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For Companies At a Glance
- Tasks: Support finance reporting, manage subcontract renewals, and train new team members.
- Company: Join a dynamic team in Brentwood, London, focused on Facilities Management.
- Benefits: Potential for extension, hands-on training, and growth opportunities.
- Why this job: Gain valuable experience in a supportive environment while enhancing your skills.
- Qualifications: Experience in Facilities Coordination and strong communication skills required.
- Other info: Opportunity to work on diverse projects and improve service delivery.
The predicted salary is between 36000 - 60000 £ per year.
Job title: Facilities Coordinator
Location: Brentwood, London
Duration: ASAP until end of February (potential for extension)
Functions
• To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building
• To ensure subcontract renewals are coordinated and administered
• To train and support the development of other Facilities Coordinators and Facilities Administrators
• To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM
• To support the CDM by leading on administration aspects of internal and external client audits
• To complete SOPF Site Audits as required by the CDM
• Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits
• Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only)
• Provide support, training and coaching for new employees
Other Responsibilities
• Support the CDM in compliance with the PPM programme
• Support the CDM in compliance with client service level outputs
• Support the CDM in compliance with company Quality Assurance procedures
• Supporting the CDM in aspects of Health and Safety standards in the FM operations
• Assist other PPP premises with Reactive and PPM if requested by the CDM.
• Continue with self-development to improve service delivery and reduce outsourcing needs.
Job Measurement Data
• Internal and External KPI Performance
• Financial Penalties
• Internal and Reporting
Essential
• Must have sufficient years of experience in Facilities Coordinator in a multi contract/site or large-scale account
• Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
• Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal
• Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills
• Good understanding of CAFM
• Technical knowledge of Mechanical/Electrical Plant and Equipment
• Ability to prioritise workload and tasks
• Can do attitude with a proactive approach
• Have a good awareness of Health & safety working practices
Desirables
• IOSH (Managing safely)
• Previous history of working within Facilities Management Services and knowledge of Facilities Management software.
Facilities Coordinator employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, such as CAFM and Microsoft Excel. Being able to demonstrate your proficiency in these areas during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in facilities management by preparing examples of how you've successfully managed multiple contracts or large-scale accounts. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 3
Since communication is key for this role, practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios you might encounter as a Facilities Coordinator to enhance your verbal communication skills.
✨Tip Number 4
Stay updated on health and safety regulations relevant to facilities management. Being knowledgeable about IOSH standards and demonstrating a proactive approach to health and safety can make a strong impression during your interview.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your experience as a Facilities Coordinator, especially in multi-contract or large-scale environments. Detail specific responsibilities you've handled that align with the job description.
Showcase Communication Skills: Since clear communication is essential for this role, provide examples of how you've effectively communicated with diverse teams and clients. Use both written and verbal communication instances to illustrate your skills.
Demonstrate Technical Knowledge: Include any technical knowledge you have regarding Mechanical/Electrical Plant and Equipment. Mention your familiarity with CAFM systems and any relevant software that supports Facilities Management.
Express a Proactive Attitude: Convey your 'can do' attitude and proactive approach in your application. Share examples of how you've taken initiative in previous roles to improve service delivery or address challenges.
How to prepare for a job interview at Adecco
✨Showcase Your Experience
Be prepared to discuss your previous experience as a Facilities Coordinator, especially in multi-contract or large-scale environments. Highlight specific examples where you successfully managed finance reporting functions or coordinated subcontract renewals.
✨Demonstrate Communication Skills
Since clear communication is key for this role, practice articulating your thoughts clearly and confidently. Be ready to provide examples of how you've effectively communicated with diverse teams and clients in the past.
✨Familiarize Yourself with Relevant Software
Make sure you have a good understanding of Microsoft Word, Excel, and any Facilities Management software. You might be asked about your proficiency with these tools, so consider preparing a few examples of how you've used them in your previous roles.
✨Emphasize Health & Safety Awareness
Given the importance of health and safety in this position, be ready to discuss your knowledge of health and safety practices. If you have any certifications like IOSH, mention them and explain how they have influenced your work.
