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- Tasks: Support senior leaders with admin tasks, manage diaries, and arrange travel.
- Company: Join a dynamic team in a prestigious executive office in London.
- Benefits: Competitive hourly rate and the chance to work closely with top executives.
- Why this job: Gain invaluable experience while making a real impact in a fast-paced environment.
- Qualifications: 5+ years supporting senior executives and strong organisational skills required.
- Other info: Inclusive workplace committed to supporting diverse candidates.
Location: London (fully on-site)
Contract: Interim, up to 3 months (sick cover), starting ASAP
Hours: 36 hours per week, Mon-Fri (7 hours 12 minutes per day, excluding lunch)
Rate: £25-£27.70 per hour
Security Clearance: Valid SC required - candidate must already have this.
Key Responsibilities:- Provide daily administrative support to three senior leaders, including managing incoming calls, visitors, and correspondence.
- Organise and maintain complex diaries, scheduling meetings, events, and briefings.
- Arrange domestic and international travel, accommodation, and itineraries.
- Prepare materials and briefings for meetings, including Audit & Risk Assurance Committee papers.
- Monitor financial expenditure and prepare expense claims via Oracle.
- Build and maintain relationships with internal teams and external stakeholders.
- Support the Chief Executive's Office team with ad-hoc administrative tasks as required.
- Maintain the Hospitality Register and assist with correspondence on behalf of senior managers.
- Act as a professional point of contact for a wide range of stakeholders.
- Minimum 5 years' experience supporting senior executives at Director or CEO level.
- Proven experience managing complex diaries, travel arrangements, and expense processes.
- Strong administrative and secretariat skills, including note-taking and document preparation.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Oracle.
- Excellent organisational, time-management, and problem-solving skills.
- Strong interpersonal skills, diplomacy, and the ability to maintain confidentiality.
- Flexible, adaptable, and able to take initiative within a collaborative team environment.
Subject to a stringent vetting/compliance process.
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Executive Assistant to CEO\'s Office employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO\'s Office
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows, they might just have the perfect lead for you!
✨Tip Number 2
Prepare for those interviews! Research the company and the people you'll be meeting. Have some questions ready that show you're genuinely interested in the role and how you can support the CEO's office.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable talking about your experience and how it aligns with the responsibilities of managing complex diaries and travel arrangements.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us. Don’t miss out on this opportunity!
We think you need these skills to ace Executive Assistant to CEO\'s Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience supporting senior executives and managing complex diaries, as these are key for us.
Showcase Your Skills: Don’t forget to showcase your administrative skills! Mention your proficiency in Microsoft Office and Oracle, as well as your strong organisational and time-management abilities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team and how your experience aligns with the responsibilities outlined in the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your details and get you started on this exciting opportunity!
How to prepare for a job interview at Adecco
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with managing complex diaries, travel arrangements, and financial processes. This will help you answer questions confidently and demonstrate your suitability for the position.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience supporting senior executives. Discuss how you've managed busy schedules, organised travel, or prepared materials for meetings. This will give the interviewer a clear picture of your capabilities and how they align with the job requirements.
✨Demonstrate Your Tech Savvy
Since proficiency in Microsoft Office and Oracle is crucial, be ready to discuss your experience with these tools. You might even want to mention any advanced skills you have, like creating complex spreadsheets or using Teams for effective communication. This shows you're not just familiar but also skilled in the necessary software.
✨Be Personable and Professional
As an Executive Assistant, you'll be the point of contact for various stakeholders. During the interview, exhibit strong interpersonal skills and professionalism. Practice active listening and respond thoughtfully to questions. This will reflect your ability to maintain relationships and handle sensitive information with discretion.
