At a Glance
- Tasks: Support healthcare operations with procurement, compliance, and administrative tasks.
- Company: Join a vital healthcare service in Dartford, Kent.
- Benefits: Earn £13.00 per hour with flexible working hours.
- Other info: Dynamic role with potential for extension and career growth.
- Why this job: Make a real difference in healthcare while gaining valuable experience.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 13 - 13 £ per hour.
Location: Dartford, Kent
Start Date: 13 July 2026
End Date: 30 November 2026 (Potential Extension Available)
Pay Rate: £13.00 per hour PAYE
Hours: 37.5 per week
Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment? We are recruiting for an Estates Co-ordinator / Administrator to support a busy healthcare facilities team in Dartford. This is a fantastic opportunity to join an essential service that helps maintain and support healthcare operations, ensuring processes, compliance, procurement and administration activities run smoothly and efficiently.
The Role
As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team. This varied position combines procurement, compliance, payroll administration, reporting and general coordination duties, making it ideal for someone who enjoys a busy and dynamic workload.
Working Hours
The service operates between 07:00 and 19:00. Shift patterns include and must be available for all:
- 07:00 - 15:00
- 09:00 - 17:00
- 11:00 - 19:00
- Weekend shifts are 09:00 - 17:00.
The team structure includes:
- 2 positions working Monday to Friday
- 1 position working Saturday and Sunday plus 3 weekdays
Flexibility is required to support operational needs.
Key Responsibilities
- Procurement and Purchasing
- Raise purchase orders using approved procurement systems
- Ensure purchasing activities comply with company policy and delegated authority levels
- Process and receipt invoices accurately
- Maintain procurement records and documentation
- Administrative Support
- Provide day-to-day support to Estates Managers and operational teams
- Prepare documents, reports and correspondence
- Maintain filing systems and accurate records
- Manage schedules and coordinate administrative activities
- Handle ad hoc administration tasks as required
- Payroll Administration
- Run monthly payroll files for approval and submission
- Ensure payroll data is accurate and completed within deadlines
- Maintain payroll records and supporting documentation
- Compliance and Reporting
- Maintain statutory and contractual compliance documentation
- Support audits and governance activities
- Produce reports and performance information
- Assist with management reviews and compliance monitoring
- Systems and Data Management
- Update information within CAFM and other Estates systems
- Maintain accurate records and databases
- Support reporting and data analysis activities
- Team Communication
- Produce monthly team newsletters
- Support the development of Toolbox Talks under management guidance
- Take accurate minutes during meetings held in person or via Microsoft Teams
- Act as a key point of contact for administrative queries
What We're Looking For
Essential Skills and Experience
- Previous administration, coordinator or office support experience
- Excellent organisational and time management skills
- Strong attention to detail
- Good Microsoft Office skills including Word, Excel, Outlook and Teams
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines
- Professional and proactive approach to work
Desirable Experience
- Procurement or purchasing administration
- Payroll administration
- CAFM systems knowledge
- Facilities management, estates, healthcare or NHS experience
- Compliance and governance administration
Why Apply?
If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today.
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
If you do not hear back after 5 working days, please assume that you have unfortunately been unsuccessful on this occasion.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information.
Healthcare Estates Admin & Procurement Coordinator in Dartford employer: Adecco
Adecco is an excellent employer, offering a supportive work culture that values flexibility and work-life balance, particularly for the Seasonal DBS Cleaner role in Chelmsford. Employees benefit from a competitive pension scheme and various incentives, alongside opportunities for personal growth and development within a dynamic team environment, making it a rewarding place to contribute to the cleanliness of educational settings.
StudySmarter Expert Advice🤫
We think this is how you could land Healthcare Estates Admin & Procurement Coordinator in Dartford
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Adecco.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Adecco.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Adecco, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Healthcare Estates Admin & Procurement Coordinator in Dartford
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Adecco.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Adecco.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Adecco. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Adecco. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Adecco
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Adecco’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
