At a Glance
- Tasks: Manage emails, liaise with clients, and maintain project documentation.
- Company: Join a supportive team in a professional purchasing department.
- Benefits: Up to £16.00 per hour, flexible hours, and great work-life balance.
- Other info: Opportunity for growth in a dynamic and collaborative environment.
- Why this job: Perfect for organised individuals seeking variety and flexibility in their role.
- Qualifications: Experience in administration and strong organisational skills.
Location: Gillingham
Pay Rate: Up to £16.00 per hour DOE
Hours: Average 37 hours per week, Monday to Friday, with flexible working hours and a reduced working week.
We are seeking a highly organised and detail-oriented Administrator to join our busy Purchasing Department. This is an excellent opportunity for an experienced administrator looking for a varied role within a professional and supportive environment that offers excellent flexibility and work-life balance.
Key Responsibilities
- Manage and monitor the department email inbox, responding to enquiries and directing correspondence as required.
- Liaise with clients to obtain purchase orders and accurately update the CRM system.
- Create, organise, and maintain project folders and associated documentation.
- Prepare and process invoices, ensuring accuracy and timely submission.
- Update spreadsheets relating to client surveys, project progress, and invoice schedules.
- Chase outstanding reports and documentation to ensure client SLA requirements are met and invoices can be released promptly.
- Attend internal meetings, taking accurate notes and tracking follow-up actions.
- Coordinate the booking of subcontractors and process related invoices.
- Provide general administrative support to the Purchasing team and wider business as required.
Skills & Experience Essential
- Previous experience in an administrative or office support role.
- Excellent organisational skills.
Purchasing Administrator in Eastleigh employer: Adecco
Adecco is an excellent employer, offering a supportive work culture that values flexibility and work-life balance, particularly for the Seasonal DBS Cleaner role in Chelmsford. Employees benefit from a competitive pension scheme and various incentives, alongside opportunities for personal growth and development within a dynamic team environment, making it a rewarding place to contribute to the cleanliness of educational settings.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Eastleigh
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Adecco.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Administrator in Eastleigh
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Adecco:Your cover letter should read like you’re chatting directly to Adecco. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Adecco.
How to prepare for a job interview at Adecco
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Adecco!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Adecco. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Adecco's culture.
