Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join our team as a Document Administrator, handling medical records and ensuring quality scanning.
- Company: Work with a leading multinational corporation at Bedford Hospital's Medical Records Library.
- Benefits: Enjoy full training, discounted parking, and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in healthcare documentation.
- Qualifications: IT literacy, attention to detail, and a willingness to learn are essential.
- Other info: Flexible hours, inclusive recruitment process, and opportunities for career growth.
The predicted salary is between 24000 - 36000 £ per year.
Are you looking for a rewarding long term temporary position as a Scanning Operator? Our client, a leading multinational corporation, is seeking talented individuals to join their team at the Medical Records Library located in Bedford Hospital.
Working hours: full time position 37.5 hours a week working 7am-3pm Monday to Friday with 30 minutes break each day. Discounted parking can be provided if you live over 5 miles from the hospital and 2 weeks full training will be provided.
- Ability to work effectively both independently and as part of a team
- Sensitivity and experience in handling Medical Records
- Understanding of Case Note structure and current policies governing documentation filing within Patient Case Notes
- IT literate with confidence in using Microsoft Word and Excel
- Willingness to undergo training to operate high-resolution scanners and handheld scanners effectively
- Excellent ability to understand and follow verbal and written directions
Please note, this is a fast-paced and target-driven role. Responsibilities include:
- Prepare Event Notes with correct batch header sheets or "intelligent bar codes" according to scan and preparation guidelines.
- Guillotine booklets and scan "long documents" as part of the preparation process.
- Utilise on-screen stamps to identify poor-quality documents within the medical record during scanning.
- Remove any "unscannable" items as per preparation guidelines.
- Operate high-resolution scanner to meet quality assurance standards, ensuring all scanned images are of good quality.
- Collect Event Notes from designated collection points, following an agreed schedule based on priority and scan receipt.
- Check the quality of images as the medical record passes through the scanning device, making necessary amendments before release.
- Regularly clean and maintain the scanning device, escalating any issues to the Team Leader promptly.
- Complete Quality Assurance processes in accordance with established standards.
- Report any issues with Event Notes preparation, scanning operations, or scanner functionality to the Team Leader for resolution.
- Prioritise urgent requests and respond promptly, ensuring a smooth workflow.
- Assist in answering general and face-to-face inquiries within the department.
- Guide and support new staff, ensuring they are confident in carrying out their tasks.
- Participate in mandatory training, including Xerox Business Ethics, Information Security, and NHS/Trust training to maintain service standards.
- Provide cover for absent team members when required.
- Undertake any other duties within the scope of the role.
Don’t miss this opportunity to join a dynamic team and contribute to the smooth operation of the Medical Records Library! Apply now to become a Scanning Operator.
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Document Administrator employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as high-resolution scanners and Microsoft Word and Excel. Being able to demonstrate your proficiency in these areas during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have with handling medical records or similar documentation. If you have worked in a fast-paced environment before, be ready to share examples of how you managed your workload effectively under pressure.
✨Tip Number 3
Prepare to discuss your ability to follow verbal and written instructions closely. You might want to think of specific instances where you successfully followed guidelines or protocols, as this is crucial for the role.
✨Tip Number 4
Show your enthusiasm for teamwork and supporting new staff. Be ready to talk about how you’ve contributed to team dynamics in past roles, as this position requires collaboration and guidance within the department.
We think you need these skills to ace Document Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of a Document Administrator. Highlight key skills such as IT literacy, attention to detail, and ability to follow directions.
Tailor Your CV: Customise your CV to reflect relevant experience and skills that match the job description. Emphasise any previous roles involving document handling, scanning, or working in a medical environment.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you are a good fit. Mention your ability to work independently and as part of a team, as well as your willingness to undergo training.
Proofread Your Application: Before submitting, thoroughly proofread your application materials for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Adecco
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Document Administrator. Familiarise yourself with the tasks mentioned in the job description, such as handling medical records and operating scanners, so you can discuss them confidently during the interview.
✨Showcase Your IT Skills
Since the role requires proficiency in Microsoft Word and Excel, be prepared to discuss your experience with these tools. You might even want to mention specific projects or tasks where you've successfully used these applications.
✨Demonstrate Teamwork and Independence
This position requires the ability to work both independently and as part of a team. Think of examples from your past experiences that highlight your adaptability in different working environments and your ability to support colleagues.
✨Prepare for Fast-Paced Questions
Given that this is a fast-paced and target-driven role, be ready to answer questions about how you handle pressure and prioritise tasks. Consider sharing a situation where you successfully managed multiple responsibilities under tight deadlines.
