategy Events), including venue booking, transport, catering, and stakeholder liaison.
- Maintain the Site Vehicle Register and ensure insurance records are up to date.
- Update and manage the Joint Integrity Site List and LCM Database weekly.
- Raise purchase orders and BACs requests for supplies, sponsorships, and donations.
- Ensure conference rooms are tidy and stocked with necessary materials.
- Provide cover for Occupational Health Admin Personnel when required.
- Support the Emergency Management Team and other site departments with administrative tasks.
Required Skills & Experience
- Minimum 3 years' experience in a multi-disciplined office environment.
- Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Visio, SharePoint Designer, Visual Paradigm).
- Experience using SAP and SharePoint.
- Strong written communication skills, including the ability to write articles, minutes, and summarise reports.
- Excellent planning and organisational skills with attention to detail and accuracy.
- Ability to manage conflicting priorities, meet deadlines, and work under pressure.
- Strong interpersonal skills and ability to communicate clearly and courteously.
- Experience coordinating meetings and events with internal and external stakeholders.
- Familiarity with purchasing processes and site communications procedures.
- GCSE English or equivalent qualification.
Personal Attributes
- Self-motivated and able to work independently as well as part of a team.
- Customer-focused and flexible to changing service needs.
- High standards of performance and professionalism.
- Creative and resourceful with a proactive approach to problem-solving.
- Able to build rapport with a wide range of contacts and stakeholders.
Administrator in Huddersfield employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Huddersfield
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrator role and ask if they know anyone hiring. You'd be surprised how many opportunities come from a simple chat!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Focus on your experience in administrative roles and how you've handled tasks like scheduling, report generation, and stakeholder communication. Confidence is key!
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the position and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administrator in Huddersfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight your experience in administrative functions and any relevant software skills, like Microsoft Office and SAP. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key responsibilities listed in the job description. We love a good story!
Show Off Your Communication Skills: Since strong written communication is key for this role, make sure your application is clear and concise. Use proper grammar and structure to demonstrate your ability to write articles, minutes, and reports. We appreciate attention to detail!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your details!
How to prepare for a job interview at Adecco
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like scheduling appointments and managing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since proficiency in Microsoft Office and experience with SAP and SharePoint are crucial, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles, and if possible, practice using them beforehand to feel confident during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving and organisational skills. Think of specific situations where you successfully managed conflicting priorities or coordinated events. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly and effectively.
✨Demonstrate Your Communication Skills
As an Administrator, strong written and verbal communication is key. Be ready to showcase your ability to write clear emails, take accurate notes, and summarise information. You might even want to prepare a brief presentation on a relevant topic to highlight your skills in action.